Grundy Reporter

Village of Coal City Village Board met Nov. 9.

Here are the minutes provided by the board:

At 7 p.m., Mayor Terry Halliday called to order the regular meeting of the Coal City Village Board in the boardroom of the Village Hall. Roll call-Trustees Dave Togliatti, Ross Bradley, Dan Greggain, Dave Spesia, Tim Bradley and Sarah Beach. Also in attendance was attorney Mark Heinle, Matt Fritz, village administrator, Ryan Hansen from Chamlin Engineering and Police Chief Chris Harseim.

All in attendance recited the Pledge of Allegiance.

The minutes of the October 26, 2022 meeting were presented. Spesia moved to approve the minutes as written, second by Beach. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

The warrant list was presented and reviewed. Following comments and questions, Greggain moved to approve the warrant list, second by Spesia. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

There was no Public Comment at this meeting.

Christina Van Yperen, President and CEO of the Grundy County Chamber of Commerce, representing the Coaler Business Alliance, presented the proposed "Holiday Passport" program to the Board. This promotional event will be held in the Village of Coal City and Diamond from November 26, 2022 through December 20, 2022, with the drawing for prizes to be held at the Coal City Library on December 21st. This event will promote shopping locally and benefit the local businesses in the area. Mayor Halliday commended Mrs. Van Yperen on the program and everything she does for the Village.

Phyllis Skubic representing the Coal City Junior Women's Club, requested support for the Village's Tree Lighting Ceremony to be held on November 27, 2022 at 4 p.m. in Campbell Memorial Park. A Special Permit application has been submitted. Mrs. Skubic explained the schedule of events, which includes the use of the concession stand for treats, the Santa Mailbox to be installed and the lighting switch to be in place on the evening of the event. T. Bradley moved to grant the request of the Coal City Junior Women's Club for the use of Campbell Memorial Park & Concession stand for the Village Tree Lighting Ceremony on November 27, 2022, second by Spesia. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Lori Bonarek from Lori Bonarek Realty presented a request to conduct the 6th Annual Holiday Hustle 5KRun/Walk to be held on November 27, 2022. This year's recipient of the proceeds is Beans and Bites, a non-profit charity that will enable people to build life skills. She explained the route for the event. A Special Permit Application has been submitted to the Village. No further action is required for approval. The Board thanked Mrs. Bonarek and wished her good luck with the event.

A Professional Service Agreement was presented to the Board for the North Broadway Reconstruction Project Phase 2 Design Engineering. Mr. Fritz explained that this Phase will include Rt. 113 north to North Street and North Street to Pequot Curve. Chamlin Engineering will contract the job with the assistance of CBBEL Engineering, as they were the engineers on the South Broadway Reconstruction Project. The Village will be responsible for the 20% matching grant and the State of Illinois assuming 80%. Ryan Hansen stated that Phase I of the North Broadway Reconstruction Project is complete and approvable. He also stated that there could be additional funding available. Following discussion, Spesia moved to authorize Mayor Halliday to enter into a contract with Chamlin Engineering to complete the Phase 2 Design Engineering for the North Broadway Reconstruction Project, not to exceed $488,882.00, second by Beach. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

A Settlement Agreement between the Village of Coal City and Commonwealth Edison (ComEd) was presented. Mr. Fritz explained that an audit of taxes was conducted by Azavar Audit Solutions, Inc. wherein Commonwealth Edison identified back taxes owed to the Village and collect $32,199.06 from the settlement litigation. This settlement amounts to approximately $5,500.00 per year in back taxes. Greggain moved to authorize Mayor Halliday enter into a Settlement Agreement with ComEd for back revenues that have not been previously provided to Coal City, second by Beach. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

A grant for license plate readers for the Coal City Police Department was received in the amount of $44,552.52. The entire cost of the one stationary and two car mobile readers is $57,222.84 with the balance being the responsibility of the Village. The grant includes a 5-year warranty on the equipment and a maintenance cost of $7,925 annually. Attorney Heinle presented his legal opinion on the Agreement presented. Chief Harseim explained the benefits of the license plate readers. T. Bradley moved to authorize Mayor Halliday to enter into an Agreement with NWC3 (National White Collar Crime Center) for new license plate reading technology, second by Spesia. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

A request for final payment to IDOT for the Safe Routes to School was presented to the Board. Mr. Fritz explained that per the 2016 Agreement between the Village and IDOT for improvements to sidewalks and crossings. The amount of $12,995.05 was due and owing the State of Illinois as the balance of the project. Spesia moved to approve payment to the State of Illinois for $12,995.05 to close out the Safe Routes to School Project of 2014, second by Greggain. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

A request for payment to Waste Management for the disposal of sludge from the sanitary treatment plant was submitted. The cost requested in $23,190.68 for the services of Stewart Spreading who disposed of the sludge at Waste Management Landfill. R. Bradley moved to authorize the payment to Waste Management for sludge disposal totaling $23,190.68, second by Beach. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Mr. Fritz explained Ordinance 22-23, the proposed 2022 Tax Levy for the Village of Coal City. He briefly described increases, EAV's and bond payments. The Public Hearing for the levy is slated for the December 14, 2022 Board meeting. T. Bradley moved to set the annual property tax levy for its adoption at the upcoming regular meeting on December 14, 2022, second by Spesia. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Mayor Halliday reminded everyone that Friday, November 11th is Veteran's Day and a ceremony will be held at the Coal City Library.

Trustee T. Bradley asked for a current financial statement for the first six month of FY23. He wished everyone a Happy Veteran's Day.

Trustee Spesia announced that it is the 247th Birthday of the Marines,

Attorney Heinle asked the Clerk to scan the executed Settlement Agreement with ComEd to the representative of Commonwealth Edison. He also noted that the proposed tax levy should be available in the Village Hall for public inspection. He also noted that this is the last year for the Providence Logistic tax levy.

Ryan Hansen stated that he will not be present at the November 21st Board Meeting.

Chief Harseim distributed the accounting of the Pro-Act Organization noting the 201 arrests already made since the inception of the group. On December 18th there will be a Silent Santa Parade through Coal City, Carbon Hill and Diamond. More information to follow. Harseim stated that the two new officers will soon be on their own following field training.

Matt Fritz reported:

DCEO Housing Rehab project won't happen until January with approximately 30 houses meeting the requirements; Notice of funding from DCEO has not yet been released

Lead Service update-$4m per year for the replacement of lead pipes is to be distributed

IEPA is proposing low interest loans for the water treatment plant project The next Board meeting is November 21st and not the scheduled date of November 23rd

Construction of Airgas on South Broadway has already begun.

T. Bradley moved to adjourn the meeting, second by Beach. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried. The meeting was adjourned at 8:03 p.m.

https://docs.google.com/document/d/1HIMxA4Hu79w2zEjxfWTGkH1O9r2x50A-V8c537hcWTk/edit