Grundy Reporter

University of Illinois Urbana-Champaign Senate Executive Committee met Feb. 3.

Here is the minutes provided by the committee:

Present: Chair Rob Kar, Vice-Chair John Dallesasse, Michael Bohlmann, Brian Brauer, Nicholas Burbules, Shawn Gilmore, Kim Graber, Ane Icardo Isasa, Eric Meyer, Gay Miller, Christopher Span, Matthew Wheeler, Susan Zhou

Guests: Robert Jones (Chancellor), Joe Barnes (Chief Privacy and Security Officer), William Bernhard (Vice Provost for Academic Affairs), Andreas Cangellaris (Vice Chancellor for Academic Affairs and Provost), Greg Gulick (Interim Chief Information Officer), Chris Harris (Senior Director of Strategic Communications, Public Affairs), Robin Kaler (Associate Chancellor for Public Affairs), Brian Mertz (Communications Process Architect, Public Affairs), August Schiess (Director of Social Media, Public Affairs), Allison Vance (Content Strategic Director, Public Affairs), Wanda Ward (Executive Associate Chancellor for Administration and University Relations)

A regular meeting of the Senate Executive Committee (SEC) was called to order at 3:12 pm with

Chair Kar presiding.

I. INTRODUCTIONS

Introductions were made.

II. APPROVAL OF MINUTES

The minutes of the December 2, 2019 meeting were approved as distributed.

III. PUBLIC COMMENT

No requests received.

IV. CHAIR’S REMARKS

Chair Kar noted that senator elections are underway and a call for interest in serving on Senate committees would be sent out soon.

V. CHANCELLOR’S REMARKS

Chancellor Jones reported that updated information about the Coronavirus and additional travel restrictions was sent via Massmail. There are two confirmed cased in the state of Illinois, but there are no confirmed cases at the University of Illinois. The Champaign Urbana Public Health District has been working with Robert Parker, Director of McKinley Health Center, to keep our University and community safe and informed. Cangellaris added that a level 4 travel restriction was issued and communication was sent to the Deans, Directors, and Department Heads distribution list (DDDH).

Jones announced that former Illinois soccer coach Jill Ellis will be this year’s commencement speaker. Ellis has had an amazing career and we are very excited to have her back at Illinois.

In response to a question regarding the implementation plans for sexual misconduct policies, Cangellaris replied that discussion is underway with the System to coordinate implementation plans. Progress will be made this spring semester, but will continue into

the fall of 2020.

Chai Kar noted that he plans to invite Jamel Sharpe as the chair of the Consensual Relationship Policy Task Force to the next SEC meeting to discuss the Task Force’s report. In response to questions regarding Resident Advisor (RA) training, Jones stated that several different University offices have reviewed the training, including the Office of Student Affairs, and that the training provided by the Jewish United Fund (JUF) will be one of several trainings that will be used. Jones noted the complexity and nuances of these issues.

There was an opportunity for feedback from training attendees.

VI. PRESENTATIONS

SC.20.10, Standards and Guidelines for Unit Social Media Accounts*

August Schiess, Director of Social Media in the Office of Public Affairs, presented information to help provide guidance with social media unit level accounts. The standards and guidelines were vetted through social media working group and the Chief Communications Officers. These standards and guidelines only apply to colleges, centers, institutes, units, departments, etc., but not to personal accounts. These are guidelines and are not mandatory. The guidelines provide consistency and clarification. Those units that follow the guidelines will be included in the listing of social media accounts. Those not following the guidelines will not be allowed to use the Illinois wordmark, logo, or photos, and The Office of Public Affairs will not share or re-tweet if it is not from an official account.

The guidelines also make sure more than one person has access to the account including a full-time employee, and documents who has access. Units are also asked to have posting guidelines and must follow branding guidelines. Student groups are not included at this time.

SC.20.11, Privacy Investments and Policy*

Joe Barnes, Chief Privacy and Security Officer, updated the SEC on privacy investments and policy. Funding for the next 5 years was announced this past October. Focus is on the user experience, unlocking data, and grant support. Data should be secure, but do not want to prohibit anyone from doing their work. On the research side, grants may require certain environments and researchers are not always aware of the resources.

Over the next six months we want to engage with the University community to discuss security and privacy. Security and privacy work together. Every piece of mail is monitored.

Crowdstrike is a US based company that we use to assist with endpoint security. For the security office to function, we have to be able to look at content. We are not trying to prevent content, but prevent malicious content. Monitoring seems to be a controversial topic when not understood. Monitoring is done with AI (artificial intelligence).

VII. OLD BUSINESS

XSR.19.01, Report of the Eighth Senate Review Commission Gilmore reported that Senate Committee on University Statutes and Senate Procedures

(SP) is prioritizing those Bylaws revisions with membership changes. Gilmore has been in contact with representatives of the bodies in Part E and F of the Bylaws and noted that the Senate Conference on Conduct Governance (CG) appears to possibly belong in Part E rather than Part D as a standing committee.

SC.20.04, Review of the Bylaws, Part D.1 – Senate Executive Committee

Chair Kar requested that SEC vote on the changes proposed to the Bylaws so far including the following:

• In duty #9, adding the phrase “as requested” to make it clear the Chancellor will initiate the process for SEC to provide advice on the appointment or reappointment of the Vice Chancellors.

• Inclusion of the requirement that the SEC Chair be a faculty or academic professional senator and have served at least one year on the SEC, and that the Vice-Chair must have served at least one year as a senator or on a Senate committee.

• Inclusion of additional language needed to clarify what occurs in the event of a vacancy in the Chair and the Vice-Chair positions.

SEC members had no objections to the above proposed changes to the Bylaws. SEC continued discussion on the membership composition of the committee. Gilmore proposed making the Chair of the Senate Committee on Academic Freedom and Tenure (AF) a permanent seat on the SEC. The AF Chair could be added making the committee a 17 member body, or one of the three at-large seats could be removed to keep the committee a 16 member body. Burbles suggested that the Chair of the Senate Committee on Equal Opportunity and Inclusion (EQ) might be a better choice to make a permanent seat on SEC.

SEC continued discussion on this topic and will continue discussion at a future SEC meeting.

SC.20.07, Final Report from the Consensual Relationship Policy Task Force Chair Kar noted again that he will contact Jamel Sharpe to invite him to an upcoming SEC meeting.

Chair Kar also noted that graduate student senator John Bambenek met with the Senate Committee on General University Policy (GP) and after discussion with GP, Bambenek will resubmit his resolution originally submitted as RS.20.02.

VIII. NEW BUSINESS

SC.20.12, Senate Committee Chair Compensation

Gilmore noted that SP requested to add compensation for the SP Chair similar to the Chairs for the Senate Committee on Educational Policy (EP) and the SEC Chair. After a short discussion, Chair Kar suggested that a small task force be formed to discuss the topic of compensation for Senate committee chairs with Bill Bernhard in the Office of the Provost.

SC.20.13, Election of a University Senates Conference (USC) Member to Serve on the Senate Executive Committee (SEC)

Due to the resignation of Bettina Francis, a new USC member must be elected to serve on the SEC. This item will be voted on at the upcoming Senate meeting.

Setting of the February 10, 2020 Senate Meeting Agenda

The February 10, 2020 Senate agenda was set as amended.

IX. VICE CHANCELLOR PRESENTATION (4:00 PM)

Andreas Cangellaris, Vice Chancellor for Academic Affairs and Provost introduced himself including a brief overview of his background and delivered his presentation*. Cangellaris stated that he continually asks, how do we make sure that we are providing high quality education, how do we attract and retain excellent faculty, and also manage the budget by making the best of our resources. The Provost’s major responsibility is overseeing of all the deans in the colleges and schools. The deans are the backbone of the University. Priorities in the following categories include:

• Academic and Faculty Affairs – review and update the promotion and tenure process

• Undergraduate Education – improve student success, reduce equity gaps, and ensure educational excellence

• Graduate Education – ensure commitment to doctoral education and create new masters and certificate programs

• Capital Projects – renovate Altgeld Hall and Illini Hall, and establish the headquarters of the Data Sciences Institute ($188M)(2025)

• Siebel Center for Design – run course prototypes and develop coursework

• Illinois International – develop global strategic plan to align with The Next 150

• Technology Services – Invest in Cybersecurity ($12.5M)

• University Budget – Budgeting reform toward improved efficiencies, multi-year planning and strategic investments to maximize our mission Icardo Isasa inquired about mental health expansion. Cangellaris responded that this is not just an issue for our University, but at all three Universities. The colleges will have counsellors embedded in the units. This will hopefully facilitate the students reaching out and engaging with available resources. Technology is being looked at with Carle and OSF.

Zhou asked if there was a task force for design for Altgeld Hall renovations and suggested that students be represented on the task force. Cangellaris noted that the design is in progress and there are students from Statistics and Mathematics are involved.

X. ANNOUNCEMENTS/VERBAL REPORTS FOR INFORMATION

Update: Faculty Advisory Council of the IBHE (FAC-IBHE)

Miller reported on the FAC-IBHE meeting at Southern Illinois University in Edwardsville. A topic of discussion was identifying how rural or city communities survive and thrive and others fail. If a community loses a major business how does it recover? Jones added that this is a contemporary version of public engagement. That is the model in part that we are implementing and what University of Illinois Chicago is implementing.

Urbana Senate Observer for the March 12, 2020 Board of Trustees Meeting in Urbana Mike Bohlmann will serve as the Urbana Senate Observer at the March Board meeting.

XI. ADJOURNMENT

The meeting was adjourned at 5:10pm.

https://uofi.app.box.com/v/SenateExecutiveCommittee/file/628145282704