Coal City Public Library District Board of Trustees met Dec. 13

By Philip Gonzales

Jan 31, 2023

Coal City Public Library District Board of Trustees met Dec. 13.

Here are the minutes provided by the board:

CALL TO ORDER

President Debi Trotter called the regular monthly meeting of the Coal City Public Library District Board of Trustees to order at 6:30 pm.

ROLL CALL

Communications Coordinator called the roll.

Trustees present:

Carol Crawford Betsy Stahler

Renee McLuckie Debi Trotter

Becky Sipple Dean Vigna

Steve Smith

Others present:

Jolene Franciskovich, Library Director

Leah Bill, Assistant Director

Cindy Starks, Communications Coordinator

CORRECTIONS TO AGENDA

None.

CONSENT AGENDA

1. November 8, 2022 Regular Board Meeting Minutes

2. Action of Bills

3. Library Director Annual Evaluation Form

4. Public Comment Policy

5. Registered Sex Offender Policy

Motion by Renee McLuckie and second by Betsy Stahler that

The Board approve the consent agenda items: (1) November 8, 2022 Regular Board Meeting Minutes; (2) Action of Bills; (3) Library Director Annual Evaluation Form; (4) Public Comment Policy; and (5) Registered Sex Offender Policy. Motion carried by roll call vote.

Ayes: Stahler, Vigna, Crawford, Sipple, Smith, and Trotter

Abstain: McLuckie

CORRESPONDENCE

The book “Classic Cars: 60 Years of Driving Excellence” was donated by the CCHS Class of 1965 in memory of John Pavlis. Thank you notes were received from the Coal City Food Pantry and Hope 4 Help for the donation of the October fines. Thank you notes were received from Library staff. A thank you note was received from Representative Jackie Haas for the Library’s hospitality concerning their travelling office hours.

PUBLIC COMMENT

None.

TREASURER’S REPORT

Chairman McLuckie presented a written treasurer’s report (attached). The report will be filed for audit.

DIRECTOR’S PROGRESS AND SERVICE REPORT

Library Director Jolene Franciskovich submitted the director’s report, which included the statistics for November (attached). Jolene informed the Board that notice was just received that the GE Hitachi hearing will be held on December 21. The new furniture has arrived for the children’s area.

NEW BUSINESS

Meeting Room Trial Policy

The Meeting Room Trial Policy was in the Board handouts. The Trustees are to review the policy for discussion at the next meeting.

Closed Session

Motion by Steve Smith and second by Carol Crawford that

The Board enter into closed session under 5 ILCS 120/2 (21) to conduct the semi annual review of closed meeting minutes.

Motion carried by roll call vote.

Ayes: Vigna, Crawford, McLuckie, Sipple, Smith, Stahler, and Trotter

Entered Closed Session: 6:48 p.m.

Returned to Open Session: 6:55 p.m.

Motion by Carol Crawford and second by Renee McLuckie that

The Board open the minutes of June 14, 2022 #1 and June 14, 2022 #2. Motion carried by roll call vote.

Ayes: McLuckie, Sipple, Smith, Stahler, Vigna, Crawford, and Trotter

Motion by Carol Crawford and second by Becky Sipple that

The Board destroy the audio tapes for closed session minutes from April 13, 2021, April 21, 2021, May 11, 2021, June 8, 2021 #1, and June 8, 2021 #2. Motion carried by roll call vote.

Ayes: Crawford, McLuckie, Sipple, Smith, Stahler, Vigna, and Trotter

ANNOUNCEMENTS

December 24 & 26 Closed for Christmas

December 31 Closed for New Year’s Eve

January 2 Closed for New Year’s Day

January 4 Deadline for Agenda

January 10 Regular monthly meeting of the Coal City Public Library District at 6:30 p.m. in the Irving Street Annex

ADJOURNMENT

Motion by Steve Smith and second by Becky Sipple that

The Board adjourn the meeting.

Motion carried by roll call vote.

Ayes: Sipple, Smith, Stahler, Vigna, Crawford, McLuckie, and Trotter Meeting was adjourned at 6:59 p.m.