Coal City Village Board met Feb. 22.
Here are the minutes provided by the board:
At 7 p.m. on Wednesday, February 22, 2023, Mayor Terry Halliday called to order the regular meeting of the Coal City Village Board in the boardroom of the Village Hall. Roll call-Trustees Dave Togliatti, Ross Bradley, Dave Spesia, Tim Bradley and Sarah Beach. Absent; Trustee Dan Greggain. Also in attendance were Matt Fritz, village administrator, Ryan Hansen from Chamlin Engineering, Police Chief Chris Harseim and attorney Mark Heinle.
All present recited the Pledge of Allegiance.
The minutes of the February 8, 2023 meeting were reviewed. Togliatti moved to approve the minutes as written, second by Spesia. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried.
The warrant list was presented for approval. Following discussion, the invoice regarding the new park fencing wherein the Village and the Coal City Youth Baseball/Softball will split the cost of the fencing 50/50, will be removed from the warrant list until more specific information is obtained. Spesia moved to approve the warrant list with the fencing invoice removed, second by R. Bradley. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried.
There was no Public Comment at this meeting.
Ordinance 23-03, a variance' at 1080 E. North Street for the construction of residential solar panel placement was presented to the Board. Mr. Fritz explained the required variance regarding the minimum clearance of the panels from the edge and ridge of the roof. A public hearing was held at the Planning and Zoning Board and they are recommending the approval of the requested variance. Togliatti moved to adopt Ordinance 23-03 granting variances for the placement of solar panels atop the roof at 1080 E. North Street, second by Beach. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried.
Mr. Fritz presented an Intergovernmental Agreement for the utilization of the Will County Radio System for dispatching used by the Coal City EMA. There will be no cost to the Village for the usage. R. Bradley moved to authorize Mayor Halliday to enter into the Will County Intergovernmental Agreement providing access to the shared 800 Mhz talk groups, second by T. Bradley. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried.
Mr. Fritz explained the two bids received for the Well #3 inspection and reinstallation. The apparent lowest bidder was Municipal Well & Pump in the amount of $46,760.00. R. Bradley moved to approve the bid submitted by Municipal Well & Pump for the Well #3 inspection and reinstallation in the amount of $46,760.00, second by Spesia. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried.
A proposal for engineering services for the Reed Road Phase One was submitted by Chamlin Engineering. Mr. Fritz explained that the approval to enter into a Phase One Engineering Analysis is necessary in order to obtain federal funding for the project. Chamlin Engineering has submitted the fee of $150,000.00 for the completion of the analysis that extends on Reed Road between South Broadway and Gorman Road. Spesia moved to authorize Mayor Halliday to enter into a Phase One Engineering Analysis to be prepared by Chamlin Engineering for Reed Road between South Broadway and Gorman Road, second by R. Bradley. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried.
Ryan Hansen submitted Pay Request #4 to D Construction in the amount of $393,685.40 for work completed on the wastewater improvement 2021 project. A 5% retention amount will be held until the project is completed. Mr. Hansen gave an update regarding the status of the project with a mid-March projected start-up date. R. Bradley moved to approve the amount of $393,685.40 to D Construction as payment #4 for the wastewater treatment plant improvements, second by T. Bradley. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried.
The Village has received notice that the firm of Brian Zabel and Associates will no longer complete the annual audit for the Village. Mr. Fritz stated that a RFP (request for proposal) was requested from several auditing firms throughout the State of Illinois. Sikich, LLP has agreed to provide auditing services for the 2023 fiscal year for the Village.
Mr. Fritz explained that fee for this service will be approximately $35,700.00. T. Bradley moved to select Sikich, LLP to provide the annual audit for the end of the current 2023 fiscal year which ends April 30, 2023, second by Spesia. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried.
Trustee T. Bradley acknowledged the Coal City Coalers Speech Team and Wrestlers in their quest for state titles.
Attorney Heinle gave his opinion regarding the electric vehicle provider and a follow-up to a discussion from the February 8, 2023 Village Board meeting. Mr. Fritz commented that he was researching incentives with various companies. Mayor Halliday stated that he would like to continue to pursue this venture.
Ryan Hansen gave updates regarding:
Lead Service Line; processing grant
Bid Letting-Friday, February 24th at 10 am for Water Treatment Plant Expansion and Friday, February 24th at 10:30 am New Well #7
2nd Avenue Bid Letting scheduled for 10 am on March 16th
Chief Harseim reported on the recent Wellness Night and the Department meeting wherein officers were recognized.
Mr. Fritz reported on the Grundy County Transportation Meeting and the schedule for the upcoming Board meetings:
Monday, March 6th @ 5:15 p.m.-Rescheduled Board Meeting
Monday, March 6th @5:30 pm-Budget Meeting for Administration, Parks and Building Department
Bradley moved to adjourn the meeting, second by Beach. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried and the meeting was adjourned at 7:47 p.m.
https://coalcity-il.gov/wp-content/uploads/2023/02/VB-Meeting-Minutes-Web-02-22-2023.pdf
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