Grundy Reporter

Grundy County Finance Committee met Jan. 13.

Here is the minutes provided by the committee:

I. Call to Order

Attendee Name	Title	Status	Arrived
Millie Dyer	Board Member	Present
Ann Gill	Board Member	Present
Eric Rasmusson	Board Member	Present
Deb Warning	Board Member	Absent
Debra Jo Kinsella	Board Member	Absent
Don Hansen	Vice Chairman	Present
Lana Phillips	Board Member	Present
Sandy Pommier	County Board Admin. Asst.	Present
Chris Balkema	Chairman	Present
George Gray	County Board Administrator	Present
Joe Schroeder	EMA Director	Present
Kay Olson	County Clerk	Present
Lori Werden	Treasurer	Present
Gary Dobbs	Public Defender	Present
Mary Kucharz	HR	Present
Matt Melvin	Financial Analyst	Present

The meeting was called to order at 4:55 PM.

II. Approve Minutes

1. Finance Committee - Regular Meeting - Dec 9, 2019 4:30 PM

RESULT: APPROVED [UNANIMOUS]

MOVER: Lana Phillips, Board Member

SECONDER: Don Hansen, Vice Chairman

AYES: Dyer, Gill, Rasmusson, Hansen, Phillips

ABSENT: Warning, Kinsella

III. Claims

1. Board Member Vouchers - Total

1. Motion to approve the claims in the amount of $3600.

RESULT: APPROVED [UNANIMOUS]

MOVER: Don Hansen, Vice Chairman

SECONDER: Millie Dyer, Board Member

AYES: Dyer, Gill, Rasmusson, Hansen, Phillips

ABSENT: Warning, Kinsella

2. Claims Listing

RESULT: APPROVED [UNANIMOUS]

MOVER: Lana Phillips, Board Member

SECONDER: Ann Gill, Board Member

AYES: Dyer, Gill, Rasmusson, Hansen, Phillips

ABSENT: Warning, Kinsella

IV. Public Comment

None

V. Budget Reporting

1. FY20 Budget Tracking

2. Jail Security Cameras

A discussion was held regarding moving this project from the FY21 Capital Improvement Plan to the current FY20 Plan which will be further discussed and acted on late on the agenda.

3. FY19 Financial Overview

4. Resolution Capital Improvement Plan

RESULT: REFERRED TO COUNTY BOARD [UNANIMOUS] Next: 1/14/2020 6:00 PM

MOVER: Ann Gill, Board Member

SECONDER: Don Hansen, Vice Chairman

AYES: Dyer, Gill, Rasmusson, Hansen, Phillips

ABSENT: Warning, Kinsella

VI. New Business

A. Emergency Management Specialist Position

Joe Schroeder told the committee that one of his staff is retiring and he plans to not fill the position, however would like to create a new position with an annual salary range of $42-$47k which could potentially partially be grant funded.

1. Emergency Management Specialist Job Description

VII. Old Business

1. Public Defender's Office Staffing

Gary Dobbs attended the meeting to discuss the need for additional staffing due to increased case load. The committee directed Dobbs to work with HR on the job description and to take it to the Personnel Committee, then back to Finance for discussion on the salary.

i. Secretary Position

ii. Part-time secretary position/salary

2. Contract – Online Index Books – Cott Systems

RESULT: REFERRED TO COUNTY BOARD [UNANIMOUS] Next: 1/14/2020 6:00 PM

MOVER: Lana Phillips, Board Member

SECONDER: Ann Gill, Board Member

AYES: Dyer, Gill, Rasmusson, Hansen, Phillips

ABSENT: Warning, Kinsella

VIII. Executive Session

None

IX. Action as a Result of Executive Session

X. Adjournment

1. Motion to adjourn at 5:40 PM.

RESULT: APPROVED [UNANIMOUS]

MOVER: Millie Dyer, Board Member

SECONDER: Lana Phillips, Board Member

AYES: Dyer, Gill, Rasmusson, Hansen, Phillips

ABSENT: Warning, Kinsella

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