Coal City Public Library District Board of Trustees met April 11.
Here are the minutes provided by the board:
CALL TO ORDER
President Debi Trotter called the regular monthly meeting of the Coal City Public Library District Board of Trustees to order at 6:30 pm.
ROLL CALL
Communications Coordinator called the roll.
Trustees present:
Renee McLuckie Betsy Stahler
Becky Sipple Debi Trotter
Steve Smith Dean Vigna
Trustees absent:
Carol Crawford
Others present:
Jolene Franciskovich, Library Director
Leah Bill, Assistant Director
Cindy Starks, Communications Coordinator
CORRECTIONS TO AGENDA
None.
CONSENT AGENDA
1. March 14, 2023 Regular Board Meeting Minutes
2. Action of Bills
President Trotter made a request to insert into the March 14, 2023 Regular Board Meeting Minutes under Standing Committees, Building and Grounds - Chairman Sipple scheduled a Building and Grounds Committee meeting for Tuesday, March 28 at 11:00 a.m. in the Annex.
Trustee Stahler made a request to change the date of the regular Board meeting from April 12 to April 11.
Motion by Renee McLuckie and second by Betsy Stahler that
The Board approve the consent agenda items: (1) March 14, 2023 Regular Board Meeting Minutes as amended; and (2) Action of Bills.
Motion carried by roll call vote.
Ayes: McLuckie, Sipple, Smith, Stahler, Vigna, and Trotter
Absent: Crawford
CORRESPONDENCE
None.
PUBLIC COMMENT
None.
TREASURER’S REPORT
Treasurer Renee McLuckie presented a written treasurer’s report (attached). The report will be filed for audit.
DIRECTOR’S PROGRESS AND SERVICE REPORT
Library Director Jolene Franciskovich submitted the director’s report, which included the statistics for March (attached).
STANDING COMMITTEE REPORTS
Budget
Chairman McLuckie reviewed the 3rd quarter Budget FY 22-23 report with the Trustees.
A meeting was scheduled on Thursday, April 27 at 2:00 p.m. in Annex B.
Policy
Trustee Vigna presented the Trustees with proposed changes to the following policies: (1) Identity Protection Policy; (2) Interlibrary Loan Policy; and (3) Volunteer Policy. The policies will be considered for approval at the next regular monthly Board meeting.
Building and Grounds
Chairman Sipple and Library Director Jolene Franciskovich reported on issues that have come to our attention concerning the Mechanical Room with regard to the fire pump.
NEW BUSINESS
Board Service Awards
President Trotter presented Trustees Steve Smith and Renee McLuckie with 10 year service awards and Jolene Franciskovich with a 35 year service award.
Decennial Committee Formation
President Trotter scheduled Decennial Committee meetings for Tuesday, July 11, Tuesday, August 22, and Tuesday, September 12 from 5:00 to 6:00 p.m. in the Annex.
Motion by Steve Smith and second by Renee McLuckie that
The Board form the Decennial Committee to include all the Board of Trustees and the Library Director and appoint the following residents: Mitch Bailey, Leah Bill, Cathy Smith, and Cindy Starks to serve on the Decennial Committee.
Motion carried by roll call vote.
Ayes: Sipple, Smith, Stahler, Vigna, McLuckie, and Trotter
Absent: Crawford
Annual Director Evaluation
President Trotter gave each Trustee a packet containing all the information necessary to evaluate
Library Director Jolene Franciskovich. Trustees are to complete the evaluation form and place it in President Trotter’s box by Friday, April 21 at 5:00 p.m. President Trotter will compile the results from all the Trustees and place them in each individual Trustee’s boxes by Tuesday, April 25 by 12:00 p.m. There will be a special meeting on Thursday, May 4 at 4:00 p.m. in the Annex to discuss the annual director evaluation results.
ANNOUNCEMENTS
May 3 Deadline for Agenda
May 9 Regular monthly meeting of the Coal City Public Library District at 6:30 p.m. in the Irving Street Annex
ADJOURNMENT
Motion by Steve Smith and second by Becky Sipple that
The Board adjourn the meeting.
Motion carried by roll call vote.
Ayes: Vigna, McLuckie, Sipple, Smith, Stahler, and Trotter
Absent: Crawford
Meeting was adjourned at 7:05 p.m.
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