Grundy Reporter

Village of Diamond Village Board met January 8. 

Here is the minutes as provided by the board:

Proceedings, transactions and resolution made and order of said record of said Board in the Village of Diamond, IL on the 8th Day of January 2019.

The scheduled meeting of the Diamond Village Board was held on Tuesday, January 8, 2019 at 6:00 p.m. with Mayor Teresa Kernc presiding. Upon roll call Commissioners present were Mark Adair, Denise Brown and Jeff Kasher. Absent- Dave Warner.

Approval of Minutes

MOTION was made by Commissioner Brown, SECOND by Commissioner Adair to approve the 12/11/2018 regular meeting minutes with correction and place on file. All Ayes; Motion Carried.

Approval of Bill List

MOTION was made by Commissioner Kasher, SECOND by Commissioner Brown to approve the January 8, 2019 bill list and place on file. All Ayes; Motion Carried.

Public Comment

Mayor Kernc welcomed Lonnie Henline. Henline would like to utilize the baseball field for their 9 & 10 U baseball team named Diamond Kings. Henline stated he would like to utilize the field for the next 3 years, if possible. Henline will need to measure the base lines etc. to assure it will meet the required guidelines for the league. Henline stated the schedule for the upcoming season is not completed however he foresees 1 home game per week and 1-2 practices per week. There will be approximately 10-12 home games for the season. He would help maintain the field. After discussion, Village Clerk Holmes will send him the usage form and coordinate all teams which would like to utilize the field.

New Business

STP3 Grant Application for Improvement to Will Road from IL 113 to Spring Road, 3 lanes (center turn lane), curb and gutter, bike path and enclose ditch from IL 113 to Girot Lane

Mayor Kernc stated CMAP and the Will County Governmental League will be opening the grant application this month. Jim Clinard from Chamlin Associates has started the engineering work on this project. WCGL has recommended to have all engineering work completed to be as “shovel ready” as it can be and submit. Kernc stated this will be a $5 million project. Normally the local match would be 20%; which would be $1million dollars responsibility to the village. However, she is checking to see if CMAP Community Cohorts will apply to this grant. If they do, the Villages’ local match would be significantly reduced. Kernc will also be reaching out to 3 property owners to partner on this project, to aid with the local match required. After discussion, MOTION was made by Commissioner Adair, SECOND by Commissioner Brown to authorize Mayor Kernc to proceed with the STP3 Grant Application for Road Improvements to Will Road, from IL 113 to Spring Road. All Ayes; Motion Carried.

Appoint Walter Rog as Village Treasurer & Enterprise Zone Administrator

Mayor Kernc stated Walter Rog was hired as the village accountant. Rog will need to be appointed as the Village Treasurer and Enterprise Zone Administrator. MOTION was made by Commissioner Kasher, SECOND by Commissioner Adair to Appoint Walter Rog as Village Treasurer and Enterprise Zone Administrator. All Ayes; Motion Carried.

Appoint Walter Rog as IMRF Authorized Agent

MOTION was made by Commissioner Brown, SECOND by Commissioner Kasher to Appoint Walter Rog as IMRF Authorized Agent. All Ayes; Motion Carried.

Approve Resolution 2019-01; Appointment of Walter Rog as IMRF Authorized Agent

MOTION was made by Commissioner Kasher, SECOND by Commissioner Adair to approve Resolution #2019-01; Appointment of Walter Rog as IMRF Authorized Agent. All Ayes; Motion Carried.

Old Business

Grundy and Will County Sheriff’s Monthly Update

Mayor Kernc stated she did receive the Grundy County report and routine calls were reported.

Discuss and Approve Agreement for Engineering Services for Water Main; 1) Perona Court/School Street and Skinner Street; 2) McGinty Street 3) Daley St. & IL Route 113

Mayor Kernc stated the agreement for engineering services for McGinty Street was previously approved. Kernc stated there is a potential new business which plans are progressing which will need to install a sprinkler system for their facility therefore, they would need to connect to the 8-inch water main at Daley St. & Route 113. This will require boring under the road. The area around Perona Ct./School St./Skinner St. has had several water breaks. The fittings are plastic and breaking and need to be replaced. Kernc asked Chamlin Engineering to submit this in 2 phases for cost savings. MOTION was by Commissioner Adair, SECOND by Commissioner Kasher to approve Perona Ct/School St./Skinner St. Engineering Services in the amount not to exceed $12,500.00 for design and not to exceed $9,500.00 for construction/inspection fee. For the Daley St. & IL Route 113 not to exceed $6,000.00 for design and not to exceed $5,000 for construction/inspection fees. All Ayes; Motion Carried.

Discussion of Scrap/Dispose of Old Snow Plow

Mayor Kernc addressed the board for recommendations for moving forward with the old snow plow disposal. Commissioner Kasher stated he will abstain from comment on this subject since he did purchase the truck 3 years ago which the plow fits. Public Works Director Austin Vining stated he is not sure the plow is mechanically functional. Commissioner Brown stated advertisement will be costly. Commissioner Adair stated he would hate to see the village scrap it. Kernc inquired what is the value if the item was scrapped. Vining did not know, since he does not know how much it weighs. Village Attorney John Gallo stated advertisement open to the public would be required. After discussion, decision was made to place the sale of the snow plow blade on the marquee and on the village website. Interested parties will be able to submit a sealed bid. All bids received will be opened at the next board meeting to award to the highest bidder.

Discuss and Approve Marseilles Sheet Metal Inc. Proposal for the Purchase of a VFD, for the Makeup Air Unit in the amount of $5,760.00

Public Works Director Austin Vining received information regarding the VFD, and it was determined it would cost more to convert to a thermostat process than to replace the VFD. There are safety features in place and a redesign would be necessary if a thermostat was installed. Mayor Kernc stated the village should proceed with the original plan to purchase and install a new VFD. MOTION was made by Commissioner Kasher, SECOND by Commissioner Brown to approve the proposal from Marseilles Sheet Metal Inc. for the purchase of a VFD in the amount of $5,760.00. All Ayes; Motion Carried.

Presentation from Caleb Counterman-CC Soccer Association regarding Will Road Soccer Field Installation of Lighting

Item Passed

Discuss and Approve Yard Waste Burning

Mayor Kernc stated she would like to tighten up on the months of which to burn, no burning of grass and no burning of wet leaves. Commissioner Kasher inquired about the current open burning ordinance. Village Attorney John Gallo read the current ordinance and the section of open burning of yard waste. Kasher stated the restrictions which are currently in place limit most homeowners from burning. After discussion, decision was made to limit the months of burning, take out the burning of grass and add additional restriction based on rainfall. Gallo will make the necessary changes and will present at the next meeting for approval.

Legal Counsel

No Report

Engineer Updates

No Report

Maintenance Updates

Public Works Director Austin Vining stated the maintenance department has completed the floor drain at the maintenance building. Commissioner Kasher inquired about a pea trap and additional restrictions. After further discussion, it was determined the floor drain must be re-routed to the sanitary system. Vining stated the dump truck window is being repaired.

Clerk Updates

No Report

Commissioner Comments

Commissioner Kasher

Commissioner Kasher inquired when the maintenance department will do restoration work at McGinty and Route 113. Kasher would like dirt place and leveled out and remove the barricades.

Commissioner Brown

No Report

Commissioner Warner

Absent

Commissioner Adair

No Report

Mayor Kernc

No Report

MOTION was made by to adjourn the meeting at 7:11 P.M. by Commissioner Kasher, SECOND by Commissioner Adair. All Ayes; Motion Carried.

https://www.villageofdiamond.org/wp-content/uploads/2019/01/01-08-19-1.pdf