Grundy Reporter

Coal City Community Unit School District #1 Board of Education met July 1.

Here are the minutes provided by the board:

CALL TO ORDER

President Miller called the regular meeting to order at 6:00 p.m. with the board members answering roll call present: Mary Gill, Shawn Hamilton, Quint Harmon, Cindy Klein, Steve Rogers, and Ken Miller. Also in attendance were Superintendent Christopher Spencer, CSBO Jason Smith, Director of Curriculum and Instruction Jennifer Kenney, Director of Special Population Luke Krippel, Board Secretary LaWanda Gagliardo, and Community Relations Specialist Ann Gill. Board member Dan Engelhardt was absent.

PLEDGE OF ALLEGIANCE

President Miller led the Board and others present in reciting the Pledge of Allegiance.

NOTICES AND COMMUNICATIONS

1. Introduction/acknowledgement of guests. – none.

COMMUNICATIONS FROM THE FLOOR

1. In regard to agenda items – none.

2. In general (Limited to 5 minutes per person.) – none

APPROVAL OF CONSENT AGENDA

President Miller asked if there were any items that the Board would like to remove from the consent agenda. Hearing none, President Miller asked for a motion to approve the consent agenda.

Mr. Harmon moved and Mr. Rogers seconded to approve the consent agenda including:

MINUTES CLOSED

June 5, 2024 - Regular Meeting

SESSION MINUTES

None.

FINANCIAL REPORTS

Activity Fund Reports – May 2024

Treasurer’s Report – May 2024

Monthly Manual Check Report – June 2024

Payroll Report – June 2024

Accounts Payable Report – July 2024

PERSONNEL

District Mentors

Mentor 7/1/24 Amanda Malsky (Manager)

Mentor 7/1/24 Jim Looper

Mentor 7/1/24 MaryKay Sthay

Mentor 7/1/24 Brad Schmitt

Mentor 7/1/24 Mark Fiske

Mentor 7/1/24 Sharon Swink

Mentor 7/1/24 Valerie Clark

Mentor 7/1/24 Andrea Roseland

Mentor 7/1/24 Jean Krippel

Mentor 7/1/24 Aimee Wren

Mentor 7/1/24 Angie Phillips

Mentor 7/1/24 Jennifer Swanson

Job Descriptions

Cook

Food Preparer

Food Server

Roll Call.

Ayes: Quint Harmon, Steve Rogers, Mary Gill, Shawn Hamilton, Cindy Klein, Ken Miller

Nays:

Absent: Dan Engelhardt

Motion: Carried.

ADMINISTRATORS' REPORTS

A. SPECIAL POPULATIONS REPORT

Director Krippel reported:

Extended School Year:

The district recently completed the extended school year (ESY) session for special education students who qualify based on their IEP’s. This year, the district served 45 students with special needs during the month of June. Thank you to all the teachers and paraprofessionals who helped make this a successful ESY program!

Vacancies:

Anticipated Paraprofessionals: 24-25 School Year

.5 FTE ASL Interpreter

B. CURRICULUM REPORT

Director Kenney reported:

Department News:

The teachers from various departments and grade levels have been doing summer curriculum work. We have had 64 teachers come to work in the first few days. It has been a busy, productive month of work. Many new student growth assessments were created and approved. We also revised several curricula for various courses/grade levels. We will be wrapping up summer work on June 27th.

Jim Looper (Science Department) and Sarah Veronda (Specialized Services) will be our new department leaders. They were able to see the student growth approval process and get acquainted with the expectations of department leaders during summer work.

Standardized Testing/Accountability:

Preliminary results from the IAR and PSAT/SAT testing have been received. We are working on analysis, clean-up, and breakdowns. We will receive ISA (science assessment) in July.

Summative designations and comparison data will not be available until we return to school in the fall.

Next year, we will administer the ACT instead of the SAT. As a result, 11th graders will no longer be required to take the ISA. The Science portion of the ACT will satisfy the state’s accountability requirements.

Upcoming Work:

There is still much work to be done in my office. We will focus on state-required mandates for teacher training, setting up professional development for the upcoming school year, and implementing a new assessment software program. More details will follow in the upcoming months.

C. SUPERINTENDENT’S REPORT

Mr. Spencer reported:

1. At the April 3, 2024, Board meeting, the Board authorized the Superintendent to employ personnel as needed due to current candidate shortage. This authority will sunset on July 2, 2024. The following will be employed for the 2024 – 2025 school year, pending satisfactory completion of all state requirements:

Certified Staff:

• Justin Kinder – Special Ed Self-Contained Teacher at the Early Childhood Center for the 24 – 25 school year. (Enclosure)

DATES TO REMEMBER

July 4 – Independence Day/Office Closed

July 11 – Walk-in Registration @ Unit Office @ 7:30am – 10:30am

July 16 – Walk-in Registration @ Unit Office @ 4:30pm – 6:30pm

July 31 – Board Study Session of the Whole Meeting @ 6:00 pm

D. GRUNDY AREA VOCATIONAL CENTER REPORT

Mr. Engelhardt reported:

1. Approved the Minutes of the May 23, 2024, Board of Control Meeting.

2. Approved the bills, payroll, and financial reports.

3. Assistant Director Gierke provided the Board of Control with an update on the 23 - 24 Dual Credit program totals.

4. Assistant Director Gierke informed the Board of new staff training in July and the dates of the Teacher Institute days.

5. Assistant Director Gierke went through the 23 -24 Student Services report.

6. Assistant Director Gierke went through proposed programming for Entrepreneurship II.

7. Director Copes updated the Board of Control on the July and August calendar.

8. Director Copes provided the Board of Control with an update on Project Houser #27.

9. Director Copes presented the tentative budget for FY25.

10. Director Copes updated the Board on the JJC Westward Expansion.

11. Approved the FY 25 tentative budget.

12. Approved the FY25 Budget Hearing date for August 22, 2024, at 5:15 p.m.

13. Approved Madison McDaniel as a full-time substitute teacher.

14. Approved Kayla Einhaus as a Health Occupations Clinical Assistant.

15. Approved and authorized the Director to offer teacher and/or support staff contracts for positions that are or could become available.

16. Approved allowing the GAVC office to make summer payments.

17. Approved the GAVC e-learning plan as presented.

E. ATHLETIC DIRECTOR REPORT

Athletic Director Boresi reported:

Calendar of Events:

July 15-19 Youth Football Camp

July 15-19 Youth Cheer Camp

July 15-19 Youth Softball Camp

July 22-26 Youth Soccer Camp

July 22-26 Youth Baseball Camp

Aug. 12 CCHS Fall Sport Begin - Football, Golf, Volleyball, Girls Tennis, Boys Soccer

Youth Summer Camps:

Youth summer camps have been in full swing since the week of June 3rd. The camps have been well attended:

Youth Girls Basketball Camp - Grades 4-8 59

Youth Boys Basketball Camp - Grades 5-8 56

Youth Tennis Camp - Grades K-7 73

Youth Wrestling Camp - Grades 1-5 36

Youth Volleyball Camp - Grades 4-8 105

*On June 18 Morris Hospital provided Athletic Physicals at a cost of $25. 47 students took advantage of this opportunity.

COMMUNICATIONS FROM THE FLOOR

1. In regard to agenda items – none.

2. In general (Limited to 5 minutes per person.) – none.

OLD BUSINESS

A. DISCUSSION ON FACILTIES IMPROVEMENT PLAN

Superintendent Christopher Spencer updated the Board on the Facilities Improvement Plan progress. The football field was getting the logo sewn into the turf, and the work is right on schedule. The light fixtures were completed, and on July 27th the resurfacing for the track will start. Mr. Spencer is going through the ordinance process with the Village regarding new outdoor scoreboard. The first meeting with vendors regarding advertising on the scoreboard has taken place, four spots in the top tier have been taken and many more on the lower tier were also taken. The plumbing fixtures were installed at the middle school concession stand and is slated to be completed on time. The district is still waiting on the utilities to be removed at the old unit office. The new asphalt on the tennis courts should be completed soon. The bleachers in the auxiliary gym were removed and will be installed in August, and in about two weeks the work will start on the softball and baseball fields. Mr. Spencer will continue to update the Board on the progress of district facilities.

B. DISCUSSION ON FY25 STAFFING UPDATE

Superintendent Christopher Spencer provided the Board with an update on staffing for FY25. Currently all certified staff positions are filled. The Board thanked the administration for all the work that has been done to get the district in this position.

NEW BUSINESS

A. FIRST READING ON REVISED DISTRICT POLICIES

The following District Policies were revised and submitted for review. Mr. Spencer will meet with the Board Policy Committee to discuss them further.

2:70 Vacancies

2:70-Eon the School Board – Filling Vacancies

2:70-E Checklist for Filling Board Vacancies by Appointment

2:125 Board Member Compensation; Expenses

2:125-E1 Board Member Expense Reimbursement Form

2:125-E2 Board Member Estimated Expense Approval Form

2:160 Board Attorney

2:160-E Checklist for Selecting a Board Attorney

2:250-AP2 Protocols for Record Preservation and Development of Retention Schedules

4:15 Identity Protection

4:15-AP1 Protecting the Privacy of Social Security Numbers

4:15-AP2 Treatment of Personally Identifiable Information Under Grant Awards

4:40 Incurring Debt

4:40-AP Preparing and Updating Disclosures

4:70 Resource Conservation

4:70-AP Resource Conversation

4:80 Accounting and Audits

4:80-AP3 Inventory Management for Federal and State Awards

4:140 Waiver of Student Fees

4:140-AP2 Fines, Fees and Charges – Waiver of Student Fees

5:20-E Resolution to Prohibit Sexual Harassment

5:30-AP4 Fingerprint-Based Criminal History Record Information Security

5:35-AP2 Employee Records Required by the Fair Labor Standards Act

5:35-AP3 Compensable Work Time for Non-Exempt Employees Under the FLSA

5:35-AP4 Fair Labor Standards Act 12 Step Compliance Checklist

5:35-E Volunteer Agreement Executed by a Non-Exempt Employee

5:120-E Code of Ethics for Illinois Educators

5:130 Responsibilities Concerning Internal Information

5:180 Temporary Illness of Temporary Incapacity

5:200 Terms and Conditions of Employment and Dismissal

5:250-AP School Visitations Leave

5:285 Drug and Alcohol Testing for School Bus and Commercial Vehicle Drivers

5:310 Compensatory Time-Off

5:310-E Agreement to Receive Compensatory Time-Off

6:110 Programs for Students At Risk of Academic Failure and/or Dropping Out of School and Graduation Incentives Program

6:120-AP1, E2 Special Education Required Notice and Consent Forms

6:120-AP2 Access to Classrooms and Personnel

6:120-AP2, E1 Request to Access Classrooms(s) or Personnel for Special Education Evaluation and/or Observations Purposes

6:140 Education of Homeless Children

6:140-AP Education of Homeless Children

6:150 Home and Hospital Instruction

6:170-AP2, E1 District Annual Report Card Required by Every Student Succeeds Acts (ESSA)

6:230 Library Media Program

6:230-AP Responding to Complaints About Library Media Resource

6:280-AP Evaluating and Reporting Student Achievement

6:300-E1 Application for Diploma for a Service member Killed in Action or for Veterans of WWII, the Korean Conflict, or the Vietnam Conflict

7:40-AP Placement of Nonpublic School Students Transferring Into the District

7:170 Vandalism

7:240-AP2 Extracurricular Drug and Alcohol Testing Program

7:250-AP1 Measures to Control the Spread of Head Lice at School

7:270-E2 School Medication Authorization Form- Medical Cannabis

7:280-AP Managing Students with Communicable or Infectious Diseases

7:280-E2 Reporting and Exclusion Requirements for Common Communicable Diseases

8:250-AP Advertising and Distributing Materials in School Provided by Non-School Related Entities

8:95-E1 Letter Notifying Parents/Guardians of School Visitation Rights

B. DISCUSSION/ACTION ON THE 2024 – 2025 TENTATIVE OPERATIONG BUDGET

The tentative budget represents the compilation of an effort that annually begins the preceding fall. Numerous groups, as well as individuals, provided input on this final product.

The district is legally required to have its Tentative Operating Budget on display for public inspection for a period of not less than thirty (30) days. Interested individuals may inspect the formal document in the District Administration Office at 550 S Carbon Hill Road, between Monday, July 8, 2024, and Wednesday, September 4, 2024. The legal notice, when published, meets the legal requirements of the State of Illinois.

Mrs. Klein moved and Mr. Harmon seconded to approve the 2024 - 2025 Tentative Budget as presented and to approve the legal notice for public hearing that said budget is available for public inspection for no less than thirty (30) days at the District Administration Office from July 8, 2024, until the Public Hearing at 6:00 p.m. on Wednesday, September 4, 2024.

Roll Call.

Ayes: Cindy Klein, Quint Harmon, Mary Gill, Shawn Hamilton, Steve Rogers, Ken Miller

Nays:

Absent: Dan Engelhardt

Motion: Carried.

C. DISCUSSION/ACTION ON APPOINTMENT OF THE TITLE IX AND NON DISCRIMINATION COORDINATOR AND SEX EQUITY HEARING OFFICER

The Board took annual action to formally appoint CSBO Jason Smith as the Title IX and Non Discrimination Coordinator and Sex Equity Hearing Officer.

Mr. Hamilton moved and Mrs. Klein seconded to approve the appointment of CSBO Jason Smith as the Title IX and Non-Discrimination Coordinator and Sex Equity Hearing Officer for the 2024-2025 school year.

Roll Call.

Ayes: Shawn Hamilton, Cindy Klein, Mary Gill, Quint Harmon, Steve Rogers, Ken Miller

Nays:

Absent: Dan Engelhardt

Motion: Carried.

D. DISCUSSION/ACTION ON APPOINTMENT OF LIAISON OF STUDENT RECORDS FOR THE DEPARTMENT OF CHILDREN AND FAMILY SERVICES

The Board took annual action to formally appoint a liaison to facilitate enrollment and transfer records of students in the legal custody of the Department of Children and Family Services. The Board appointed Mr. Krippel

Mr. Hamilton moved and Mr. Harmon seconded to approve the appointment of Director of Special Populations Luke Krippel as the liaison for student records for the Department of Children and Family Services for the 24 – 25 school year.

Roll Call.

Ayes: Shawn Hamilton, Quint Harmon, Mary Gill, Cindy Klein, Steve Rogers, Ken Miller

Nays:

Absent: Dan Engelhardt

Motion: Carried.

E. DISCUSSION/ACTION ON THE PURCHASE OF COPY PAPER FOR THE DISTRICT

CSBO Jason Smith discussed the purchase of copy paper for the district from Garvey’s Office Products in the amount of $27,139.80. This is an annual purchase but given the amount the administration wanted Board approval.

Mr. Hamilton moved and Mr. Rogers seconded to approve the purchase of copy paper for the district from Garvey’s Office Products in the amount of $27,139.80.

Roll Call.

Ayes: Shawn Hamilton, Steve Rogers, Mary Gill, Quint Harmon, Cindy Klein, Ken Miller

Nays:

Absent: Dan Engelhardt

Motion: Carried.

F. DISCUSSION/ACTION ON THE PROPOSAL FROM WEATHERPROOFING TECHNOLOGIES, LLC

CSBO Jason Smith discussed the proposal from Weatherproofing Technologies, LLC to perform a moisture survey on the roof of the middle school in the amount of $14,760. To ascertain the middle school roofing project, the architects recommended this moisture survey, which will ultimately reduce the cost.

Mr. Hamilton moved and Mrs. Gill seconded to approve the proposal from Weatherproofing Technologies, LLC in the amount of $14,760.

Roll Call.

Ayes: Shawn Hamilton, Mary Gill, Quint Harmon, Cindy Klein, Steve Rogers, Ken Miller

Nays:

Absent: Dan Engelhardt

Motion:

G. DISCUSSION/ACTION ON BOARD RESOLUTION OF RECOMMENDATIONS FROM THE BUDGET EFFICIENCY COMMITTEE FROM 2021

Superintendent Christopher Spencer discussed rescinding the Resolution of Recommendations from the Budget Efficiency Committee from 2021 and adopt a new Resolution of Recommendations from the Budget Efficiency Committee. The Resolution from 2021 was created due to the uncertainty of the Dresden station at that time. The new Resolution of Recommendations from the Budget Efficiency Committee are recommendations based on the district’s current financial status.

Mr. Harmon moved and Mr. Hamilton seconded to approve rescinding the 2021 Resolution of Recommendations from the Budget Efficiency Committee, and to adopt the new Resolution of Recommendations from the Budget Efficiency Committee, and to waive the reading of the Resolution.

Roll Call.

Ayes: Quint Harmon, Shawn Hamilton, Mary Gill, Cindy Klein, Steve Rogers, Ken Miller

Nays:

Absent: Dan Engelhardt

Motion: Carried.

H. DISCUSSION/ACTION ON BOARD RESOLUTION SUPPORTING DRESDEN CLEAN ENERGY CENTER LICENSE RENEWAL

Superintendent Christopher Spencer discussed the Board Resolution Supporting Dresden Clean Energy Center License Renewal.

Mrs. Klein moved and Mrs. Gill seconded to approve the Resolution Supporting Dresden Clean Energy Center License Renewal, and to waive the reading of the resolution.

Roll Call.

Ayes: Cindy Klein, Mary Gill, Shawn Hamilton, Quint Harmon, Steve Rogers, Ken Miller

Nays:

Absent: Dan Engelhardt

Motion: Carried.

OPEN FOR ITEMS NOT KNOWN AT AGENDA PREPARATION TIME

COMMUNICATIONS FROM THE FLOOR

1. In regard to agenda items – none.

2. In general (Limited to 5 minutes per person.) – none.

BOARD STUDY SESSION OF THE WHOLE DATE:

JULY 31, 2024 @ 6:00 P.M. In Coal City CUSD #1 Administrative Center Boardroom

NEXT REGULAR MEETING DATE:

AUGUST 7, 2024 @ 6:00 P.M. In Coal City CUSD #1 Administrative Center Boardroom

ADJOURNMENT

Mr. Hamilton moved and Mr. Harmon seconded to adjourn the meeting at 6:22 p.m. President Miller asked if there was any opposition to the motion, hearing none considers the motion approved.

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