Coal City Community Unit School District #1 Board of Education met July 27.
Here are the minutes provided by the board:
Roll Call.
President Miller called the Study Session meeting to order at 6:00 p.m. in the Coal City Community Unit School District #1Boardroom. In attendance were Board members Robert Bianchetta, Mary Gill, Shawn Hamilton, Quint Harmon, Chuck Lander, Steve Rogers, and Ken Miller. Also, in attendance were Superintendent Christopher Spencer, CSBO Jason Smith, Director of Special Populations Luke Krippel, Director of Curriculum and Instruction Tammy Elledge, and Board Secretary LaWanda Gagliardo. President Miller led the Board and others present in reciting the Pledge of Allegiance.
Closed Session
At 6:02 p.m. a motion made by Mr. Lander and seconded by Mr. Hamilton to go into closed session for the purpose of considering information regarding the appointment, employment, compensation, discipline, performance, dismissal of specific employees, school safety, and collective bargaining matters.
Roll Call.
Ayes: Chuck Lander, Shawn Hamilton, Robert Bianchetta, Mary Gill, Quint Harmon, Steve Rogers, Ken Miller
Nays:
Motion: Carried.
Mr. Hamilton moved and Mr. Rogers seconded to return to open session at 6:07 p.m.
Roll Call.
Ayes: Shawn Hamilton, Steve Rogers, Robert Bianchetta, Mary Gill, Quint Harmon, Chuck Lander, Ken Miller Nays:
Motion: Carried.
Discussion on Facilities Improvement Plan for FY23
Superintendent Christopher Spencer discussed the recommendations from Cordogan Clark for the FY23 Facilities Improvement Plan. Mr. Spencer and Mr. Smith discussed the Facilities Improvement Plan, and will discuss further at the August Board meeting.
Discussion on FY23 Staffing Update
Superintendent Christopher Spencer updated the Board on staffing for the upcoming school year. The only certified position available at this time is the Reading Specialist at the Intermediate School. Kindergarten will remain at 6 sections for FY23, no need at this time for a 7th section. Mr. Spencer thanked Mr. Krippel for efforts with getting support staff positions filled.
Finance Reports
The bank statements, monthly revenue, expenditure summary reports, check reconciliation report, and cleared check report for June were enclosed for review. Detailed reports were available in the Business Office for review prior to the meeting. The Treasurer’s report, and investment report for June were also enclosed for review.
CSBO Jason Smith provided the Board with a preliminary summary of the audit. The auditors spoke with the office staff and were impressed with their knowledge of the procedures that are in place. The auditors also praised Mr. Smith’s efforts at how organized everything was, and how seamless the audit went. More information will come at a future Board meeting with the findings from the audit.
FY23 Strategic Plan
Superintendent Christopher Spencer thanked the United Methodist Church for hosting the Strategic Planning meeting to take place there. There were 50 participants at the meeting, and overall Mr. Spencer thought the meeting went well, and there were a lot of great ideas that came from the meeting. Lori Grant from the Illinois Association of School Boards was in attendance and assisted the Board with identifying key goals from the FY23 Strategic Planning Meeting that took place on Wednesday, July 13, 2022. Ms. Grant was pleased to see how involved community members and leaders were to this process. Ms. Grant thought it was good to set shorter and longer termed goals. The Board stated that previous Strategic Plans were a 1 yearlong and could possibly be stretched over several years. The Board along with Ms. Grant took ideas from the Strategic Planning Meeting to come up with the goals for the FY23 Strategic Plan. Now that the goals are set, Mr. Spencer and his administration team will work together to determine the objectives, and who will be responsible for what. Mr. Spencer will present the finalized FY23 Strategic Plan at a future Board meeting.
Open
a) Items not known at agenda preparation time – none.
b) Sharing Ideas / Information – none.
Adjournment
Mr. Lander moved and Mr. Harmon seconded to adjourn at 7:35 p.m. the Board Study Session of the Whole meeting.
https://4.files.edl.io/d07a/08/11/22/201042-ad5ca90b-49ff-4006-96eb-d24e0857be27.pdf
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