Grundy Reporter

Coal City Public Library District Board of Trustees met Sept. 10.

Here are the minutes provided by the board:

CALL TO ORDER

President Debi Trotter called the regular monthly meeting of the Coal City Public Library District Board of Trustees to order at 6:30 p.m.

ROLL CALL

Communications Coordinator called the roll.

Trustees present:

Carol Crawford        Betsy Stahler

Renee McLuckie     Debi Trotter

Becky Sipple           Dean Vigna

Trustees absent:

Steve Smith

Others present:

Jolene Franciskovich, Library Director

Leah Bill, Assistant Director

Cindy Starks, Communications Coordinator

Lauri Pope, Mack & Associates

CORRECTIONS TO AGENDA

President Trotter moved the FY23-24 Audit with Lauri Pope up on the agenda to before Correspondence. President Trotter also indicated that Mike Perry with Chamlin & Associates would not be able to attend the meeting and therefore Jolene Franciskovich will give an update on the fire pump room bid project and it will be an information item instead of an action item. CONSENT AGENDA

1. August 20, 2024 Public Hearing Minutes

2. August 20, 2024 Regular Board Meeting Minutes

3. Action of Bills

Motion by Renee McLuckie and second by Betsy Stahler that

The Board approve the consent agenda items: (1) August 20, 2024 Public Hearing Minutes; (2) August 20, 2024 Regular Board Meeting Minutes; and (2) Action of Bills. Motion carried by roll call vote.

Ayes: McLuckie, Sipple, Stahler, Vigna, Crawford, and Trotter

Absent: Smith

FY23-24 Audit

Lauri Pope an auditor with Mack & Associates reviewed with the Board of Trustees a detailed summary of the FY23-24 audit performed. Lauri reported that the audit was clean. CORRESPONDENCE

None.

PUBLIC COMMENT

None.

TREASURER’S REPORT

Treasurer Renee McLuckie presented a written treasurer’s report (attached). The report will be filed for audit.

DIRECTOR’S PROGRESS AND SERVICE REPORT

Library Director Jolene Franciskovich submitted the director’s report, which included the statistics for August (attached). The Board of Trustees had no objection to donating the October fines collected to the Coal City Food Pantry.

STANDING COMMITTEE REPORTS

Budget

Chairman McLuckie discussed the movement of working cash fund monies into a separate IL Funds account to earn better interest.

Policy

Chairman Crawford reviewed the suggested changes to the following policies: (1) Credit Card Policy; (2) Investment Policy; and (3) Computer and Internet Policy. These policies will be considered for approval at the next regular Board meeting.

Building and Grounds

Chairman Vigna gave an update to the Board of Trustees on the kitchen remodel. NEW BUSINESS

Fire Pump Room Bid Project

Library Director Franciskovich gave an update on the fire pump remodel. The bid package should be ready for review by the library attorney by September 16. Upon his review and approval we should be able to set a bid date at the next regular Board meeting.

Library Director Franciskovich also discussed some issues that have occurred with the current fire pump that have required Automatic Sprinkler to work on.

Closed Session

Motion by Renee McLuckie and second by Carol Crawford that

The Board enter into closed session under ILCS 120/2 (1) to discuss an employment matter.

Motion carried by roll call vote.

Ayes: Stahler, Vigna, Crawford, McLuckie, Sipple, and Trotter

Absent: Smith

Entered Closed: 7:13 p.m.

Returned to Open: 7:28 p.m.

No action was taken.

Trustee Open Discussion

The Trustees discussed recent articles on library trends.

ANNOUNCEMENTS

October 2 Trustee agenda deadline

October 8 Regular monthly meeting of the Coal City Public Library District at 6:30 p.m. in the Irving Street Annex

ADJOURNMENT

Motion by Becky Sipple and second by Dean Vigna that

The Board adjourn the meeting.

Motion carried by roll call vote.

Ayes: Sipple, Stahler, Vigna, Crawford, McLuckie, and Trotter

Absent: Smith

Meeting was adjourned at 7:35 p.m.

https://www.ccpld.org/minutes/2024/MIN%20September%2010%202024.pdf