Coal City Community Unit School District #1 Board Study Session of the Whole met April 26.
Here are the minutes provided by the board:
Call to Order
President Miller called the Study Session meeting to order at 6:00 p.m. in the Coal City Community Unit School District #1Boardroom. In attendance were Board members Robert Bianchetta, Mary Gill, Chuck Lander, Steve Rogers, and Ken Miller. Also, in attendance were Superintendent Christopher Spencer, CSBO Jason Smith, Director of Special Populations Luke Krippel, Director of Curriculum and Instruction Tammy Elledge, and Board Secretary LaWanda Gagliardo. Board member Quint Harmon arrived at 6:03 p.m., and Board member Shawn Hamilton arrived at 6:57 p.m. President Miller led the Board and others present in reciting the Pledge of Allegiance.
Second Reading on Revised District Policy 7:270 Administering Medicines to Students The first reading took place at the April 12 Board Meeting; this is the second reading. The Board Policy Committee will reconvene to review the following proposed revisions. The May 3 Board Meeting will be the third and final reading.
Second Reading on Revised District Policies
The first reading took place at the April 12 Board Meeting; this is the second reading. The Board Policy Committee will reconvene to review the following proposed revisions. The May 3 Board Meeting will be the third and final reading.
| 2:110 | Qualifications, Terms, and Duties of Board Officers |
| 2:250-E2 | Immediately Available District Public Records and Web-Posted Reports and Records |
| 3:40 | Superintendent |
| 3:40-E | Checklist for Superintendent Employment Contract Negotiations Process |
| 4:60 | Purchases and Contracts |
| 4:60-AP1 | Purchases |
| 4:60-AP2 | Third Party Non-Instructional Contracts |
| 4:60-AP3 | Criminal History Records Check of Contractor Employees |
| 4:60-AP4 | Sexual Misconduct Related Employment History Review (EHR) of Contractor Employees |
| 4:60-AP45 | Federal and State Award Procurement Procedures |
| 4:60-AP45, E1 | Internal Procedures for Procurement Transactions |
| 5:30 | Hiring Process and Criteria |
| 5:30-AP2 | Investigations |
| 5:30-AP3 | Sexual Misconduct Related Employment History Review (EHR) |
| 5:30-AP3, E | EHR Letter to Applicant’s Current/Former Employer |
| 590 | Abused and Neglected Child Reporting |
| 5:90-AP1 | Coordination with Children’s Advocacy Center |
| 5:90-AP2 | Parent/Guardian Notification of Sexual Misconduct |
| 5:125 | Personal Technology and Social Media; Usage and Conduct |
| 5:150 | Personnel Records |
| 5:150-AP | Personnel Records |
| 5:170 | Copyright |
| 5:260 | Student Teachers |
| 6:135 | Accelerated Placement Program |
| 6:135-AP | Accelerated Placement Program Procedures |
| 6:230 | Library Media Program |
| 6:230-AP | Responding to Complaints About Library Media Resources |
| 6:230-AP, E | Library Media Resource Objection Form |
| 7:180-AP1, E1 | Resource Guide for Bullying Prevention |
| 7:180-AP1, E2 | Be a Hero by Reporting Bullying |
| 7:180-AP1, E3 | Memo to Staff Regarding Bullying |
| 7:180-AP1, E4 | Memo to Parents/Guardians Regarding Bullying |
| 7:180-AP1, E5 | Report Form for Bullying |
| 7:180-AP1, E6 | Interview Form for Bullying Investigation |
| 7:180-AP1, E7 | Response to Bullying |
| 7:185-E | Memo to Parents/Guardians Regarding Teen Dating Violence |
| 7:190-AP1 | Student Handbook – Hazing Prohibited |
| 7:190-AP6 | Guidelines for Investing Sexting Allegations |
| 8:20 | Community Use of School Facilities |
Discussion on the FY23 Facilities Improvement Plan
Superintendent Christopher Spencer informed the Board of Education on the continued progress of the FY23 Facilities Improvement Plan. The request for proposals (RFP) for the asphalt project will take place next week, and the bid award will be in the May 3 Board book. Mr. Spencer mentioned having a representative from Raymond James to come and discuss the financials for all the upcoming projects.
Discussion on FY24 Staffing Update
Superintendent Christopher Spencer provided the Board with an update on staffing for the FY24 school year. There have been some transfers within the district and as of result has created some openings. There are a few upcoming interviews for the ASL and Spanish position at the high school. Mrs. Painter was offered the counselor position at the middle school, and that created an opening at the high school for the Coaler Academy program. Mr. Krippel will conduct interviews next week to back fill the vacancy left by Mrs. Painter. There has been some internal and external interest in the position, and interviews have been scheduled. Mr. Spencer discussed a few other transfers within the district. Kindergarten registration for next school year took place, and as of right now there are about 140 students. Mr. Spencer would like to post for an anticipated one (1) year contract for a kindergarten teacher. Mr. Spencer will have final numbers at the May Board meeting and will discuss opening another section for kindergarten. Mr. Spencer and Mr. Krippel discussed how social workers are being a little overwhelmed with all the social/emotional needs of students, and that will also be discuss further at the May Board meeting.
Discussion on FY24 School Fees
At the April 12 Board meeting Superintendent Christopher Spencer discussed the FY24 school fees. Mr. Spencer continued that discussion with the Board of Education and presented them with comparable data from surrounding districts. Obtaining that data Mr. Spencer was able to determine that Coal City is below average for school fees. Summer camps fees will remain the same, along with the fee for driver’s ed. The fee increase will be brought to the Board at the May 3rd meeting for approval.
The bank statements, monthly revenue, expenditure summary reports, check reconciliation report, and cleared check report for March were enclosed for review. Detailed reports were available in the Business Office for review prior to the meeting. The Treasurer’s report, investment report, and lunch report for March were also enclosed for review.
Open
Items not known at agenda preparation time – none.
Sharing Ideas / Information – none.
Closed Session
At 6:22 p.m. a motion made by Mr. Harmon and seconded by Mr. Lander to go into closed session for the purpose of considering information regarding the appointment, employment, compensation, discipline, performance, dismissal of specific employees, and collective bargaining matters.
Roll Call.
Ayes: Quint Harmon, Chuck Lander, Robert Bianchetta, Mary Gill, Shawn Hamilton, Steve Rogers, Ken Miller Nays:
Motion: Carried.
Mr. Lander moved and Mr. Harmon seconded to return to open session at 8:01 p.m.
Roll Call.
Ayes: Chuck Lander, Quint Harmon, Robert Bianchetta, Mary Gill, Shawn Hamilton, Steve Rogers, Ken Miller Nays:
Motion: Carried.
Adjournment
Mr. Lander moved and Mr. Harmon seconded to adjourn at 8:01 p.m. the Board Study Session of the Whole meeting.
https://4.files.edl.io/6e49/05/04/23/201518-6be63313-2fe9-472e-944e-2ee754aba3ab.pdf
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