Grundy Reporter

Grundy County Finance Committee met January 7.

Here is the minutes as provided by the committee:

I. Call to Order

Attendee Name    Title                    Status    Arrived

Millie Dyer           Board Member   Present

Ann Gill               Board Member   Present

Eric Rasmusson  Vice Chairman                      Present

Deb Warning        Board Member                     Present

Debra Jo Kinsella  Board Member                    Present

Don Hansen         Board Member                     Present

Lana Phillips         Board Member                     Present

Sandy Pommier   County Board Admin. Asst.   Present

Chris Balkema      Chairman                             Present

George Gray         Administrator                       Present

Lori Werden          County Treasurer                 Present

Kay Olson             County Clerk                        Present

II. Approve Minutes

1. Finance Committee - Regular Meeting - Dec 17, 2018 4:30 PM

      RESULT:            APPROVED [6 TO 0]

       MOVER:           Millie Dyer, Board Member

      SECONDER:    Ann Gill, Board Member

      AYES:               Dyer, Gill, Rasmusson, Kinsella, Hansen, Phillips

      ABSTAIN:          Warning

III. Claims

1. Board Member Vouchers - Total

      1. Motion to approve the claims in the amount of $3440.00

            RESULT:           APPROVED [UNANIMOUS]

            MOVER:           Debra Jo Kinsella, Board Member

            SECONDER:    Don Hansen, Board Member

            AYES:               Dyer, Gill, Rasmusson, Warning, Kinsella, Hansen, Phillips

2. Claims Listing

      RESULT:            APPROVED [UNANIMOUS]

      MOVER:            Lana Phillips, Board Member

      SECONDER:     Millie Dyer, Board Member

      AYES:                Dyer, Gill, Rasmusson, Warning, Kinsella, Hansen, Phillips

IV. Public Comment

None

V. Budget Reporting

9% through FY19 General Fund Revenues are at 3%, Expenditures 5%.

1. FY19 Budget Tracking

VI. New Business

A. Establish 2020 Budgeting Timeline and Process

Chairman Balkema stated that the FY2020 budgeting process will begin earlier than last year with a more structured timeline. Gill added that she felt a disconnect last year due to less workshops. The committee discussed possibly having department heads present their budgets to their oversight committees, as in the past.

B. Review Process & Personnel Needed to Manage 2019 Budget and 2020 Planning Cycle

A discussion was held regarding financial/budget assistance for the County Administrator.

C. Review Finance Committee Roles and Responsibilities within Updated Grundy County Board Rules of Order & Procedures

George Gray reviewed the amendments to the Finance Committee section of the Grundy County Board Rules of Order & Procedures.

VII. Old Business

A. Review 2018 Audit Process

Gray told the committee that the audit will be presented to the County Board in February.

VIII. Executive Session

1. Motion to enter into executive session at 4:55PM to discuss personnel & litigation matters.

      RESULT:           APPROVED [UNANIMOUS]

      MOVER:           Deb Warning, Board Member

      SECONDER:    Debra Jo Kinsella, Board Member

      AYES:               Dyer, Gill, Rasmusson, Warning, Kinsella, Hansen, Phillips

2. Motion to return to open session at 5:19 PM

      RESULT:          APPROVED [UNANIMOUS]

      MOVER:          Debra Jo Kinsella, Board Member

      SECONDER:   Millie Dyer, Board Member

      AYES:              Dyer, Gill, Rasmusson, Warning, Kinsella, Hansen, Phillips

IX. Action as a Result of Executive Session

No action was taken.

X. Adjournment

1. Motion to adjourn at 5:20PM.

      RESULT:          APPROVED [UNANIMOUS]

      MOVER:           Lana Phillips, Board Member

      SECONDER:    Deb Warning, Board Member

      AYES:               Dyer, Gill, Rasmusson, Warning, Kinsella, Hansen, Phillips

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