Grundy Reporter

County of Kendall Committee of the Whole met October 11.

Here is the minutes as provided by the committee:

Call to Order and Pledge of Allegiance - The meeting was called to order by County

Board Vice Chair Lynn Cullick at 4:13p.m., who led the committee in the Pledge of Allegiance to the

American Flag.

Roll Call

Attendee                                      Status                  Arrived                 Left Meeting

Scott Gryder                               Absent

Lynn Cullick                                Here

Bob Davidson                                                          5:35p.m.

Elizabeth Flowers                       Absent

Tony Giles                                                               4:13p.m.

Judy Gilmour                                Yes

Audra Hendrix                             Here

Matt Kellogg                                 Yes

Matthew Prochaska                    Absent

John Purcell                                                            4:15p.m.

Others present: ASA Anne Knight, Scott Koeppel, Jim Smiley

Approval of Agenda – Member Hendrix made a motion to approve the agenda as written, second

by Member Gilmour. With a voice vote of 6-0, the motion carried.

Approval of Minutes – Member Hendrix made a motion to approve the September 14, 2017

meeting minutes, second by Member Kellogg. With a voice vote of 6-0, the motion carried.

CBIZ Update – Jim Pajauskas presented the committee with the latest version of the proposed

renewals with United Healthcare. Discussion on the various cost-saving options for the health care plans,

the law requiring a sealed bidding process, proposed plan design changes, specialty health issues of

County employees and family members that won’t allow the County to fit into a “cookie-cutter” design

plan, the process for requesting vendor qualifications, premium reductions, and the networks associated

with each proposed UHC health plan.

Committee Business

From Facilities Management Committee:

 Presentation of the Facilities Management Committee Approved KCFM Projects Policy

Flowcharts – Member Kellogg explained why the Facilities Management Committee

requested the flowcharts, how the process will eliminate the Director’s time in prioritizing

projects, and approving projects not already added to the current year’s budget proposal,

final decisions being made by the FM Committee, funding decisions being made by the

Finance Committee, and the appropriate notification list of personnel for all projects and

emergency repairs needed completed by facilities management staff.

From Admin HR Committee:

 Discussion of Request for Qualifications (RFQ) or Bid for Insurance Brokerage and Risk

Management Consultant Services – Member Cullick stated that the State’s Attorney’s

Office has issued several opinions on the law requiring the County to conduct an annual

sealed bid for Insurance Brokerage and Risk Management Consultant Services, and that

the County is in direct violation of the law for not conducting sealed bidding for Insurance

Brokerage and Risk Management Consultant Services. Discussion on the RFP process, the

sealed bid process, negotiations that have already been done by our current brokerage firm

and risk management consultant, lack of bids from other healthcare providers, the timeline

for completing the task this fiscal year, and next steps for ensuring the County is in

compliance in future years.

From Finance Committee:

 FY 2018 Budget – Member Purcell updated the committee on the committee’s progress and

proposed cuts thus far, capital requests, possible insurance savings, the request from the

Health Department of their benefit contribution of $480,000, reduction in the VACKC

levy, reductions in on the estimated bond savings, a flat percentage for salary increases,

reduction of stipends, the special litigation fees line item, the special reserve fund, the sixmonth

fund balance policy discussion in committee, the 27th payroll dilemma, and possible

other areas where cuts can be made to the budget.

Public Comment – None

Questions from the Media – None

Chairman's Report – No report

Review Board Action Items – Vice Chair Cullick asked the committee to review the agenda

for any updates or changes.

Discussion on the Approval of the 2018 Comprehensive Noxious Weed Work Plan, the elimination of the

Ad Hoc Zoning Committee, and the Intergovernmental Agreement with the Village of Millbrook.

There was consensus by the committee to have Mr. Koeppel prepare and finalize the

Intergovernmental Agreement with the Village of Millbrook, without legal review, and have

available at the October 17, 2017 County Board meeting for discussion.

Executive Session – Not needed

Adjournment – Member Gilmour moved to adjourn the meeting at 6:11p.m., Member Hendrix

seconded the motion. The motion was unanimously approved by a 6-0 voice vote.

https://www.co.kendall.il.us/wp-content/uploads/10-11-2017-COW-Meeting-Minutes.pdf