Grundy Reporter

Coal City Village Board met July 11.

Here are the minutes provided by the board:

At 7:01 p.m. on Tuesday, July 11, 2023, Mayor Dave Spesia called to order the regular meeting of the Coal City Village Board in the boardroom of the Village Hall. Roll call- Trustees Dave Togliatti, Pamela Noffsinger, Tim Bradley, Sarah Beach and Bill Mincey. Absent; Dan Greggain. Also in attendance were Alexis Stone, village clerk, Matt Fritz, village administrator, Ryan Hansen from Chamlin Engineering and attorney Mark Heinle.

All present recited the Pledge of Allegiance.

The minutes for the regular Village Board meeting on June 14, 2023 were presented for approval. Mayor Spesia noticed a correction needed on page 3 regarding term expiration date of a board member. Beach moved to approve the minutes with correction from the regular meeting on June 14, 2023, second by Togliatti. Roll call- Ayes; Togliatti, Bradley, Beach and Mincey. Nays; none. Absent; Greggain. Abstain; Noffsinger. Motion carried.

The warrant list was presented and reviewed by the Board. Beach moved to approve the warrant list as written, second by Bradley. Roll call- Ayes; Togliatti, Noffsinger, Bradley, Beach and Mincey. Nays; none. Absent; Greggain. Abstain; none. Motion carried.

There was no public comment at this meeting.

Ordinance 23-17, a variance request for a shed at 75 E. Barney Way. Matt Fritz presented to the board the variance request for shed construction requirements at 75 E. Barney Way. Mr. Fritz explained the shed addition and location did not conform to village code. Mr. Fritz also explained to the Board, a no vote against the adoption of the ordinance would require the shed addition to be removed with the findings of the Zoning Board of Appeals. The petitioner, Wayne Smith was in attendance at the meeting with accommodations made by the Village of Coal City, such as a remote recorder who typed the script of the meeting as it took place to provide close captioning for Mr. Smith during the meeting. Mr. Smith commended the Board for making accommodations for his hearing impairment. Mr. Smith addressed his concerns to the Board expanding on the points he addressed in his letter to the Village of Coal City. Mr. Smith discussed his impression of neighbors' complaints. Matt Fritz explained to Mr. Smith that the Village received multiple letters from surrounding neighbors that objected to the shed. Mr. Fritz explained there is other locations in the back yard that would meet code if the shed was relocated. The Board asked Mr. Smith questions pertaining to the future construction of the shed if the consideration was approved. Mr. Smith continued to explain he would remove the vinyl siding and paint the shed. Mr. Smith also voiced his beliefs of the unfairness of the unanimously rejected variances to allow the shed to stay or be altered by the ZBA due to a similar variance request in Coal City that has not been presented by the Board yet. Trustee Noffsinger explained to Mr. Smith the importance of obtaining a building permit before the beginning of construction to avoid violations of code. Noffsinger explained there was no hardship involved in this request and could be relocated in the yard. Togliatti moved to consider Ordinance 23-17, granting a variance at 75 E. Barney Way to allow a shed addition to remain within the current area of the rear yard, second by Bradley. Roll calls- Ayes; none. Nays; Togliatti, Noffsinger, Bradley, Beach and Mincey. Absent; Greggain. Abstain; none. Motion carried.

Resolution 23-09, a resolution supporting the reclassification of Reed Road. Mr. Fritz explained the Village of Coal City has utilized federal funds due to its membership within the Will County Governmental League's Transportation Committee which receives an annual federal allotment. In order to receive such funding, the roadways must be categorized of federal aid routes according to the atlas of Roadway Functional Classifications maintained by IDOT. Chamlin Engineering is surveying the section of Reed Road between S. Broadway and S. Gorman Road. This work would qualify for a Phase One Study, however, this portion of the roadway would need to be within the updated classifications in order to qualify. Bradley moved to approve Resolution 23-09, supporting a Functional Classification Revision for Reed Road between S. Broadway and S. Gorman Road, second by Togliatti. Roll call- Ayes; Togliatti, Noffsinger, Bradley, Beach and Mincey. Nays; none. Absent; Greggain. Abstain; none. Motion carried.

Resolution 23-10, a resolution to release previously approved executive session minutes. Mark Heinle, village attorney reviewed existing Executive Session Minutes. Heinle recommended August 11, 2021 Executive Session minutes should be released to the public for viewing. Heinle also recommended the destruction of recordings of the Executive Sessions previous 18 months prior to August 11, 2021 Meeting. Bradley moved to approve Resolution 23-10, releasing certain Closed Session Minutes and allowing them to be available to the public, second by Beach. Roll call- Ayes; Togliatti, Noffsinger, Bradley, Beach and Mincey. Nays; none. Absent; Greggain. Abstain; none. Motion carried.

Mr. Fritz presented the final payment to Municipal Well & Pump for Well #3 Compliance. The final payment for the Municipal Well & Pump is in the amount of $30,051. In order to get the well in compliance with IEPA standards, $46,670 has been allotted. Due to change in scope, once abandonment was the best option, the total cost for the project was $43,571. Services related to the exploratory phase of work on the well was rendered $13,520. Togliatti moved to approve the Final Payment to Municipal Well & Pump regarding Well # 3 totaling $30,051, second by Beach. Roll call- Ayes; Togliatti, Noffsinger, Bradley, Beach and Mincey. Nays; none. Absent; Greggain. Abstain; none. Motion carried.

Mr. Fritz requested the Board approve payment to Prairie State Water Systems in the amount of $24,990 for Prairie Oak Estates well restoration. Mr. Fritz explained the total output of raw water in the Prairie Oaks Estates water well had been decreasing and finally reached a point requiring action in order to provide the volume of water necessary for the subdivision. With the recommendation of Darrell Olson, Public Works Director, it was determined that Prairie State Water Systems, Inc. was able to complete the necessary well rehabilitation work at a price that does not trip the minimum threshold for bidding public projects. Mr. Fritz also explained the well is now producing the volume of water to produce treated water for the subdivision, however, getting the sample for the raw well, prior to treatment to pass Illinois Environmental Protection Agency standards is currently proving problematic. Togliatti moved to approve payment of $24,990 to Prairie Water Systems, Inc. for work completed at the Prairie Oak Estates water well, second by Mincey. Roll call- Ayes; Togliatti, Noffsinger, Bradley, Beach and Mincey. Nays; none. Absent; Greggain. Abstain; none. Motion carried.

Trustee Mincey commended Chamlin Engineering for the completed road work.

Trustee Bradley announced the Monday, July 24, 2023 Finance Meeting at 4 p.m.

Trustee Noffsinger reported she attended the previous Planning & Zoning Board meeting and provided an update for the trustees regarding the future petition involving a shed of which Mr. Smith had commented upon during the discussion of his requested variance. The Planning and Zoning Board had continued its consideration of that petition until the applicant gains necessary recommendations from the Fire Department regarding the fire wall within the structure and feedback regarding drainage on the property. Noffsinger also mentioned to the Board alongside Trustee Bradley and Trustee Beach, they attended the City of Morris Address on June 21, 2023. Noffsinger said it was a great, informative event.

Trustee Togliatti announced the importance of retaining a building permit to avoid future variance request denials in regards to not complying with construction standards.

Clerk Stone reported she would be absent at the July 26, 2023 meeting and Deputy Clerk Linda Sula will be present in replacement.

Village Attorney, Mark Heinle reminded the Board in regards to a resident not holding a building permit before construction is considered a violation and runs the risk of not completing the project correctly. Heinle informed the board in regards to the allusion of a challenge in the Board's decision on an ordinance, the challenger has a narrow time period of when they can challenge a decision.

Matt Halloran from Chamlin Engineer was delighted with the roadwork completion. Halloran mentioned required work on the project including shoulder work.

Village Administrator, Matt Fritz reported he will have more information on Well #7 schedule in the following week. Mr. Fritz also informed the Board of sending out trainings that will be sent out in future weeks for the Board.

At 8:10 p.m. Trustee Bradley moved to enter into Executive Session to discuss personnel matters per ILCS 5 120/2 (c) (1) second by Beach. Roll call- Ayes; Togliatti, Noffsinger, Bradley, Beach and Mincey. Nays; none. Absent; Greggain. Abstain; none. Motion Carried.

Following executive session the regular meeting resumed at 8:40 p.m. Bradley moved to adjourn meeting second by Beach. Roll call- Ayes; Togliatti, Noffsinger, Bradley, Beach and Mincey. Nays; none. Absent; Greggain. Abstain; none. Motion carried and the meeting was adjourned at 8:41 p.m.

https://coalcity-il.gov/wp-content/uploads/2023/07/VB-Meeting-Minutes-Web-07-11-2023-1.pdf