Grundy Reporter

Illinois State University Senate Committee on University Statutes and Senate Procedures met March 11.

Here is the minutes provided by the committee:

Present: Chair Shawn Gilmore, H. George Friedman, Michael Grossman, Samantha Lenoch, Kelli Trei, Brent West

Ex officio: Jessica Mette, Sharon Reynolds, Jenny Roether

Absent: Matthew Goodman, William Maher, Jeffrey Stein

Guest: Sarah Zehr (Assistant Vice President for Academic Affairs)

A regular meeting of the Senate Committee on University Statutes and Senate Procedures (SP) was called to order at 9:00 am with Chair Gilmore presiding.

I. APPROVAL OF MINUTES

The minutes of the March 4, 2020 meeting were approved as distributed.

II. PUBLIC COMMENT

No requests received.

III. CHAIR’S REMARKS

Chair Gilmore noted that the next meeting is scheduled for April 1.

IV. OLD BUSINESS

SP.18.15, Senate Handbook

No new discussion.

SP.19.12, Proposed Revisions to the Statutes, Article VIII, Section 4 – Changes in Existing Units

The proposal was approved by the Senate on April 22, 2019 and was subsequently approved by the UIS Senate. The UIC Senate approved a modified version which University Senates Conference has sent back for review. SP discussed the suggested revisions by the UIC Senate, which primarily reorganizes Article VIII.4.b. SP questioned the rationale for the suggested revisions. Roether will contact the UIC Office of the Senate to inquire about the rationale. SP will discuss the proposal further at the next meeting.

SP.19.14, Proposed Revisions to the Statutes, Article III, Section 3 – The Dean

The proposal will be presented for approval at the April 6, 2020 Senate meeting.

SP.19.15, Proposed Revisions to the Statutes, Article IV, Section 2 – Department Organized with a Chair, Section 3 – Department Organized with a Head, and Section 4 – Change of Departmental Organization

Copies of the overview prepared by Grossman were distributed. SP discussed the draft wording and gave feedback to Grossman including that the background should prominently state that most of the revisions are a reorganization to create parallel language in all sections.

Grossman will update the draft proposal based on feedback received from SP.

SP.20.05, Revision to the Bylaws, Part D.8 – Senate Committee on Educational Policy and Standing Rule 13 – Formation, Termination, Separation, Transfer, Merger, Change in Status, and Renaming of Units

No new discussion.

SP.20.06, Revision to the Bylaws, Part D.1 – Senate Executive Committee (eligibility/duties of Chair and Vice-Chair)

No new discussion.

SP.20.07, Revision to the Bylaws, Part E (Governing and Advisory Bodies) and Part F (Senate Representatives to Other Bodies)

No new discussion.

SP.20.15, Revision to the Bylaws, Part D.4 – Committee on the Budget

Copies of the updated draft proposal were distributed. SP discussed the suggested revisions from the Senate Committee on the Budget. Chair Gilmore will contact Michael LeRoy, Chair of BG, for clarification of the suggested revisions. The draft proposal will be discussed further at the next meeting.

SP.20.16, Revision to the Bylaws, Part D.3 – Committee on Admissions

Copies of the updated draft proposal were distributed. Chair Gilmore reported that he spoke with Marni Boppart, Chair of the Senate Committee on Admissions, to clarify whether AD considers both undergraduate and graduate student admissions. Boppart shared that AD has primarily focused on undergraduate admissions. SP revised the draft proposal based on the input from Boppart. The draft proposal will be updated for further discussion at the next meeting.

SP.20.17, Revision to the Bylaws, Part A – Meetings (Presiding at Senate Meetings) Copies of the draft proposal were distributed. Recommendation #3 of the Report of the Eighth Senate Review Commission recommended that the Senate Executive Committee (SEC) discuss the most appropriate person to preside over Senate meetings. SP

03/11/2020 discussed the draft proposal which would specify the Senate Executive Committee Chair (or designee) to preside at Senate meetings and continue to invite the Chancellor (or designee) to call the meeting to order, give remarks, and respond to questions from senators. Friedman noted the symbolism of the Chancellor presiding at Senate meetings.

West noted that the current Bylaws language “invites” the Chancellor to preside at Senate meeting; however, there is no language to specify who would preside if the Chancellor chooses not to accept the invitation to preside.

SP will discuss the draft proposal further at the next meeting.

SP.20.18, Revision to the Bylaws, Part D.7 – Conference on Conduct Governance

No new discussion.

SP.20.19, Revision to the Bylaws, Part D.12 – Committee on General University Policy

The proposal was approved by the Senate on March 9, 2020, so it will be removed from the agenda.

SP.20.20, Revision to the Bylaws, Part D.17 – Committee on Student Discipline

No new discussion.

SP.20.22, Revision to the Bylaws, Part D.14 – Committee on Information Technology

No new discussion.

SP.20.23, Proposed Revisions to the Statutes, Article I, Section 5 – Chancellors and Vice Presidents, and Article III, Section 1 – The Campus

No new discussion.

V. NEW BUSINESS

SP.20.24, Revision to the Bylaws, Part D.15 – Committee on the Library Copies of the draft proposal from the Senate Committee on the Library were distributed. SP will discuss the draft proposal at a future meeting.

VI. ADJOURNMENT

The meeting was adjourned at 10:30 am.

https://uofi.app.box.com/v/USSP/file/649624025179