Grundy Reporter

Grundy Reporter

Friday, November 15, 2019

Grundy County Finance Committee met February 11

By Corazon L. Gonzales | Mar 8, 2019

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Grundy County Finance Committee met February 11. 

Here is the minutes as provided by the committee:

I. Call to Order


Attendee Name         Title            Status    Arrived

   Millie Dyer      Board Member  Present

    Ann Gill         Board Member  Present

Eric Rasmusson       Vice Chairman                   Present

Deb Warning            Board Member                   Present

Debra Jo Kinsella     Board Member                   Present

Don Hansen             Board Member                   Present

Lana Phillips             Board Member                   Present

Sandy Pommier    County Board Admin. Asst.   Present

Chris Balkema             Chairman                        Present

George Gray             Administrator                     Present

Perry Rudman      Asst. State's Attorney             Present

Kay Olson                County Clerk                       Present

Lori Werden                Treasurer                         Present

Ken Briley                     Sheriff                            Present

Gary Dobbs             Public Defender                  Present

Art Ashcraft                Maintenance                    Present

Mary Kucharz             HR Director                      Present

Lance Peterson              Judge                           Present

II. Approve Minutes

1. Finance Committee - Regular Meeting - Jan 7, 2019 4:30 PM

    RESULT:          APPROVED [UNANIMOUS]

    MOVER:          Deb Warning, Board Member

    SECONDER:  Debra Jo Kinsella, Board Member

    AYES:             Dyer, Gill, Rasmusson, Warning, Kinsella, Hansen, Phillips

III. Claims

1. Board Member Vouchers - Total

     1. Motion to aprove the claims in the amount of $2640.00

         RESULT:         APPROVED [UNANIMOUS]

         MOVER:          Lana Phillips, Board Member

         SECONDER:  Millie Dyer, Board Member

         AYES:             Dyer, Gill, Rasmusson, Warning, Kinsella, Hansen, Phillips

     2. Claims Listing

          RESULT:         APPROVED [UNANIMOUS]

          MOVER:         Lana Phillips, Board Member

          SECONDER:  Don Hansen, Board Member

          AYES:              Dyer, Gill, Rasmusson, Warning, Kinsella, Hansen, Phillips

IV. Public Comment

 None

V. FY18 Audit Presentation

Tawnya Mack presented the Annual Financial Report dated November 30, 2018 which reflected an increase of $1,051,818 in the General Fund balance. In addition to the formal audit which listed one significant deficiency, Mack also reviewed the separate internal comment letter. The audit will be presented to the County Board at their February 12th meeting.

1. FY18 Audit

VI. Budget Reporting

At 18.9% through FY19, the General Fund revenues are at 10%, expenditures 13%.

1. FY19 Budget Tracking

VII. New Business

A. Presentation of FY18 GASB 75 Actuarial Valuation Report

Gray stated that this matter will be discussed at the next meeting.

B. Courthouse Improvement Projects

Chairman Balkema requested that Sheriff Briley update the 2019 list and bring back to the committee for further discussion.

     1. Courthouse Improvement Project List

C. Moving the Grundy County Treatment Alternative Court Administrator from a contract position to a part-time position

Judge Lance Peterson attended the meeting to discuss the part-time contractual position. The person filling the position is currently a part-time County employee. A discussion was held regarding whether an employee can also be contractual. No action was taken and will be on the next agenda for further discussion.

D. Public Defender Part-Time Secretary Pay Rate

     1. PD Letter - PT Sec. Pay

     2. Motion to approve the hourly rate of the part-time Public Defender Assistant position at $11.00 per hour to be paid from Contingency.

          RESULT:         APPROVED [UNANIMOUS]

          MOVER:         Ann Gill, Board Member

          SECONDER: Debra Jo Kinsella, Board Member

          AYES:            Dyer, Gill, Rasmusson, Warning, Kinsella, Hansen, Phillips

E. 2019 Budget Plan vs. Actual YTD Results

VIII. Old Business

A. 2020 Budget Planning Timeline

     1. FY2020 Budget Cycle

B. Vision 2020 Goals

     1. Vision 2020 Goals

C. Payroll 6 Sigma Project Update

The committee discussed the relocation of payroll responsibilities from the Treasurer's Department to become compliant with State Statute. Payroll options are still being considered including the HR Department, which was included in the FY19 budget and getting outside vendor quotes.

D. Review Finance Analyst Plan

The job description will be updated to include the responsibility of the Grant Accountability and Transparency Act (GATA) reporting.

IX. Grundy County Board Rules of Order & Procedure - Finance

     1. GCB Rules of Order & Procedure - Finance

X. Executive Session

     1. Motion to enter into executive session at 6:20 PM to discuss personnel litigation

         RESULT:        APPROVED [UNANIMOUS]

         MOVER:        Ann Gill, Board Member

         SECONDER: Millie Dyer, Board Member

         AYES:             Dyer, Gill, Rasmusson, Warning, Kinsella, Hansen, Phillips

     2. Motion to return to open session at 6:55 PM

   Rasmusson left the meeting during executive session (6:50PM)

         RESULT:         APPROVED [6 TO 0]

         MOVER:         Ann Gill, Board Member

         SECONDER:  Lana Phillips, Board Member

         AYES:             Dyer, Gill, Warning, Kinsella, Hansen, Phillips

         AWAY:             Rasmusson

XI. Action as a Result of Executive Session

None

XII. Adjournment

1. Motion to adjourn at 6:56 PM

     RESULT:          APPROVED [6 TO 0]

     MOVER:          Ann Gill, Board Member

     SECONDER:   Debra Jo Kinsella, Board Member

     AYES:              Dyer, Gill, Warning, Kinsella, Hansen, Phillips

     AWAY:              Rasmusson

http://grundycountyil.iqm2.com/Citizens/FileView.aspx?Type=12&ID=2452

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