Coal City Public Library District Board of Trustees met Sept. 12.
Here are the minutes provided by the board:
CALL TO ORDER
President Debi Trotter called the regular monthly meeting of the Coal City Public Library District Board of Trustees to order at 6:30 p.m.
ROLL CALL
Communications Coordinator called the roll.
Trustees present:
Carol Crawford Betsy Stahler
Renee McLuckie Debi Trotter
Becky Sipple Dean Vigna
Steve Smith
Others present:
Jolene Franciskovich, Library Director
Leah Bill, Assistant Director
Cindy Starks, Communications Coordinator
CORRECTIONS TO AGENDA
None.
CONSENT AGENDA
1. August 22, 2023 Public Hearing Meeting Minutes
2. August 22, 2023 Regular Board Meeting Minutes
3. Action of Bills
Motion by Renee McLuckie and second by Betsy Stahler that
The Board approve the consent agenda items: (1) August 22, 2023 Public Hearing
Meeting Minutes (2) August 22, 2023 Regular Board Meeting Minutes; and (3) Action of Bills.
Motion carried by roll call vote.
Ayes: McLuckie, Sipple, Smith, Stahler, Vigna, Crawford, and Trotter
CORRESPONDENCE
None.
PUBLIC COMMENT
None.
TREASURER’S REPORT
Treasurer Renee McLuckie presented a written treasurer’s report (attached). The report will be filed for audit.
DIRECTOR’S PROGRESS AND SERVICE REPORT
Library Director Jolene Franciskovich submitted the director’s report, which included the statistics for August (attached). Ms. Franciskovich provided an update on the status of the GE Hitachi tax appeal and the Cooperative Powers Venture Project. The Board had no objection to the staff members continuing to wear jeans on Fridays and Saturdays. The Board had no objection to October fines collected being donated to the Coal City Food Pantry and Help 4 Hope.
STANDING COMMITTEE REPORTS
Budget
Chairman McLuckie reviewed the FY22-23 audit with the Board.
Motion by Renee McLuckie and second by Steve Smith that
The Board approve the FY22-23 audit as presented by Mack & Associates.
Motion carried by roll call vote.
Ayes: Crawford, McLuckie, Sipple, Smith, Stahler, Vigna, and Trotter
Policy
Chairman Crawford discussed proposed changes to the following policies: (1) Personal Property Policy; (2) Personnel Policy excerpt; (3) Photography and Video Policy; and (4) Search Warrant Policy. These policies will be considered for approval at the next regular Board meeting.
NEW BUSINESS
LIMRiCC
The Board reviewed Resolution 23-1 and Resolution 23-2 concerning LIMRiCC.
Motion by Betsy Stahler and second by Renee McLuckie that
The Board adopt Resolution 23-1 Amending the Amended Intergovernmental Agreement Providing for Risk Management and Authorizing Membership in the Library Insurance Management and Risk Control Combination to Allow for Administration Amendments to the Intergovernmental Agreement.
Motion carried by roll call vote.
Ayes: Sipple, Smith, Stahler, Vigna, Crawford, McLuckie, and Trotter
Motion by Steve Smith and second by Renee McLuckie that
The Board adopt Resolution 23-2 Amending the Amended Intergovernmental Agreement Providing for Risk Management and Authorizing Membership in the Library Insurance Management and Risk Control Combination to Allow for Substantive Amendments to the Intergovernmental Agreement.
Motion carried by roll call vote.
Ayes: Smith, Stahler, Vigna, Crawford, McLuckie, Sipple, and Trotter
Meeting Spaces Trial Policy and Application
The Board discussed how the trial period for private use of the meeting spaces has been going so far.
Motion by Dean Vigna and second by Steve Smith that
The Board extend the Meeting Spaces Trial Policy and Application through December 31, 2023.
Motion carried by roll call vote.
Ayes: Stahler, Vigna, Crawford, McLuckie, Sipple, Smith, and Trotter
Open Meetings Act Certification
President Trotter mentioned to the Board members that if they needed a refresher of the Open Meetings Act they were welcome to take the online Open Meetings Act certification.
ANNOUNCEMENTS
October 4 Deadline for Agenda
October 10 Regular monthly meeting of the Coal City Public Library District at 6:30 p.m. in the Irving Street Annex
ADJOURNMENT
Motion by Steve Smith and second by Betsy Stahler that the Board adjourn the meeting.
Motion carried by roll call vote.
Ayes: Vigna, Crawford, McLuckie, Sipple, Smith, Stahler, and Trotter
Meeting was adjourned at 7:17 p.m.
https://www.ccpld.org/minutes/2023/MIN%20September%2012%202023.pdf
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