Grundy Reporter

Grundy County Education/Personnel/VAC Committee met May 16.

Here is the minutes provided by the committee:

I. Call to Order

Attendee Name	Title	Status
Ann Gill	Board Member	Absent
Eric Rasmusson	Board Member	Present
Ken Iverson	Board Member	Present
Harold Vota	Board Member	Present
Don Hansen	Vice Chairman	Present
Jim Ryan	Board Member	Present
David Valdivia	Board Member	Present

The Education/Personnel/VAC meeting was called to order at 4:30pm. Also attending were: Chris Balkema, County Board Chair; George Gray, County Administrator; Mary Kucharz, County H.R.; Chris Mehaochko, ROE; Dian Brown, Health Department; John Callahan, Coroner; Ken Buck, VAC. This meeting is being recorded.

II. Public Portion

none

III. Approval of Minutes

1. Education/Personnel/VAC - Regular Meeting - Apr 11, 2019 4:30 PM

The April 11, 2019, Education/Personnel/VAC minutes were approved as presented.

e April 11, 2019, Education/Personnel/VAC minutes were approved as presented.

RESULT: APPROVED [UNANIMOUS]

MOVER: Harold Vota, Board Member

SECONDER: David Valdivia, Board Member

AYES: Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia

ABSENT: Gill

IV. Education

A. Claims

1. Motion to approve the May 2019 ROE Claims as presented

RESULT: APPROVED [UNANIMOUS]

MOVER: Jim Ryan, Board Member

SECONDER: Eric Rasmusson, Board Member

AYES: Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia

ABSENT: Gill

B. Report

1. GCVAC Report

K. Buck reviewed the VAC report with the committee. Approximately ten to fifteen new veterans or their spouses' are reaching out to him on a monthly basis. Discussion a signage on the outside of the building for VAC was discussed.

VI. Personnel/Insurance

A. Claims

1. Motion to approve Personnel/Insurance Claims as presented

RESULT: APPROVED [UNANIMOUS]

MOVER: Jim Ryan, Board Member

SECONDER: Eric Rasmusson, Board Member

AYES: Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia

ABSENT: Gill

B. HR Report

M. Kucharz reported on the New Hires, Separated, and Open positions currently in the County, along with pending/closed Workman Comp claims. Upcoming projects: researching the possibility's of a County Wellness Program; County Wellness/Benefits Fair scheduled for July 23, 2019 at the Administration Building; Health Screenings scheduled for July 23, 2019 at the Administration building and July 29, 2019 in the Sheriff's Department building.

VII. New/Old Business

A. Coroner Deputy Chief Job Description

1. Deputy Chief Coroner JD

The existing job description was amended with change in Education requirements. Requiring a Bachelor's degree will allow the person to take classes and become board certified. This is an existing position that has not been filled.

RESULT: APPROVED [UNANIMOUS]

MOVER: Eric Rasmusson, Board Member

SECONDER: David Valdivia, Board Member

AYES: Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia

ABSENT: Gill

B. IT Director Job Description

1. IT Director JD

The Information Technology Director job description was updated and reviewed/revised with the technology expertise from E. Peterson. Language was removed for old software/programs that no longer exist.

RESULT: APPROVED [UNANIMOUS]

MOVER: Eric Rasmusson, Board Member

SECONDER: Jim Ryan, Board Member

AYES: Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia

ABSENT: Gill

C. Employee Handbook Updates

1. Personnel Manual Handbook

A motion was made to forward the changes presented to the full County Board for approval retroactive to December 1, 2017 (Map union contract effective date). This keeps both union and non-union employees vacation benefits parallel. Changes presented were: vacation earned time frames; return of County property and termination provisions; sick time donation; mandatory employee training.

RESULT: REFERRED TO COMMITTEE [UNANIMOUS] Next: 6/11/2019 6:00 PM

MOVER: Harold Vota, Board Member

SECONDER: Ken Iverson, Board Member

AYES: Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia

ABSENT: Gill

VIII. Budget Reporting

1. FY19 Budget Tracking

G. Gray reported on departmental expenditures at 37% the way through the fiscal year.

RESULT: INFORMATIONAL ONLY

IX. Executive Session

none

X. Action Taken as a Result of Executive Session

none

XI. Adjournment

1. Motion to adjourn the May 16, 2019 Educaito/Personnel/VAC meeting

The May 16, 2019 Education/Personnel/VAC meeting was adjourned at 5:11pm. The recording was stopped.

RESULT: APPROVED [UNANIMOUS]

MOVER: Harold Vota, Board Member

SECONDER: David Valdivia, Board Member

AYES: Rasmusson, Iverson, Vota, Hansen, Ryan, Valdivia

ABSENT: Gill

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