Grundy Reporter

Village of Coal City Village Board met Jan. 11 

Here are the minutes provided by the board:

At 7 p.m. on Wednesday, January 11, 2023, Mayor Terry Halliday called to order the regular meeting of the Coal City Village Board in the boardroom of the Village Hall. Roll call-Trustees Ross Bradley, Dan Greggain, Dave Spesia, Tim Bradley and Sarah Beach. Absent was Dave Togliatti. Also in attendance was attorney Mark Heinle, Police Chief Chris Harseim, Ryan Hansen from Chamlin Engineering and Matt Fritz, village administrator.

All present recited the Pledge of Allegiance.

The minutes of the December 14, 2022 Public Hearing #1 were presented to the Board for approval. Greggain moved to approve the minutes of the December 14, 2022 Public Hearing #1, second by Beach. Roll call-Ayes; Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Absent; Togliatti. Motion carried.

The minutes of the December 14, 2022 Public Hearing #2 were presented to the Board for approval. Spesia moved to approve the minutes of the December 14, 2022 Public Hearing #2, second by R. Bradley. Roll call-Ayes; Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Absent; Togliatti. Motion carried.

The minutes of the December 14, 2022 regular meeting were reviewed and presented to the Board. Corrections were noted by Trustee Spesia and Chief Harseim. Greggain moved to approve the minutes with corrections, second by Spesia. Roll call- Ayes; Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Absent; Togliatti. Motion carried.

The lengthy warrant list was reviewed by the Board and questions addressed and answered. R. Bradley moved to approve the warrant list, second by Greggain. Roll call- Ayes; Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Absent; Togliatti. Motion carried.

There was no Public Comment at this meeting.

Ryan Hansen presented the final invoice to D Construction for the 2022 MFT (Motor Fuel Tax) project in the amount of $19,292.45. $5,783.05 would come from fund #38 and $13,509.40 from the MFT Fund. The contract amount was $309,629.45. Spesial moved to approve the final payment to D Construction for the 2022 Street & Alley Work and MFT-related work of $19,292.45 to be paid as stated, second by Beach. Roll call-Ayes; Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Absent; Togliatti. Motion carried.

Mr. Fritz presented a final invoice for payment to IDOT (Illinois Department of Transportation) in the amount of $9,938.04 regarding the South Broadway Reconstruction Project. The Village committed to 20% of the project amount from federal funding. This transpired in 2016. Upon review of prior invoices, Mr. Fritz confirmed that the amount was correct and the Village should pay the balance as required. Spesia moved to approve the payment to the State of Illinois for $9,938.04 to close out the South Broadway resurfacing project of 2016, second by Greggain. Roll call-Ayes; Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Absent; Togliatti. Motion carried.

Mr. Fritz reported on the lead replacement project in the Village. The lead lines to be replaced are from the Village's water mains to each household. Some of these lines have already been replaced due to issues at a b-box or residential excess lead level. Approximately 1,181 homes need lead pipe replacement. However, the project to replace the balance of the lead pipes will be a $4 million dollar project. A mapped area to be addressed was submitted and will continue in phases with Phase I starting at Mary Street north to Broadway. In order to obtain funding for the project, an engineering agreement must be in place. Chamlin Engineering has agreed to design the project for a not-to- exceed amount of $199,950.00. Ryan Hansen defined the project, IEPA funding, application process and permits. He explained that this will be a multi-year project. Following discussion, T. Bradley moved to authorize Chamlin Engineering to design the Phase One Lead Replacement Line Project gathering the total amount of work necessary to design a $4 million dollar replacement project, second by R. Bradley. Roll call-Ayes; Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Absent; Togliatti. Motion carried.

Mr. Fritz explained the necessity to the sanitary system clarifier replacement. The cost to replace the equipment is $79,000. In addition, air lines beneath the ground are leaking and are being replaced/repaired at the same time. The funding will come from the sanitary bond proceeds. The 2nd clarifier at the sanitary treatment plant will have to be replaced in the near future. R. Bradley moved to authorize the expenditure of $79,000 for the replacement of the clarifier equipment, second by T. Bradley. Roll call-Ayes; Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Absent; Togliatti. Motion carried.

Mayor Halliday announced the resignation of Georgette Vota from the Coal City Planning and Zoning Board. She has serviced on the Board for many years and presently served as the chairperson. Mayor Halliday is recommending the appointment of Maria Lewis as chairperson. Maria Lewis also has served on the Planning and Zoning Board for several years. The Planning and Zoning Board are making her recommendation to Mayor Halliday. Greggain moved to approve the appointment of Maria Lewis as chairperson to the Coal City Planning and Zoning Board, second by T. Bradley. Roll call-Ayes; Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Absent; Togliatti. Motion carried.

Chief Harseim presented the 2022 Coal City Police Force statistics report. He noted that of the 78 accidents, twelve of them occurred in January. Also, Chief Harseim presented the Grundy County Pro-Act Report from March 21, 2022-January 23, 2023.

Mr. Fritz reported on the recent watermain break in the Old Eileen area, north of Division Street and east of the railroad. A Code Red Alert was enforced and the break affected approximately 80 homes. Following the repair, a boil order was in affect and lifted. Also, the annual GEDC Dinner is scheduled for Wednesday, March 8th, the same night as the Coal City Village Board meeting. The question of moving the Board meeting date to be considered.

T. Bradley moved to adjourn the meeting, second by Beach. Roll call-Ayes; Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Absent; Togliatti. Motion carried and the meeting was adjourned at 7:34 pm.

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