Grundy Reporter

Coal City Public Library District Board of Trustees met Dec. 12.

Here are the minutes provided by the board:

CALL TO ORDER

President Debi Trotter called the regular monthly meeting of the Coal City Public Library District Board of Trustees to order at 6:30 p.m.

ROLL CALL

Communications Coordinator called the roll.

Trustees present:

Carol Crawford         Steve Smith

Renee McLuckie      Debi Trotter

Becky Sipple            Dean Vigna

Absent:

Betsy Stahler

Others present:

Jolene Franciskovich, Library Director

Leah Bill, Assistant Director

Cindy Starks, Communications Coordinator

CORRECTIONS TO AGENDA

President Trotter added Trustee Open Discussion after Closed Session on the Agenda.

CONSENT AGENDA

1. November 14, 2023 Regular Board Meeting Minutes

2. Action of Bills

3. Circulation Policy

4. Collection Management Policy

5. Meeting Spaces Policy and Meeting Room Application

6. Motor Vehicle Record Evaluation Procedures

Vice President Smith asked to remove the Motor Vehicle Record Evaluation Procedures from the Consent Agenda. President Trotter moved this to the second item under New Business.

Motion by Carol Crawford and second by Steve Smith that

The Board approve the consent agenda items: (1) November 14, 2023 Regular Board Meeting Minutes; (2) Action of Bills; (3) Circulation Policy; (4) Collection

Management Policy; and (5) Meeting Spaces Policy and Meeting Room Application.

Motion carried by roll call vote.

Ayes: Crawford, McLuckie, Sipple, Smith, Vigna, and Trotter

Absent: Stahler

CORRESPONDENCE

The book “First Family” by Cassandra Good was donated in memory of David Wills by the Class of 1965. The book “Cucina Povera” was donated in memory of Leslee Pomatto Nelson and the book “A Damn Near Perfect Game” by Joe Kelly was donated in memory of Gerald Kramer by the Coal City Township High School Class of 1964. Thank you notes were received from Help 4 Hope, The Coal City Food Pantry, and the Coal City Public Library District staff.

PUBLIC COMMENT

None.

TREASURER’S REPORT

Treasurer Renee McLuckie presented a written treasurer’s report (attached). The report will be filed for audit.

DIRECTOR’S PROGRESS AND SERVICE REPORT

Library Director Jolene Franciskovich submitted the director’s report, which included the statistics for November (attached). Jolene shared with the Board of Trustees she attended the EDPA meeting today and the Coal City Public Library District was presented with a 30 year investor award.

NEW BUSINESS

Paid Leave for All Worker’s

The Board of Trustees reviewed the Paid Leave for All Workers proposed language to be added to the Personnel Policy.

Motion by Carol Crawford and second by Steve Smith that

The Board accept the Personnel Policy including the new Paid Leave for All Workers language as revised.

Motion carried by roll call vote.

Ayes: Sipple, Smith, Vigna, Crawford, McLuckie, and Trotter

Absent: Stahler

Motor Vehicle Record Evaluation Procedures

The Board of Trustees discussed the proposed Motor Vehicle Record Evaluation Procedures.

Motion by Steve Smith and second by Becky Sipple that

The Board approve the Motor Vehicle Record Evaluation Procedures.

Motion carried by roll call vote.

Ayes: Smith, Vigna, Crawford, McLuckie, Sipple, and Trotter

Absent: Stahler

Fire Pump Room Renovations

The Board of Trustees discussed the proposed renovations to the fire pump room.

Motion by Steve Smith and second by Renee McLuckie that

The Board hire Chamlin & Associates to oversee the Fire Pump Room necessary upgrades from writing the bid package through to the project’s completion.

Motion carried by roll call vote.

Ayes: Vigna, Crawford, McLuckie, Sipple, Smith, and Trotter

Absent: Stahler

Serving Our Public 4.0: Standards for Illinois Public Libraries

The Board of Trustees reviewed Chapters 5 through 9 for Serving Our Public 4.0: Standards for Illinois Public Libraries. The Board will review chapters 10 through 13 for next month’s meeting.

CLOSED SESSION

Motion by Carol Crawford and second by Steve Smith that

The Board enter into closed session under 5 ILCS 120/2 (21) to discuss semi-annual review of closed session minutes.

Motion carried by roll call vote.

Ayes: Vigna, Crawford, McLuckie, Sipple, Smith, and Trotter

Absent: Stahler

Entered Closed: 7:27 p.m.

Returned to Open: 7:40 p.m.

Semi-Annual Review of Closed Minutes

Motion by Carol Crawford and second by Steve Smith that

The Board open and approve the closed meeting minutes from June 13, 2023 #1   June 13, 2023 #2.

Motion carried by roll call vote.

Ayes: McLuckie, Sipple, Smith, Vigna, Crawford, and Trotter

Absent: Stahler

Motion by Carol Crawford and second by Renee McLuckie that

The Board destroy the audio tapes for closed session minutes from April 12, 2022, May 2, 2022, and May 10, 2022 as they have been approved, opened, and are 18 months old or older.

Motion carried by roll call vote.

Ayes: Crawford, McLuckie, Sipple, Smith, Vigna, and Trotter

Absent: Stahler

Trustee Open Discussion

It was noted that Trustees may want to watch the comments made to Congress by the Harvard University President, University of Pennsylvania President, and MIT President.

ANNOUNCEMENTS

December 23 & 25 Closed for Christmas

December 30 Closed for New Year’s Eve

January 1 Closed for New Year’s Day

January 3 Deadline for Agenda

January 9 Regular monthly meeting of the Coal City Public Library District at 6:30 p.m. in the Irving Street Annex

ADJOURNMENT

Motion by Dean Vigna and second by Becky Sipple that

The Board adjourn the meeting.

Motion carried by roll call vote.

Ayes: Sipple, Smith, Vigna, Crawford, McLuckie, and Trotter

Absent: Stahler

Meeting was adjourned at 7:47 p.m.

https://www.ccpld.org/minutes/2023/MIN%20December%2012%202023.pdf