Grundy Reporter

Coal City Village Board of Trustees met Oct. 23.

Here are the minutes provided by the board:

At 7:01p.m. on Wednesday, October 23, 2024, Mayor Dave Spesia called to order the meeting of the Coal City Village Board in the boardroom at Village Hall. Roll call- Dave Togliatti, Dan Greggain, Pam Noffsinger, Tim Bradley, and CJ Lauterbur. Also in attendance were Mark Heinle, village attorney, Matt Halloran from Chamlin Engineer, Police Chief Chris Harseim, and Matt Fritz, village administrator.

All present recited the Pledge of Allegiance.

The regular meeting minutes October 9, 2024, was presented. Mayor Spesia noticed a minor change. Bradley moved to approve the minutes as written, second by Lauterbur. Roll call- Ayes; Togliatti, Greggain, Noffsinger, Bradley, and Lauterbur. Nays; none. Absent; Mincey. Motion carried.

The warrant list was presented. Bradley moved to approve the warrant list as written, second by Lauterbur. Roll Call- Ayes; Togliatti, Greggain, Noffsinger, Bradley, and Lauterbur. Nays: none. Absent; Mincey. Motion carried.

There was no public comment during the meeting.

Ordinance 24-24, granting a conditional use at 155 E. Division to R&M Diesel Services. Mr. Fritz explained the owner of R&M Diesel Services, Alex Taylor, was present at the meeting and Mr. Taylor is requesting conditional use within the C4 zoning of the property. Mr. Taylor explained he is using the back half of the property to repair diesel engines. This was presented at the previous Planning & Zoning Board meeting where it was approved and recommended for adoption. Mr. Taylor gave a brief business history and explained he is not currently a Coal City resident but chose to start his residential business journey in Coal City, where it will remain in the future. Trustee Bradley asked Mr. Taylor if there would be in-building repairs for semi-trucks, where it could result in semi-truck parking. Mr. Taylor explained there would be no semi-truck repairs in the shop, they offer a to-go service to repair semi-trucks. Bradley moved to adopt Ordinance 24-24, granting conditional use for the Diesel Repair Shop at 155 E. Division, second by Lauterbur. Roll Call- Ayes; Togliatti, Greggain, Noffsinger, Bradley, and Lauterbur. Nays: none. Absent; Mincey. Motion carried.

Resolution 24-10, entering the amended Pickleball Recreational Programming Agreement regarding the creation and utilization of North Park Pickleball courts. Mr. Fritz explained the language in the existing Tennis Court Conversion Agreement with Coal City Tennis Association needed to be revised. In the agreement, it states the organization will remit $4,000 annually prior to October 1st of each year beginning with the first due date October 1, 2025, and continuing through October 1, 2029, until $20,000 has been contributed. Also included in the amendments, there was a re-design to add an additional 8-10 feet to the courts to accommodate more playing room during pickleball/ tennis tournaments. This will provide 6 pickleball courts in total. This re- design will change the proposed budget upwards from $60,000 to $97,000. Mr. Fritz explained the project should be completed in the spring of 2025. Lauterbur moved to adopt Resolution 24-10, entering into the amended Pickleball Recreational Programming Agreement regarding the creation and utilization of North Park Pickleball courts, second by Greggain. Roll Call- Ayes; Togliatti, Greggain, Noffsinger, Bradley, and Lauterbur. Nays: none. Absent; Mincey. Motion carried.

Eagle Scout Hunter Patterson presented to the board his Eagle Scout Project which was creating a life-size checkers and chess board with a shed for storage all of playing pieces located in Campbell Park; it has been completed. Mr. Patterson explained the project was completed within the budget. Mr. Patterson also explained the Village has the code for the shed. Mayor Spesia and the Board commended Mr. Patterson for doing an excellent job.

John Cronin and his associate Jonathan Chance from North Arrow Development gave a presentation on a Planned Unit Development subdivision that would contain 11 buildings with 44 units total. The units will contain a mix of 1-2-bedroom units, which will house residents of the age of 55 and over. Mr. Cronin gave a brief history of North Arrow Development, stating their business is based in Villa Park, but their business mission is to help smaller communities south of Interstate 80. Mr. Cronin explained they will start by allowing senior residents who currently reside locally first. Mr. Cronin explained they would be looking for local contractors to construct the development of this property. In addition, they plan upon utilizing Grundy County Housing Authority for the management and maintenance of this property. Mr. Cronin explained the company is currently working on plans for future ideas for the rest of the acres of land that could benefit the community. Trustee Greggain asked to follow up questions regarding policies that will be in place to ensure no residents under 55 years of age will be allowed to reside. Trustee Greggain also asked to follow up questions regarding utilities for each unit, each renter being responsible for getting water and electricity in their own names. Mr. Cronin explained that the management company will monitor residents, ensuring no one under the age of 55 will be residing in the units. Trustee Bradley asked questions regarding other locations that North Arrow Development has constructed. Mayor Spesia inquired about local union workers being hired for the construction work. Trustee Noffsinger asked Mr. Fritz if there was an agreement with the Post Office to deliver mail to each individual unit; Mr. Fritz explained that it is currently being worked on. Mr. Fritz explained to the Board the community has given mixed feedback regarding the development, but overall has been positive once questions have been answered. All board members thanked North Arrow Development for selecting Coal City as their location and believe this is a wonderful addition to the community.

Mr. Fritz and Matt Halloran from Chamlin Engineering explained to the Board that PT Ferro has completed all work on Carbon Hill Road for the repaving project. Mr. Fritz explained Illinois Department of Transportation is responsible for covering 80% of the total cost of and the Village is responsible for 20% of the cost. The Village will pay the entirety of the amount then bill IDOT 80% of the total cost after the payment has been made. Lauterbur moved to authorize Payment #1 to PT Ferro for $392,349.31 to be made by IDOT for which the Village shall contribute 20% upon invoicing, second by Bradley. Roll Call- Ayes; Togliatti, Greggain, Noffsinger, Bradley, and Lauterbur. Nays: none. Absent; Mincey. Motion carried.

Mr. Fritz explained to the Board there is specialized waste due to the radium content that needs to be removed by Waste Management. Due to this not being regular sludge removal, there is an additional fee to Waste Management in total amount of $24,734.38. Mr. Fritz explained future budgets will be increased to accommodate this additional fee. Greggain moved to authorize the payment of $24,734.28 for special waste disposal due to the completion of the recent sludge removal to Waste Management, second by Togliatti. Roll Call- Ayes; Togliatti, Greggain, Noffsinger, Bradley, and Lauterbur. Nays: none. Absent; Mincey. Motion carried.

Matt Halloran from Chamlin Engineering presented the recommendation of payment for the invoice of $97,007.87 to Brandt Excavating, Inc for all work completed on the Carbon, Elm & Spring Road Water Main Project. Mr. Halloran explained this is the fourth and final payment for the project. Everything has been completed and in compliance with Village Standards. Lauterbur moves to authorize Payment #4 in the amount of $97,007.87 to Brandt Excavating, Inc for work completed on Carbon, Elm & Spring Road Water Main Project, second by Greggain. Roll Call- Ayes; Togliatti, Greggain, Noffsinger, Bradley, and Lauterbur. Nays: none. Absent; Mincey. Motion carried.

Mr. Fritz presented the agreement with Chamlin Engineering for the Design and Bid of a permanent backup generator for Well #7 at Fire Station #1. Mr. Fritz explained this backup generator will assist in future needs to eliminate past issues with the community being without reserve water supply during prolonged power outages. Mr. Fritz stated this expense would qualify for TIF funding. Bradley moved to authorize Mayor Spesia to enter into an agreement with Chamlin Engineering for the Design and Bid of a permanent backup generator for Well #7, second by Lauterbur. Roll Call- Ayes; Togliatti, Greggain, Noffsinger, Bradley, and Lauterbur. Nays: none. Absent; Mincey. Motion carried.

Mayor Spesia reported that he and Matt Fritz attended a development site evaluation/review with Intersect Illinois. Mayor Spesia also reported Village of Coal City hosted a Coffee & Company at the Clubhouse, which had a great turnout. Mayor Spesia reminded everyone Halloween is coming up and to be safe. Mayor Spesia also reported he attended a fundraiser called Heroes & Helpers. If anyone knows of a family in need that resides in Grundy County, there are applications available to apply. Mayor Spesial reminded everyone Election Day was approaching and to please vote. Trustee Bradley reported he is planning a finance meeting for the near future. Trustee Noffsinger urged everyone to go out and vote and reported the Annex at the Library is offering times for early Voting. Trustee Togliatti wanted to revisit the policy on burning leaves. The Board all agreed that the ordinance on burning leaves and other yard waste is prohibited between April 1 and November 30 of each year. Mr. Fritz and Chief Harseim confirmed they will post a reminder to the Village on social media and in the newspaper. Clerk Stone thanked the Board for being patient while she was absent on maternity leave. Clerk Stone commended Linda Sula for doing an excellent job during her absence.

Matt Halloran from Chamlin Engineering reported the Water Treatment Plant project is running smoothly and gave a quick update on the progress. Chief Harseim reported extra patrol are scheduled for Halloween. Chief Harseim explained a student won a "Ride with a Police Officer to School", Chief Harseim was excited to be able to provide that to the student. Chief Harseim reported the speed trailer that was received by Wilmington Police Department has been placed in several places around town. Chief Harseim reported that there will be patrolling to make sure fall/winter ordinances are being followed. Matt Fritz, Village Administrator reported that Coaler DRIVE still has work that committee has been working on. Mr. Fritz stated that Trustee CJ Lauterbur will be speaking at the Veterans Day Event hosted at Diamond Hall.

Bradley moved to adjourn the meeting at 8:08 p.m., second by Greggain. Roll Call- Ayes; Togliatti, Greggain, Noffsinger, Bradley, Lauterbur. Nays: none. Absent; Mincey. Motion carried and the meeting ended.

https://coalcity-il.gov/wp-content/uploads/2024/10/VB-Meeting-Minutes-10-23-2024-Web.pdf