Grundy County Finance Committee met April 27

By Angelica Saylo Pilo

May 6, 2020

Grundy County Finance Committee met April 27.

Here is the minutes provided by the committee:

I. Call to Order

Attendee Name

Title

Status

Arrived

Millie Dyer

Board Member

Present

Ann Gill

Board Member

Absent

Eric Rasmusson

Board Member

Present

Deb Warning

Board Member

Absent

Debra Jo Kinsella

Board Member

Present

Don Hansen

Vice Chairman

Absent

Lana Phillips

Board Member

Present

Sandy Pommier

County Board Admin. Asst.

Present

George Gray

County Board Administrator

Present

Chris Balkema

Chairman

Present

Mary Kucharz

HR Director

Present

Matt Melvin

Finance Analyst

Present

Kay Olson

County Clerk

Present

Lori Werden

Treasurer

Present

II. Approve Minutes

1. Finance Committee - Regular Meeting - Apr 13, 2020 4:30 PM

RESULT: APPROVED [UNANIMOUS]

MOVER: Millie Dyer, Board Member

SECONDER: Lana Phillips, Board Member

AYES: Dyer, Rasmusson, Kinsella, Phillips

ABSENT: Gill, Warning, Hansen

III. Claims

1. Board Member Vouchers

1. Motion to approve in the amount of $1360.

RESULT: APPROVED [UNANIMOUS]

MOVER: Lana Phillips, Board Member

SECONDER: Millie Dyer, Board Member

AYES: Dyer, Rasmusson, Kinsella, Phillips

ABSENT: Gill, Warning, Hansen

2. Claims Listing

RESULT: APPROVED [UNANIMOUS]

MOVER: Lana Phillips, Board Member

SECONDER: Debra Jo Kinsella, Board Member

AYES: Dyer, Rasmusson, Kinsella, Phillips

ABSENT: Gill, Warning, Hansen

IV. Public Comment

None

V. Budget Reporting

At 36.9% through FY20, the General Fund revenues are at 23%, expenditures 33%.

1. FY20 Budget Tracking

VI. CIC Training Plan

1. CIC Training - Assessor's Office Consulting

RESULT: APPROVED [UNANIMOUS]

MOVER: Millie Dyer, Board Member

SECONDER: Lana Phillips, Board Member

AYES: Dyer, Rasmusson, Kinsella, Phillips

ABSENT: Gill, Warning, Hansen

VII. New Business

A. Challenge to All Elected Officials/Dept. Heads to Reduce Costs During 2020 Year

A discussion was held regarding the request for department heads/elected officials to continue to reduce spending in an effort to prevent layoffs/furlougs.

B. Potential Revenue Reduction Due to COVID

Matt Melvin stated that it is too soon to determine the effects of COVID-19 on the county's revenues due to the unknowns about the Stay at Home order.

C. Update on Grundy County Tax Bill Cycle

There have been no changes from the timeline discussed previously.

D. Review Five Year Capital Plan

George Gray told the committee that the sheriff's office project has been awarded and bids are underway for the courthouse roof project.

E. 2021 Budget Planning Cycle

Matt Melvin stated that the previously presented timeline will be unchanged. Department Heads continue to track COVID specific expenditures including payroll for reimbursement.

1. 2021 Budget Planning Timeline

F. Discussion on Waiving Penalties/Fees on First Installment of Tax Bill

1. Motion to keep the current policy, penalties and fees apply.

RESULT: APPROVED [UNANIMOUS]

MOVER: Lana Phillips, Board Member

SECONDER: Millie Dyer, Board Member

AYES: Dyer, Rasmusson, Kinsella, Phillips

ABSENT: Gill, Warning, Hansen

VIII. Old Business

None

IX. Executive Session

None