Grundy Reporter

Coal City Village Board of Trustees met Nov. 14.

Here is the minutes provided by the board:

At 7 p.m. on Wednesday, November 14, 2018, Mayor Terry Halliday called to order the regular meeting of the Coal City Village Board in the boardroom of the Village Hall. Roll call-Trustees Neal Nelson, Dan Greggain, David Spesia, Tim Bradley and Sarah Beach. Absent; Ross Bradley. Also in attendance were Matt Fritz, village administrator, Police Chief Tom Best, attorney Mark Heinle and Ryan Hansen from Chamlin Engineering.

All present recited the pledge of Allegiance.

The minutes of the October 24, 2018 Public Hearing were presented for approval. Spesia moved to approve the minutes, second by Greggain. Roll call-Ayes; Greggain, Spesia, and Beach. Nays; none. Absent; R. Bradley, Pass; Nelson and T. Bradley. Motion carried.

The minutes of the October 24, 2018 meeting were presented for approval. Greggain moved to approve the minutes as written, second by Spesia. Roll call-Ayes; Greggain, Spesia and Beach. Nays; none. Absent; R. Bradley. Pass; Nelson and T. Bradley. Motion carried.

An amended warrant list was distributed. Mr. Fritz explained the differences between the original warrant list and the revised warrant list. Nelson moved to approve the amended warrant list, second by T. Bradley. Roll call-Ayes; Nelson, Greggain, Spesia, T. Bradley and Beach. Nays; none. Absent; R, Bradley. Motion carried.

PUBLIC COMMENT

Michael Lareau, chairman of the Fire & Police Board of Commission gave an update regarding the hiring of two new officers. Selection has been made, with testing still to be completed. The recommendation is for a non-certified officer who will be required to attend police academy and one certified officer. Mayor Halliday thanked the Fire & Police Board of Commissioners for their work in this process.

(Trustee R. Bradley arrived at the meeting at 7:07 p.m.)

Sgt. Chris Harseim presented the Board with an AED device for the Village Hall. The unit was donated by the Debbie Mack Crabtree family in memory of her late husband. Training on the unit will be administered to the Village Hall staff by the local fire department. The Board expressed their gratitude to the Crabtree family and the Coal City Police Department.

Cherie Sieger from the Coal City Junior Woman's Club (CCJWC), and chairman of the Village Tree Lighting Ceremony requested permission to hold the event on Sunday, November 25, 2018 with Santa arriving around 4:00 pm. They are requesting the use of the Campbell Park, concession stand, and Gazebo. She also asked that the Village's maintenance department assist the CCJWC with the event along with the cooperation of the auxiliary police as needed. T. Bradley moved to grant permission to the CCJWC for the use of the Campbell Memorial Park, concession stand and gazebo for the annual Village Tree Lighting Ceremony, second by Greggain. Roll call-Ayes; Nelson, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Ordinance 18-29 approving entry into a contract with Midland State Bank for a line of credit was presented to the Board. The line of credit, in the amount of $500,000, will aid the Village in obtaining the property at 445 %, S. Broadway. Beach moved to adopt Ordinance 18-29 entering into terms with Midland State Bank for a credit line for the purchase of 445 12 South Broadway, second by Greggain. Roll call-Ayes; Nelson, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Three Preliminary Ordinances were presented to the Board for review and adoption at a later date. These ordinances were discussed at the November 13th Finance Committee Meeting. Ordinances discussed were:

2018 Property Tax Levy The tax levy is below the required 105% and therefore a Truth & Taxation Hearing is not necessary. Mr. Fritz presented the latest tax rates and explained the EAV increase. Items noted in the tax levy and discussion were:

a. Decision to refinance the bonds 

b. Police pension-less than the projected payments

c. Liability insurance has gone down. Mayor Halliday thanked the Board for being financially responsible.

Special Service Area #2 Tax Levy Mr. Fritz explained that this is the 2nd levy on the lead rail track for Highfield Development formerly referred to as the ILPCC. This is in reference to four specific parcels of property and will require a Truth & Taxation Hearing for the amount of $431,450.

Abatement of the railroad lead track construction development bonds. This will be for the abatement of $431,450 regarding the SSA#2.

The change order to the annual street and alley road improvement project was presented to the Board by Mr. Fritz. The additional amount of $57,155.68 increase is primarily due to unexpected construction issues which is financially a wise choice to address at this time along with the additional patching. The project was done by D Construction. T. Bradley moved to authorize a $57,155.68 increase in the contract with D Construction for the 2018 Road Improvements to provide additional paving work exceeding the original project scope as well as the transfer of additional Street & Bridge revenues into the Capital Fund, not less than $29,000, second by R. Bradley. Roll call Ayes; Nelson, Bradley, Greggain, Spesia, Bradley and Beach. Nays; one. Motion carried.

A change order to the Fifth Avenue improvement project in the amount of $7,670 was presented to the Board. Mr. Fritz explained that this ongoing project addressed a necessary future project scope of work, and the necessity of the additional work. The increase is 6.7% of the awarded contract. Spesia moved to approve Change Order #1 to the 5th Avenue Improvement Project in the amount of $7,670.00, second by T. Bradley. Roll call-Ayes; Nelson, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried

A pay request to D Construction in the amount of $211,191.76 for the Village's annual road improvement project was submitted for approval. The balance of the project payment will be released once the project is approved by IDOT, which is 10% of the expense. T. Bradley moved to approve a payment to D Construction for $211,191.76 for its completed work on the Village's annual road maintenance program, second by Spesia. Roll call-Ayes; Nelson, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Mayor Halliday reported on the recent Veteran's Day Program. He also encouraged participation in the Small Business Saturday on November 24, 2018.

Trustee Beach reported on:

Halloween double feature movie in October in Campbell Park

• New park events for 2019

Shop Small Saturday

• 1st Coaler Business Alliance meeting on November 15th

Trustee T. Bradley congratulated Jack Micetich for his Illinois 2000 Veteran's Award and Recognition. He also encouraged discussion regarding specific truck routes during the South Broadway Reconstruction project to begin in 2019. He informed the Board that a petition is being circulated on Facebook regarding the leaf burning in the village.

Trustee Spesia stated that a Street & Alley Committee meeting will be scheduled in the near future.

Trustee R. Bradley reported on the NCICG Annual meeting he recently attended. He also recommended that the Village's website need to be updated.

Trustee Nelson reported that there were several lights out in Campbell Memorial Park. Also, he was aware of the leaf burning petition being circulated on Facebook.

Attorney Heinle stated that he received an intergovernmental agreement with the Coal City Fire Protection District (CCFD) regarding the collection of fees for fire inspections for residents. And, if a violation occurs, the CCFD would like to util Adjudication system to enforce the violation and fine. Items discussed were:

• Holding up building permits

• CCFD would be issuing violation tickets; Village Building and Zoning Official presently does the fire code inspections Both the Village of Coal City and the CCFD adopted the 2015

International Fire Code

• Inspection fees would be paid to the CCFD directly by the property owners

• Who will get the fine money?

The Board decided to have the Public Health & Safety Committee review the Agreement before a decision will be made.

Also, Attorney Heinle stated that the Village now owns the property at 160 S. Broadway and the closing for the property at 445 12 S. Broadway will be scheduled soon. The Board determined that the final decision regarding the existing house at the 160 S. Broadway address will be finalized the first part of next year.

Ryan Hansen said that 99% of the piping has been installed at the 5th Avenue improvement project.

Chief Best reported:

• Meeting with MANS regarding the drug issues in the Village

• Chicago Homeless Shelter Veterans' Day event

Kudos to Officer Kevin Jones in his participation in the Village's Veteran's Day Program.

T. Bradley moved to adjourn into executive session to discuss sale of property per ILCS 5 120/2(c)(6), pending and potential litigation per ILCS 5 120/2(c)(11) and acquisition of property per ILCS 5 120/2(c)(5), second by Spesia. Roli call-Ayes; Nelson, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried at 8:16 p.m.

Following executive session, Spesia moved to adjourn the meeting, second by Beach. Roll call-Ayes; Nelson, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried. The meeting was adjourned at 8:56 p.m.

https://coalcity-il.gov/wp-content/uploads/2017/12/Approved-Meeting-Minutes-11-14-18.pdf