Grundy Reporter

Village of Coal City Village Board met Feb. 8.

Here are the minutes provided by the board:

At 7 p.m. on Wednesday, February 8, 2023, Mayor Terry Halliday called to order the meeting of the Coal City Village Board in the Boardroom of the Village Hall. Roll call- Trustees Ross Bradley, Dan Greggain, Dave Spesia, Tim Bradley and Sarah Beach. Absent was Trustee Dave Togliatti. Also in attendance were attorney Mark Heinle, Ryan Hansen from Chamlin Engineering, Police Chief Chris Harseim and Matt Fritz, Village Administrator.

All present recited the Pledge of Allegiance.

The minutes of the January 25, 2023 meeting were presented. Spesia moved to approve the minutes as written, second by R. Bradley. Roll call-Ayes; Bradley, Spesia, Bradley and Beach. Nays; none. Abstain; Greggain. Absent; Togliatti. Motion carried.

The warrant list was presented for approval. Greggain moved to approve the warrant list, second by R. Bradley. Roll call-Ayes; Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Absent; Togliatti. Motion carried.

There was no public comment at this meeting.

The annual Village of Coal City Zoning Map was presented. Mr. Fritz noted the new changes to the 2023 Zoning Map from the 2022 Zoning Map. T. Bradley moved to adopt the 2023 annual Zoning Map, second by Beach. Roll call-Ayes; Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Absent; Togliatti. Motion carried.

Ryan Hansen presented a pay request to D Construction in the amount of $233,158.70 for the waste water treatment plant improvements. He gave an update on the progress of the project. This is the 3rd pay request from the original $1,800,000.00 contract amount. R. Bradley moved to authorize payment to D Construction for pay request #3 totaling $233,158.70 for work completed on the sanitary modernization project, second by T. Bradley. Roll call; Ayes; Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Absent; Togliatti. Motion carried.

Mr. Fritz presented a professional service contract for the services of Ann L. Schneider & Associates in order to obtain funding for the IDOT and DOT bridge building capital. The Village has two bridges that are in need of repair-Valerio Road Bridge and the North Broadway Bridge. Ann L. Schneider & Associates will assist the Village in bundling this project in order to hopefully receive the available federal funds. Spesial moved to authorize Mayor Halliday to enter into a professional service contract with Ann L. Schneider & Associates to prepare and compete for IDOT and DOT bridge building capital, not to exceed $10,800.00, second by T. Bradley. Roll call-Ayes; Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Absent; Togliatti. Motion carried.

Mr. Fritz presented the Grundy County Multimodal Multijurisdictional Transportation Master Plan for execution by Mayor Halliday. The intergovernmental agreement consists of seven municipalities and Grundy County in order to obtain State and Federal funding for various projects across Grundy County. The State of Illinois provided funding not to exceed $320,000 for the master planning and CDM Smith was selected to assist with the master planning. The balance of this professional service will be paid by the members of the intergovernmental agreement, with Coal City's share being $8,404.00. Spesia moved to authorize Mayor Halliday to enter into the Multimodal Multijurisdictional Grundy County Master Plan Funding Agreement requiring a contribution of $8,404.00, second by Greggain. Roll call-Ayes; Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Absent; Togliatti. Motion carried.

Mr. Fritz informed the Board that he had spoken to Carbon Solutions Group regarding the installation of two electric vehicle charging stations in the Village. Approval by the Board is the first step in the process. The following necessary steps in the process are:

• Specific engineering for the placement of the charging stations

• Execution of an agreement with terms

No cost to the Village

The concerns of the Board included:

• Access on the internet to find charging station in Coal City (with the app located on individuals phones)

• Have Hudson Energy give a presentation to this Board

• Investigate other agencies who perform the same service for a comparison

The Board decided to table the installation of charging stations until further research is completed. Spesia moved to table the issue, second by Greggain. Roll call-Ayes; Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Absent; Togliatti. Motion carried.

Mr. Fritz presented an update regarding the Well #3 testing. The Board had previously approved the amount of $25,000 for the project, however, that bid amount is increased to $75,000 due to additional testing and maintenance through descaling of the pipes. Ryan Hansen stated that this testing and maintenance should be performed about every ten years and that Coal City is at the point with Well #3 presently not in working order. Darrell Olson is working on gathering additional information and bids from various companies to complete the project.

Trustee Beach reminded everyone of the February 9th Galantines event with the raffle being held at the Coal City Library. February 15th is the Health and Wellness event at the Coal City High School.

Trustee T. Bradley thanked the Board for their attendance at last night's Finance. Committee Meeting and that another meeting will be scheduled in the near future.

Clerk Noffsinger announced the Coal City candidates for the April 4th Consolidated Election. Those candidates are:

• Mayor/President: David Spesia. Ross Bradley

• Village Clerk: Alexis Stone

• Trustee: Pamela Noffsinger, Daniel Greggain, Dave Togliatti, Neal Nelson

Mayor Halliday wished all the candidates good luck.

Attorney Heinle reminded the Board of the Competitive Bidding process regarding the Well #3 testing and maintenance.

Ryan Hansen presented updates:

• Water Treatment Plant & Well bidding is February 24th

• Second Street water & sewer project will be out for bid soon

• Closure of the Valerio Road Bridge per IDOT

Chief Harseim presented the officers Activity Report for 2022 and for January 2023,

January ProAct Report and pending open cases for 2022/2023. The list of pending cases will be a month report in the future.

Matt Fritz informed the Board:

• He would be out of the office on Thursday, February 9th and Friday, February 10th to attend a conference in Bloomington

• Meeting of the Grundy County Dispatch Funding review next week

• Board will decide whether to cancel the March 8th Village Board meeting due to the Annual GEDC/Chamber banquet, or if necessary, hold a meeting on Monday, March 6th.

T. Bradley moved to adjourn the meeting, second by Beach. Roll call-Ayes; Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Absent; Togliatti. Motion carried. The meeting was adjourned at 8:03 p.m.

https://coalcity-il.gov/wp-content/uploads/2023/02/VB-Meeting-Minutes-02-08-2023-Web.pdf