Grundy Reporter

Coal City Village Board met March 25.

Here are the minutes provided by the board:

At 7:00 p.m. on Monday, March 25, 2024, Mayor Dave Spesia called to order the meeting of the Coal City Village Board in the boardroom at Village Hall. Roll call- Trustees Dave Togliatti, Dan Greggain, Pamela Noffsinger, Tim Bradley, Sarah Beach, and Bill Mincey. Also in attendance were Mark Heinle, village attorney, Ryan Hansen from Chamlin Engineering, Sergeant Michael Imhoff and Matt Fritz, village administrator.

All present recited the Pledge of Allegiance.

The regular meeting minutes of March 13, 2024, was presented. Bradley moved to approve the minutes as written, second by Mincey. Roll call- Ayes; Togliatti, Greggain, Noffsinger, Bradley, Beach and Mincey. Nays; none. Absent; none. Motion carried. The budget meeting minutes of March 13, 2024, March 18, 2024, and March 21, 2024, was presented. Togliatti moved to approve the minutes as written, second by Beach. Roll call- Ayes; Togliatti, Greggain, Noffsinger, Bradley, Beach and Mincey. Nays; none. Absent; none. Motion carried.

The warrant list was presented. Bradley moved to approve the minutes as written, second by Beach. Roll call-Ayes; Togliatti, Greggain, Noffsinger, Bradley, Beach and Mincey. Nays; none. Absent; none. Motion carried.

There was no public comment at this meeting.

Sergeant Michael Imhoff commending Officer Connor Goron regarding a dispatched call on January 7, 2024, regarding a domestic disturbance where Officer Goron apprehended the suspect. Officer Goron was honored with the Department Accommodation Driven Award. Officer Goron thanked the Police Department for the honor and stated every officer in the department would have demonstrated the same actions. Officer Goron thanked his fellow officers for their ongoing support.

Cherie Sieger, President of General Federation of Women's Clubs (GFWC), Coal City Junior Woman's Club requested approval for the use of Campbell Memorial Park for two events. Mrs. Sieger asked for permission to place pinwheels in Campbell Memorial Park for the month of April as Child Abuse Prevention Awareness month. The pinwheels would be placed April 5, 2024, at 5 p.m. and would be removed April 30, 2024. The second request is for the First Annual Spring Market to be held on May 5, 2024, from 12p.m.- 4p.m. This event would be like the Kriskindle Market that was hosted last November. Vendors and entertainment would be positioned at the park during the event. Mayor Spesia expressed that both events sound beneficial to the community and the Village would show their support, then read and signed the provided Proclamation to support April as Child Abuse Prevention Awareness month. Bradley moved to approve the events for the use of Campbell Memorial Park, second by Togliatti, Roll call-Ayes; Togliatti, Greggain, Noffsinger, Bradley, Beach and Mincey. Nays; none. Abstain; none. Absent; none. Motion carried.

Ordinance 24-07, granting a map amendment at 833, 835 & 837 E. First Street. Craig Vanduyne is requesting to acquire a rear portion of Lot 1 of the O'Reilly's commercial lot that is not going to be used in the future. Mr. Vanduyne would like to consolidate this land with his current land to develop a 3-unit multifamily dwelling. Mr. Fritz explained Mr. Vanduyne's requests were split by the Zoning Board of Appeals (ZBA) into two motions, first is the map amendment and the second is necessary variances. The map amendment was favorably recommended by a vote of 4-3, however the necessary variances were denied at the ZBA meeting held on January 15, 2024. Mr. Vanduyne has submitted another request for the necessary variances to be approved. Mr. Fritz explained the opposing views of the ZBA to include the property should be left for future commercial use and design considerations focused on the setbacks, garages and driveways. Greggain moved to adopt Ordinance 24- 07, granting a map amendment at 833, 835 & 837 E. First Street, second by Togliatti. Roll call-Ayes; Togliatti, Greggain, Noffsinger, Bradley, Beach and Mincey. Nays; none. Abstain; none. Absent; none. Motion carried.

Ordinance 24-08, granting variances to the Village Code to allow construction of a 3-unit multi-family dwelling unit at 833, 835 and 837 E. First Street. Mr. Fritz explained this ordinance follows the previous approved map amendment for Craig Vanduyne request to acquire Lot 1 of the O' Reilly's commercial land. Mr. Vanduyne's previous variance request was denied at the January 24, 2024, Regular Board meeting due to the recommendation of the Zoning Board of Appeals. Mr. Vanduyne has re-applied with updates regarding his variances which include providing three dwelling units exceeding the minimum requirement, reducing the permeability coverage issue, regarding the 35% lot coverage requirement. However, the ZBA voted 5-2 on their consideration and recommended the variances be denied. Mr. Vanduyne explained he is willing to amend his construction plan to accommodate concrete driveways. Trustee Noffsinger stated she believed approving this variance would be a benefit for the Village. Chairwoman of ZBA, Maria Lewis stated Mr. Vanduyne has been active with working with the Village and making improvements to his request and believes this development would be good for the neighborhood. Greggain moved to adopt Ordinance 24-08, granting variances to Village Code to allow the construction of a 3-unit multi-family dwelling unit at 833, 835 and 837 E. First Street, second by Togliatti. Roll call-Ayes; Togliatti, Greggain, Noffsinger, Bradley, Beach and Mincey. Nays; none. Abstain; none. Absent; none. Motion carried.

Ordinance 24-09, abating the Levy Year 2023 Tax previously recorded for the debt related to the Sanitary Modernization Project Bonds. Mr. Fritz explained the most recent debt issuance for the Sanitary Modernization Project should have been abated previously. After inspection of proposed rates from Grundy and Will counties there was a difference between proposed and adopted levies. A tax abatement was drafted that would abate this portion that would support the collection efforts of the increased sanitary surcharge of $5 per month. Mr. Fritz explained he would like this completed by December. Bradley moved to adopt Ordinance 24-09, abating the Levy Year 2023 Tax previously recorded for the debt related to the Sanitary Modernization Project Bonds, second by Greggain. Roll call-Ayes; Trustee Togliatti, Greggain, Noffsinger, Bradley, Beach and Mincey. Nays; none. Abstain; none. Absent; none. Motion carried.

Mr. Fritz presented the preliminary reading of the proposed Annual Municipal Budget for the Fiscal Year 2024/2025 that will be in Ordinance 24-10 placed on file for adoption at the Regular Board meeting on April 24, 2024. Mayor Spesia thanked the Board and Village employees for all their hard work in the preparation of the budget. Bradley moved to set the FY25 Budget Ordinance for adoption at the April 24, 2024, Regular meeting, second by Beach. Roll call- Togliatti, Greggain, Noffsinger, Bradley, Beach and Mincey. Nays; none. Abstain; none. Absent; none. Motion carried.

Mr. Fritz explained to the Board that the Village has previously purchased salt with Grundy County and other entities then provided one total for all the governmental entities. The State of Illinois has requested to stop indirect purchases and have services provided by Illinois Central Management Services (ICMS) directly with no unit charge change. Darell Olson is expecting to purchase 400 tons of salt for this upcoming year. Greggain moved to authorize the Public Works Director to enter into a joint purchasing agreement with ICMS for the acquisition of its annual rock salt supply, second by Togliatti. Roll call-Ayes; Togliatti, Greggain, Noffsinger, Bradley, Beach and Mincey. Nays; none. Abstain; none. Absent; none. Motion carried.

Mr. Fritz explained to the Board there was an environmental study conducted after the purchases of the properties located at 425 and 435 S. Broadway to ensure the correct demolition measures could properly take place. Mr. Fritz explained the report was sent to bidders for demolition which included J.K Trotter Enterprises, Troutman Excavating, and Stott Contracting. J.K Trotter Enterprises replied with the lowest bid in the amount of $49,670.56. Bradley moved to select J.K Trotter Enterprises to complete the demolition of 425 & 435 S. Broadway for a cost of $49,670.56, second by Greggain. Roll call- Ayes; Togliatti, Greggain, Noffsinger, Bradley, Beach and Mincey. Nays; none. Abstain; none. Absent; none. Motion carried.

Ryan Hansen from Chamlin Engineering explained that most of the existing and delivery piping has been replaced for the Sanitary Modernization Project however, the digestor influent piping needs to be replaced. Island City Piping has been selected to complete the replacement piping by Public Works due to their experience and current availability. The proposal cost provided by Island City Piping for replacement piping is a lump sum of $28,000. Greggain moved to authorize utilization of Island City Piping to complete the digester influent piping lines at the cost of $28,000, second Togliatti. Roll call- Ayes; Togliatti, Greggain, Noffsinger, Bradley, Beach and Mincey. Nays; none. Abstain; none. Absent; none. Motion carried.

Ryan Hansen from Chamlin engineering explained Pay Request #1, Carbon, Elm & Spring main replacement completed by Brandt Excavating. Chamlin & Associates has inspected and reviewed the work in which all has been competed within Village standards and contract requirements. Chamlin & Associates recommends a payment in the amount of $107, 889.26 to be made to Brandt Excavating for work completed on Carbon, Elm & Spring main replacement. Beach moved to authorize payment of Pay Request #1 for Brandt Excavating for Carbon, Elm & Spring main replacement in the amount of $107, 889.26, second by Togliatti. Roll call- Ayes; Togliatti, Greggain, Noffsinger, Bradley, Beach and Mincey. Nays; none. Abstain; none. Absent; none. Motion carried.

Mayor Dave Spesia reported he attended Economic Development with Jason Bunting on March 15, 2024. During the event topics that were discussed were local control for development, potential of engineering for south of town, and labor challenges. Jason Bunting did request additional help if the Board is interested.

Trustee Mincey reported a preliminary meeting was held concerning a preliminary list of street repairs with Chamlin Engineering.

Trustee Beach reported that Fall Fest will be held September 13 & 14, 2024. Bands have been selected and booked.

Trustee Bradley thanked everyone who attended the budget meetings. Bradley commended Maria Lewis, Chairwoman of Zoning Boards of Appeals for all her hard work. Lastly, Bradley congratulated Officer Goron on his accomplishment.

Trustee Togliatti asked questions regarding power sources south of town. Mr. Fritz explained multiple alternatives that ultimately would not be cost effective which included running power now and being reimbursed later.

Mark Heinle, village attorney explained to the Board that the abatement from Ordinance 23-09 needs to be signed and delivered to the courthouse. Mr. Heinle also reported he reviewed executive minutes and they will be on the next agenda.

Ryan Hasen from Chamlin Engineering reported he sent over a list of projects that are occurring.

Sergeant Imhoff explained that Chief Harseim applied for a grant for airbag technology for the department called Bolo which is a non-lethal weapon option. The total grant amount the department will receive is $3,905, which will purchase two units and extra cartridges. Officer Kyle Brennan is doing well at the academy with a graduation date of April 25, 2024. Officer McKim's first solo shift is April 15, 2024. Two Officers will be going through testing for eligibility of future service. Sergeant Imhoff went over questions regarding bolo device.

Matt Fritz, village administrator reported the two meetings with Surf have been positive and cleared out concerns with the franchise agreement. Mr. Fritz explained at the next meeting we will go over expenditures that may go over the budget. Lastly, Mr. Fritz reminded the Board the next meeting will be held on Monday, April 8, 2024.

Bradley moved to adjourn meeting at 7:56 p.m., second by Beach. Roll call- Ayes; Togliatti, Greggain, Noffsinger, Bradley, Beach and Mincey. Nays; none. Abstain; none. Absent; none. Motion carried.

https://coalcity-il.gov/wp-content/uploads/2024/03/VB-Meeting-Minutes-03-25-2024-Web.pdf