Grundy Reporter

Coal City Village Board met Aug. 24.

Here are the minutes provided by the board:

At 7 p.m., Mayor Terry Halliday called to order the regular meeting of the Coal City Village Board in the boardroom of the Village Hall. Roll call-Trustees Dave Togliatti, Ross Bradley, Dan Greggain, Tim Bradley and Sarah Beach. Absent was Trustee Dave Spesia. Also in attendance were Matt Fritz, village administrator, Police Chief Chris Harseim, Ryan Hansen from Chamlin Engineering and Attorney Mark Heinle.

All present recited the pledge of Allegiance,

The minutes of the August 10, 2022 meeting were presented. R. Bradley moved to approve the minutes as written, second by Togliatti. Roll call-Ayes; Togliatti, Bradley, Bradley and Beach. Nays; none. Abstain; Greggain. Absent; Spesia. Motion carried.

The warrant list was presented and reviewed. R. Bradley moved to approve the warrant list as written, second by Togliatti. Roll call-Ayes; Togliatti, Bradley, Greggain, Bradley and Beach. Nays; none. Absent; Spesia. Motion carried.

Aletter of request to hold the annual Knights of Columbus "Tootsie Roll Drive" was presented to the Board by Chairman William Pohl. The Board has previously approved the request and authorized the Mayor to execute the Proclamation for the three-day event on September 16th through September 18th. They will be soliciting on private property and the Board approved the request with no further action.

Ordinance 22-20, a variance request for a poultry yard on private property was presented to the Board. Mr. Fritz stated that the Planning and Zoning Board had reviewed the request for the property owner at 325 Elizabeth. The variance request is requesting a separation distance between the adjacent property of 40' from a detached structure and 30' from the primary structure. The petitioner was present at this meeting for comments and questions. Togliatti moved to adopt Ordinance 22-20 granting a variance to allow chickens to be kept at the property of 325 Elizabeth Drive, second by Beach. Roll call-Ayes; Togliatti, Bradley, Greggain, Bradley and Beach. Nays; none. Absent; Spesia. Motion carried.

A presentation from Environmental Recycling and Disposal was given by owners Don ipema and Jay Ipema. They explained some of the processes of collecting the garbage, recycling and yard waste for the village. Among the statistics through tracking the pick-ups included:

• Recycle approximately 54 tons per week

• Yard Waste approximately 197 tons since March 2022

• Garbage approximately 120 tons per week Discussion included land fill availability, tracking routes in order to make sure everyone is serviced and answer any issues or questions regarding that service. In addition, Environmental Recycling & Disposal Service supply the Village with aluminum recyclable cups to be used at the annual "Fall Fest" in the Village, along with supplying the needed port-a-lets and extra garbage containers for the event. Mr. Mike Kostbade from the Coal City Science Club reported on the results of a fundraiser held at the high school and the såle of lemon shake-ups that utilized the extra surplus of the donated tin cups from last years' Fall Event. The fundraiser was the "Megan Bugg Cancer Awareness" foundation. Mayor Halliday thanked the disposal owners for their service.

Resolution 22-12, the resolution to retain the capability to access liability insurance elsewhere during Coal City's upcoming liability insurance renewal policy year was presented to the Board by Mr. Fritz. IMIC (Illinois Municipal Insurance Cooperative) consists of 16 communities sharing in the benefits of the insurance benefits. Although unsure of the continuation of the Village's participation in the IMIC cooperative, this resolution provides the Village with the option to renew elsewhere. T. Bradley moved to adopt Resolution 22-12 providing notice to the Illinois Municipal Insurance Cooperative of the capability to retain liability insurance elsewhere for the upcoming policy year to begin December 31st, 2022, second by Greggain. Roll call-Ayes; Togliatti, Bradley, Greggain, Bradley and Beach. Nays; none. Absent; Spesia. Motion carried.

A contract with Fulton Technologies was reviewed and presented to the Board. Mr. Fritz along with Chief Harseim stated that this contract is for the maintenance of the emergency sirens in the Village, Chief Harseim said the three (3) sirens in the Village are checked weekly and the test results are sent to him. Mayor Halliday asked if the test results are maintained and Chief Harseim said he would check with Fulton Technologies. T. Bradley moved to authorize Mayor Halliday to enter into a contract with Fulton Technologies to maintain the Village's sirens, second by R. Bradley. Roll call-Ayes; Togliatti, Bradley, Greggain, Bradley and Beach. Nays; none. Absent; Spesia, Motion carried.

Ryan Hansen from Chamlin Engineering submitted a letter of request for the first payment to D Construction in the amount of $286,490.60 for the 2022 MFT project. This will cover the Prairie Oaks Estates Subdivision and Oak Street resurfacing. A retention amount of $15,178.45 will be held until total completion. T. Bradley moved to authorize the first payment of 2022 roadwork construction with a payment to D Construction of $286,490.60, second by Greggain. Roll call-Ayes; Togliatti, Bradley, Greggain, Bradley and Beach. Nays; none. Absent; Spesia. Motion carried.

Mayor Halliday reported on a meeting with the Coal City Restaurant owner today regarding the Village's façade improvement program. He also stated that he would be meeting with business owner Tom Beverly next week concerning his building on South Broadway.

Trustee Beach reported on the events scheduled for the Fall Event scheduled for Saturday September 17th and the pre-party on Friday, September 16th hosted by Bob's Advanced Auto & Tire.

Trustee T. Bradley commended the Verizon Building on E. Division Street for the new mural.

Attorney Heinle reported:

• The sale of 95 E. Oak Street is completed

• Reviewing various Village properties regarding abandonment and disarray Invited members attending the IML Conference in September in Chicago to dinner

Ryan Hansen announced:

• Wastewater Treatment Plant project is ongoing presently working on the concrete Also invited members attending the IML Conference to dinner on Friday night

Chief Harseim Reported:

• August 11th Officer Connor Goron graduated from the Police Academy and he and Bonnie Wieczorek attended the graduation. Officer Goron is presently doing field training for the Village

• The annual "Operation Firm Handshake" is scheduled for September 10th at the Coal City Area Club. The Veteran event will be from 11 am-5 pm and Chief Harseim will make a speak on behalf of the Mayor

• No arrests have been made regarding the Southland Firearms robbery but there are suspects and several agencies are working on the situation . Fall Event meeting was held and plans are in place

September 14th is the dedication of the Dennis Neary Memorial Highway

Matt Fritz presented the summary of the Coaler Park District surveys. Upon the recommendation of Wight & Company, the committee will not continue pursuing the park district at this time due to the fact that the surveys reflected that it would not be supported at this time,

Mr. Fritz announced that NCICG is proposing that Coal City participate in an IHDA (Illinois Housing Development Agency) program for a housing rehabilitation grant. The benefits of this program are:

• No matching funds required

• $630,000 grant funds

• $45,000 per household

• No specific area required

• Coal City could participate in the IHDA Grant and the CDBG (Community

Development Block Grant) at the same time Participants will still be required to meet specific requirements in order to qualify for the grant. The Village will pay NCICG the amount of $2,000 to oversee the grant process. The Board agreed and a resolution of participation will be presented at the next Board meeting on September 14, 2022.

Mr. Fritz reported that Hoffman Transportation is hosting a Customer Appreciation event at 5 p.m. on September 17th. The Village Board are cordially invited to attend.

The planters on South Broadway will be changed into the fall season decorations in the near future. September 14th is the ribbon cutting for the re-dedication of the newly remodeled McDonald's from 5 p.m.-6:30 p.m.

· T. Bradley moved to adjourn the meeting, second by Beach. Roll call-Ayes; Togliatti, Bradley, Greggain, Bradley and Beach. Nays; none. Absent; Spesia. Motion carried and the meeting was adjourned at 8:07 p.m.

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