Grundy Reporter

Grundy County Animal Control/Highway/Transit Committee met Jan. 18.

Here are the minutes provided by the Committee:

I. Call to Order 

Attendee Name	Title	Status	Arrived
Eric Rasmusson	Chair	Present
Harold Vota	Board Member	Present
Doug Boresi	Board Member	Present
Greg Ridenour	Vice Chair	Present
Dan Cheshareck	Board Member	Absent
Joe Schiavone	Board Member	Present
Douglas Ferro	Board Member	Absent
Melissa Lewis	Animal Control Director	Present
Stephanie Janczak	Highway Office Manager	Present
Amanda Olvera	Transit Director	Present
1131	Highway Director	Present
Russ Baker	State's Attorney	Present
Dan Hansen	Highway Civil Engineer	Present
Mary Kucharz	County Administrator	Present
Scott Beros		Present

II. Public Comment 

III. Approval of Minutes 

1. Animal Control/Highway/Transit Committee - Regular Meeting - Dec 21, 2023 4:30 PM

RESULT: APPROVED [UNANIMOUS]  MOVER: Harold Vota, Board Member SECONDER: Greg Ridenour, Vice Chair AYES: Vota, Boresi, Ridenour, Schiavone ABSENT: Cheshareck, Ferro

IV. Animal Control Claims 

1. AC Claims 01-2024

All Claims were signed and approved.

RESULT: APPROVED [UNANIMOUS]  MOVER: Harold Vota, Board Member SECONDER: Doug Boresi, Board Member AYES: Vota, Boresi, Ridenour, Schiavone ABSENT: Cheshareck, Ferro

V. Animal Control Report 

1. AC Reports December 2024

There were no questions regarding the reports as submitted. Melissa gave an update on the current census and case load month to date.

RESULT: ACCEPTED [UNANIMOUS]  MOVER: Greg Ridenour, Vice Chair SECONDER: Joe Schiavone, Board Member AYES: Vota, Boresi, Ridenour, Schiavone ABSENT: Cheshareck, Ferro

VI. Animal Control New Business 

1. AC Painting Bid

Melissa and Mary presented the bid to paint the interior of the Animal Control building. The bid received a favorable vote.

RESULT: APPROVED [UNANIMOUS]  MOVER: Joe Schiavone, Board Member SECONDER: Greg Ridenour, Vice Chair AYES: Vota, Boresi, Ridenour, Schiavone ABSENT: Cheshareck, Ferro

VII. Animal Control Old Business 

VIII. Transit Claims 

1. Transit Claims

Transit claims were signed and approved as presented.

RESULT: APPROVED [UNANIMOUS]  MOVER: Harold Vota, Board Member SECONDER: Joe Schiavone, Board Member AYES: Vota, Boresi, Ridenour, Schiavone ABSENT: Cheshareck, Ferro

IX. Transit Report 

1. Transit Report

Amanda Olvera gave a brief overview of transit's January Report.

RESULT: ACCEPTED [UNANIMOUS]  MOVER: Greg Ridenour, Vice Chair SECONDER: Joe Schiavone, Board Member AYES: Vota, Boresi, Ridenour, Schiavone ABSENT: Cheshareck, Ferro

X. Transit New Business 

XI. Transit Old Business 

XII. Highway Claims 

1. Highway Claims

RESULT: APPROVED [UNANIMOUS]  MOVER: Doug Boresi, Board Member SECONDER: Harold Vota, Board Member AYES: Vota, Boresi, Ridenour, Schiavone ABSENT: Cheshareck, Ferro

XIII. Fuel Usage and Overtime 

1. Fuel Usage Report

Per Eric Gibson, fuel usage is at 14% and at 10% with reimbursement from other departments.

RESULT: INFORMATIONAL ONLY

2. Overtime Report

Per Eric Gibson, overtime is at 51% due to the winter storms.

RESULT: INFORMATIONAL ONLY

3. Expenses Associated with January 12th Snow Storm 

Eric Gibson discussed the storm on January 12th and clean up through January 14th. He went over the cost of overtime and double time labor hours, fuel usage for unleaded and diesel and salt usage. The total cost for the storm was approximately $55,000.

XIV. Highway New Business 

A. Letting Date for County and Township 2024 General Maintenance 

Eric Gibson noted that, with IDOT approval, the target date for the letting for County and Township general maintenance for 2024 will be held on 2/22/24 starting at 10:00am.

B. Resolution for Maintenance Under Illinois Highway Code - 2024 General Maintenance $450,000

1. Resolution for 2024 General Maintenance - $450,000

Eric Gibson asked the committee to approve the Resolution for 2024 General Maintenance in the amount of $450,000 of County Motor Fuel money to go to full board.

RESULT: REFERRED TO COUNTY BOARD [UNANIMOUS] Next: 2/13/2024 6:00 PM  MOVER: Joe Schiavone, Board Member SECONDER: Doug Boresi, Board Member AYES: Vota, Boresi, Ridenour, Schiavone ABSENT: Cheshareck, Ferro

C. Preliminary Engineering Services Agreement for Two Bridge Deck Replacments on Gardner Road - Chamlin & Associates 

1. Preliminary Services Agreement for Gardner Road Bridge Bundle - Chamlin

Eric Gibson went through the issues with the Gardner Road bridges and noted that they have been moved up in the 5 year plan to this fiscal year. He noted that the Preliminary Engineering Services Agreement would be for $115,000 and paid out of local funds. He asked the committee to approve the proposed Agreement with Chamlin to go to full board.

RESULT: REFERRED TO COMMITTEE [UNANIMOUS] Next: 2/13/2024 6:00 PM  MOVER: Joe Schiavone, Board Member SECONDER: Harold Vota, Board Member AYES: Vota, Boresi, Ridenour, Schiavone ABSENT: Cheshareck, Ferro

D. Update - Emergency IGA with Village of Dwight for Usage of Grundy County Snow Plow Truck for 2023-2024 Snow Season 

1. IGA with Village of Dwight for Tandem Use

Eric Gibson noted that due to the Village of Dwight's Public Works building burning down they lost all of their equipment. The Highway department decided to lend them the single axle plow truck to use during the winter season. He wanted to let the committee know that an emergency IGA with the Village of Dwight was signed so that they could use the equipment immediately.

RESULT: INFORMATIONAL ONLY

E. Discuss and Select Date for Highway Committee Road Trip to Evaluate Road and Bridge Projects 

Eric Gibson discussed with the committee the possibility of starting up taking a road trip with all committee members to look at projects that they have approved and that are in the works. He noted that this had been done in the past and he wanted to know if there is interest in continuing this process. The committee seemed interested and wanted to go forward with discussion on how they could make this work with transportation and dates when people are available.

XV. Highway Old Business 

XVI. Budget Reporting

1. FY24 Budget Tracking

Mary Kucharz gave a brief overview of the budgets. She noted that there was nothing unusual to discuss except for the amount of Highway Overtime and Eric Gibson had already gone over this.

RESULT: INFORMATIONAL ONLY

XVII. Executive Session (if needed) 

A. Review Executive Session Minutes 5 ILCS 120/2 (c) (21) 

B. Discuss Pending Litigation 5 ILCS 120/2 (c) (11) 

C. Collective Negotiations 5 ILCS 120/2 (c) (2) 

D. Land Acquisition and Sale/Lease of Property 5 ILCS 120/2 (c) (5) and (6) E. Personnel 5 ILCS 120/2 (c) (1) 

XVIII. Action Taken on Recommendation from Executive Session (if needed) 

XIX. Adjournment 

1. Motion to Adjourn

RESULT: APPROVED [UNANIMOUS]  MOVER: Harold Vota, Board Member SECONDER: Joe Schiavone, Board Member AYES: Vota, Boresi, Ridenour, Schiavone ABSENT: Cheshareck, Ferro

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