Grundy Reporter

Illinois State University Senate Committee on University Statutes and Senate Procedures met April 15.

Here is the minutes provided by the committee:

Present: Chair Shawn Gilmore, H. George Friedman, Michael Grossman, Samantha Lenoch, William Maher, Jeffrey Stein, Kelli Trei, Brent West

Ex officio: Jessica Mette, Jenny Roether

Absent: Matthew Goodman

Ex officio: Sharon Reynolds

A special meeting of the Senate Committee on University Statutes and Senate Procedures (SP) was called to order at 9:00 am with Chair Gilmore presiding.

I. APPROVAL OF MINUTES

The minutes of the April 8, 2020 meeting were approved as distributed.

II. PUBLIC COMMENT

No requests received.

III. CHAIR’S REMARKS

Chair Gilmore reported that the Senate Executive Committee (SEC) continues to meet several times each week. He noted that SEC’s current main focus is collecting feedback on the two system-wide policy documents – Policy on Intimate Personal Relationships and Policy on Consideration of Sexual Misconduct in Prior Employment.

Chair Gilmore noted that SEC’s discussions have included the logistics of the April 27 Senate meeting. Roether gave an overview of the planned format for the meeting which will occur via a Zoom webinar.

IV. OLD BUSINESS

SP.18.15, Senate Handbook

No new discussion.

SP.19.12, Proposed Revisions to the Statutes, Article VIII, Section 4 – Changes in Existing Units

SP reviewed the updated draft and approved it to be transmitted for approval at the April 27 Senate meeting.

SP.19.14, Proposed Revisions to the Statutes, Article III, Section 3 – The Dean The proposal will be presented for approval at the April 27, 2020 Senate meeting.

SP.19.15, Proposed Revisions to the Statutes, Article IV, Section 2 – Department Organized with a Chair, Section 3 – Department Organized with a Head, and Section 4 – Change of Departmental Organization

No new discussion.

SP.20.05, Revision to the Bylaws, Part D.8 – Senate Committee on Educational Policy and Standing Rule 13 – Formation, Termination, Separation, Transfer, Merger, Change in Status, and Renaming of Units

No new discussion.

SP.20.06, Revision to the Bylaws, Part D.1 – Senate Executive Committee (eligibility/duties of Chair and Vice-Chair)

No new discussion.

SP.20.07, Revision to the Bylaws, Part E (Governing and Advisory Bodies) and Part F

(Senate Representatives to Other Bodies)

No new discussion.

SP.20.15, Revision to the Bylaws, Part D.4 – Committee on the Budget

No new discussion.

SP.20.16, Revision to the Bylaws, Part D.3 – Committee on Admissions

No new discussion.

SP.20.17, Revision to the Bylaws, Part A – Meetings (Presiding at Senate Meetings)

No new discussion.

SP.20.18, Revision to the Bylaws, Part D.7 – Conference on Conduct Governance

No new discussion.

SP.20.20, Revision to the Bylaws, Part D.17 – Committee on Student Discipline

No new discussion.

SP.20.22, Revision to the Bylaws, Part D.14 – Committee on Information Technology

No new discussion.

SP.20.23, Proposed Revisions to the Statutes, Article I, Section 5 – Chancellors and

Vice Presidents, and Article III, Section 1 – The Campus

No new discussion.

SP.20.24, Revision to the Bylaws, Part D.15 – Committee on the Library

No new discussion.

SP.20.25, Revision to Senate Governing Documents Regarding Emergencies Based on discussion at the prior SP meeting, Stein drafted a resolution, which was sent to SP members prior to the meeting. Stein commented that the resolution is intended to address the issue that the Senate does not have the authority to act on items in a remote meeting setting but it needs to be able to act on certain items. He noted that the Senate Executive Committee has begun to take actions on behalf of the Senate that may generate variable responses, so the resolution would set some temporary guidelines to enable the Senate to proceed with those actions that are demanded of it despite the social distancing requirement and inability to meet in person.

SP reviewed and revised the draft resolution, most significantly to include a requirement that actions taken by the Senate in the emergency period during the COVID-19 pandemic be reported to the Senate on a consent agenda at its next in-person meeting. It was agreed to assign the resolution as a separate agenda item – SP.20.29, Resolution to Maintain Certain Senate Operators During the COVID-19 Pandemic. The resolution will be updated for further discussion at the next meeting.

SP.20.27, 2019-2020 Annual Report of the Senate Committee on University Statutes and Senate Procedures

No new discussion.

V. NEW BUSINESS

SP.20.28, Revision to the Bylaws, Part D.11 – Committee on Faculty and Academic Staff Benefits

Copies of the suggested revisions to the Bylaws, Part D.11 from the Senate Committee on Faculty and Academic Staff Benefits were distributed prior to the meeting. SP will discuss the suggested revisions at a future meeting.

VI. ADJOURNMENT

The meeting was adjourned at 10:25 am.

https://uofi.app.box.com/v/USSP/file/656655165102