Grundy Reporter

Coal City Public Library District Board of Trustees met Oct. 11.

Here are the minutes provided by the board:

CALL TO ORDER

President Debi Trotter called the regular monthly meeting of the Coal City Public Library District Board of Trustees to order at 6:30 pm.

ROLL CALL

Communications Coordinator called the roll.

Trustees present:

Carol Crawford Betsy Stahler

Renee McLuckie Debi Trotter

Becky Sipple Dean Vigna

Steve Smith

Others present:

Jolene Franciskovich, Library Director Leah Bill, Assistant Director Cindy Starks, Communications Coordinator Joe Martin, Auditor

Heather Banks, Head of Circulation

CORRECTIONS TO AGENDA

None.

CONSENT AGENDA

1. September 13, 2022 Regular Board Meeting Minutes

2. June 30, 2022 Policy Committee Meeting Minutes

3. Action of Bills

Motion by Steve Smith and second by Renee McLuckie that

The Board approve the consent agenda items: (1) September 13, 2022 Regular Board Meeting Minutes; (2) June 30, 2022 Policy Committee Meeting Minutes; and (3) Action of Bills.

Motion carried by roll call vote.

Ayes: McLuckie, Sipple, Stahler, Vigna, Crawford and Trotter

Abstain: Smith

CORRESPONDENCE

There was a donation received from Cindy Lutz and an anonymous donation in memory of Avis Brancato. Mary Jo and Pat Breneman purchased a magazine subscription to “Taste of the South” in memory of Avis Brancato. Library staff members donated the books “Springfield 1880,” “A Hill of Beans,” and “Settling His Hash” in memory of Gonzalla Esparza. The Coal City Township High School Class of 1964 donated the books “Tales From the Chicago White Sox Dugout” in memory of Bill Hanley, “Our Shoes Our Selves” and “Shoes” in memory of Cheryl Hutton, and “Poisoning the Pacific” in memory of Kathy Morgan.

PUBLIC COMMENT

None.

TREASURER’S REPORT

Chairman McLuckie presented a written treasurer’s report (attached). The report will be filed for audit.

DIRECTOR’S PROGRESS AND SERVICE REPORT

Library Director Jolene Franciskovich submitted the director’s report, which included the statistics for September (attached).

Heather Banks, Head of Circulation, reported to the Board of Trustees on the Circulation department. She discussed new items added to the Library of Things which included 5 iPads, 5 iPad Minis, Apple Pencil, and Osmos kit. She also discussed the new services which included the license plate sticker renewal, binding service, and book subscription box. Heather has also taken over replenishing the four free libraries in the area. Heather also mentioned that new shelves and cabinets have been ordered with the money donated in memory of Avis Brancato and Charles Butler and there will be plaques placed on them.

STANDING COMMITTEE REPORTS

Budget

The Library’s auditor, Joe Martin reviewed the FY21/22 audit with the Board of Trustees. Joe reported that the Library received a clean opinion on their audit and that they had the recommended amount of operating expenses in reserve.

Chairman McLuckie discussed Resolution 22-1 A Resolution to Determine Estimate of Funds Needed.

Motion by Renee McLuckie and second by Betsy Stahler that

The Board adopt Resolution 22-1 A Resolution to Determine Estimate of Funds Needed.

Motion carried by roll call vote.

Ayes: Crawford, McLuckie, Sipple, Smith, Stahler, Vigna, and Trotter

Chairman McLuckie presented the Board of Trustees with the FY 22-23 Q1 Report. The Board of Trustees discussed the staff Christmas gifts.

Policy Committee

Chairman Crawford discussed the proposed changes to the Computer and Internet Use Policy, Company Credit Card Policy, and Investment Policy. These policies will be considered for approval at the next regular Board meeting.

Chairman Crawford scheduled a Policy Committee meeting for Friday, October 28 at 10:00 a.m. in the Annex to review the Public Comment Policy, Registered Sex Offender Policy, and Library Director Evaluation Form.

NEW BUSINESS

Resolution 22-2 – GE Hitachi

Motion by Steve Smith and second by Becky Sipple that

The Board adopt Resolution 22-2 the Resolution Authorizing and Directing the Filing of An Assessment Complaint(s) with the Grundy County Board of Review for Tax Year 2022 Re: Parcels 03-35-400-004, 03-35-400-005, and 03-35-300-002 Owned by General Electric Co. and Improved with the GE Hitachi Morris Operation, as presented.

Motion carried by roll call vote.

Ayes: Sipple, Smith, Stahler, Vigna, Crawford, McLuckie, and Trotter

Authorized Signer for the Illinois Funds

Motion by Renee McLuckie and second by Betsy Stahler that

The Board approve the opening of an Illinois Funds Account and for Jolene Franciskovich to act as the Authorized Signer.

Motion carried by roll call vote.

Ayes: Smith, Stahler, Vigna, Crawford, McLuckie, Sipple, and Trotter

ANNOUNCEMENTS

November 2 Trustee agenda items deadline

November 8 Regular monthly meeting of the Coal City Public Library District at 6:30 p.m. in the Irving Street Annex

ADJOURNMENT

Motion by Steve Smith and second by Dean Vigna that

The Board adjourn the meeting.

Motion carried by roll call vote.

Ayes: Stahler, Vigna, Crawford, McLuckie, Sipple, Smith, and Trotter

Meeting was adjourned at 7:40 p.m.

https://www.ccpld.org/minutes/2022/MIN%20October%2011%202022.pdf