Grundy Reporter

University of Illinois System University Senates Conference met April 29.

Here is the minutes provided by the senates:

PRESENT: Brennan, Burbules, Campbell, Dallesasse, Danziger, De Groote (Chair), Erricolo, Fisher, Hunt, Jenkins, Kar, Razfar, Span, Strahle, Stroscio, Tolliver, Vincent, Wade (Vice Chair)

ABSENT: Zhan

GUESTS: Phyllis Baker, Kyle Harfst, William Jackson, Timothy Killeen, Edward Seidel, Barbara Wilson

Professor De Groote, Chair, called the meeting to order at 10:05 a.m.

I. Meeting with President Killeen, Executive Vice President Wilson, Vice President Seidel and Mr. Jackson

President Killeen commented that both the Discovery Partners Institute and the Illinois Innovation Network have been very actively engaged in COVID-19 issues.

Mr. Jackson, Interim Executive Director of DPI, said that they are taking the DPI business model and putting it into the DPI operating model, which includes applied research, innovation, and community engagement. The deadline for seed grant applications has been extended to May 29. The research and development process is being formalized and will be multi-institutional and multi-disciplinary. The initial focus will be on health and wellness, the environment, data analytics and computing, food and agriculture, and transportation. Mr. Jackson described some of the current grants and proposals for big DPI projects.

Mr. Jackson discussed some of the many ways DPI is involved in community engagement and providing services. In addition, DPI and many parts of the system have stepped up during the pandemic in areas of health, testing, supplies, equipment, staffing, and providing scientific information to the state to assist in making policy decisions.

Dr. Phyllis Baker, DPI Director of Academic Affairs, discussed DPI immersion programs. There are pilot programs this fall with the UIC City Scholars Program in both technology and food science. They are in conversations with programs across the universities to explore ways to expand the program. Dr. Baker said that DPI is also involved in workforce development. This is a fast-growing initiative, particularly now with many furloughed and laid off workers. DPI is also involved in training for teachers.

Mr. Jackson said that part of DPI’s mission is to transform traditionally low-tech fields into high-tech operations, such as farm to food. Mr. Jackson also discussed what DPI’s role might be in restarting the economy. President Killeen said that DPI has drafted a white paper on restoring Illinois that would be shared with USC.

Mr. Jackson was asked how people who were more susceptible to being compromised during the pandemic would be taken into account when restoring Illinois. Mr. Jackson responded that this is a big priority for DPI and in the work being done by the Governor and the Mayor of Chicago. Community services currently include recognizing coronavirus hot spots and setting up test sites.

Mr. Jackson discussed what the DPI Executive Committee would look like. There will be representation from USC.

Dr. Kyle Harfst, Executive Director of IIN and Associate Vice President in the Office of the Vice President for Economic Development and Innovation, said that there is a governance structure in place for the 15 hubs of IIN that facilitates partnerships throughout the state. IIN promotes entrepreneurship, public policy, research, and economic development initiatives.

Professor De Groote thanked Vice President Seidel for his service to the University of Illinois. Dr. Seidel commented that there are a lot of long-term challenges with DPI and IIN. Finding meaningful ways to support the faculty and engage the faculty senates is very important. DPI and IIN need to live up to the expectations of the state concerning issues of economic development, entrepreneurship, and engaging students. There are multiple sources of funding from grants, corporate partnerships, and philanthropy.

Dr. Seidel believes that economic development is largely about technology commercialization and forming companies. He spends a lot of time thinking about workforce development and the role of community colleges. One area where we have not done a good job is creating teachers and helping K-12 education in computer science. The twelve public universities are eager to work together.

Dr. Seidel was asked to comment on which areas of the VPEDI portfolio will have the most intense activity moving forward. He said that education and workforce development will be a part of many issues, as well as social equity, and linking rural and urban economies. His office has a small staff and they will need effective partnerships. Dr. Seidel commented that it makes sense for UIC and UIUC to manage their own research parks. There are things that the system can do to assist.

President Killeen said that Dr. Seidel has been an amazing colleague who has brought a vision that has built trust and an outbound capacity to the system that was not there. President Killeen provided an update on the interim appointment of the position of VPEDI.

Professor De Groote thanked Executive Vice President Wilson for sending answers to USC’s questions about current issues and moving forward in the pandemic. EVP Wilson said that there are many differentiations across the three universities. An amazing amount of work has been done, particularly with student services. The group discussed the difficulties of reaching students and finding ways to streamline communications and keep faculty in the loop.

EVP Wilson discussed the coordinating committee that she and Vice President Ghosh will be co-chairing to look at the big picture issues of what the fall semester and beyond will look like. The committee will include the three provosts, the Vice Chancellor for Student Services at UIC, the Vice Chancellor for Research at UIUC, the System HR Director, and Professor John Dallesasse from USC.

President Killeen discussed the process and some of the information that was used in deciding that the University System would be open in the fall. He commented that we are being very thoughtful in decision-making and using scientific data to guide us on how to be open.

The group discussed how shared governance would work during this time when decision- making often needs to be done quickly. EVP Wilson said that decisions cannot be made without shared governance. She indicated that all three chancellors agree. USC members expressed appreciation for the system administration’s transparency and honest and straight- forward decision-making during this difficult time. USC members expressed eagerness to play an early role in the consultation process and communicate with the senates.

President Killeen commented that the Cares Act originally did not include money for higher education but ended up including $14B for higher education. The U of I system received $62M. Half of the money will go directly to students, and the other half will be used to fill in holes from the pandemic. A high priority now is advocating for more money for higher education in the next round of federal money.

EVP Wilson said that the feedback from the UIUC Senate on the sexual misconduct policies was very helpful. The policies have been revised and are better and stronger. Professor

De Groote indicated that the feedback from the UIC and UIS Senates would be sent soon. EVP Wilson said that the policies will go to the Board in May, but implementation work will continue.

II. Meeting with Chancellor Susan Koch

Professor De Groote thanked Chancellor Koch for her enthusiastic leadership over the past nine years at UIS.

Chancellor Koch shared her thoughts on the difficulty of leaving during a time when she cannot shake graduates’ hands, watch spring sports, and see theatrical performances. She is glad to have been here to help with the COVID-19 response and expressed her appreciation to the faculty and staff who have stepped up.

Chancellor Koch told USC that she has been and educator for 42 years; the last 35 in higher education. She recalls her interview nine years ago and the many people who encouraged her to take the position, although she knew it was an obvious opportunity to be a part of the University of Illinois. She has never regretted her decision.

Chancellor Koch said that her three priorities have been growth, talent, and facilities. She commented on some of the highlights during her time as chancellor, such as the addition of many new academic programs, including a B.S. in Nursing, data analytics, and theatre; the addition of two U of I distinguished scholars from UIS; the completion of the Brilliant Futures Campaign and the work being done on the current Reaching Stellar Campaign; writing columns for the Springfield State Journal-Register, and having special gatherings with the UIS Student Government Association. Very talented academic students have been recruited through the Music minor and through the Division II athletic programs, both of which have been very successful. One of her biggest and proudest accomplishments has been the addition of the UIS Student Union. There have been many campus beautification additions; sculptures and a koi pond to name two. Innovate Springfield joined UIS to become a hub of the Illinois Innovation Network. Future initiatives are the opening of the Sangamon Experience in PAC and the Center for Lincoln Studies.

Chancellor Koch said that navigating the pandemic has been a huge challenge every single day. UIS continues to focus on what is most important: growing the university’s visibility; attracting and maintaining faculty, students, and staff; growing programs; and collaborating with the community, alumni, and donors.

USC members expressed their appreciation to Chancellor Koch, some noting personal experiences with the Chancellor and some praising her many accomplishments.

Chancellor Koch closed by wishing everyone success and leaving with the words “Aim High.”

III. Approval of University Senates Conference Minutes of March 31, 2020

Professor Tolliver moved to approve the minutes. The motion was seconded by Professor Burbules and approved by voice vote.

IV. Classification of Senate Minutes

Class I: Matters of policy affecting one campus only. Item is sent to the President and Board of Trustees for action.

Class II: Matters affecting more than one campus. Item is sent to Senate(s) for action, then to President and Board of Trustees. At the time of this classification, the Conference member will file with the recording secretary an accurate final copy of the Senate action.

Class III: Amendments to the University of Illinois Statutes. Procedure is the same as with Class II items. At the time of reporting this classification, the Conference member will file with the recording secretary an accurate final copy of the Senate action.

Class N: This designation requires no USC action, but alerts one or more Senates to an item of interest from the originating Senate. The "N" is preceded by and followed by a lower case letter(s); c = Chicago; s = Springfield; u = Urbana- Champaign; usc = University Senates Conference. Example: "cNs,u" means that a matter has come up in the Chicago Senate, which may be of interest to Springfield and Urbana-Champaign.

Professor Tolliver moved to approve the classification of senate minutes. The motion was seconded by Professor Burbules and approved by voice vote.

A. The following items were classified I by the University Senates Conference:

1. University of Illinois at Urbana-Champaign, April 6, 2020

EP.20.111 Update the Management, BS

EP.20.128 Establish a new Fashion concentration within the BASA major in Studio Art

EP.20.129 Establish a new Fashion concentration within the BFASA major in Studio Art

EP.20.131 Establish a new Photography concentration within the BASA major in Studio Art

EP.20.132 Establish a new Photography concentration within the BFASA major in Studio Art

EP.20.135 Agricultural & Consumer Economics, BS

EP.20.138 JP: Agricultural & Consumer Economics, BS and Agricultural & Applied Economics, MAAE

EP.20.139 Information Management, MS (on campus & online)

EP.20.142 Community Health, PhD

EP.20.143 Nuclear, Plasma, and Radiological Engineering, PhD

EP.20.146 Business Data Analytics Concentration – Floating

EP.20.148 Accountancy: Accountancy Analytics, MS (online)

EP.20.149 Technology Management Graduate Concentration

EP.20.150 Revision of the Curriculum Requirements for the M.S. in Financial Engineering, Department of Industrial & Enterprise Systems Engineering, The Grainger College of Engineering

EP.20.151 Agricultural Leadership, Education, & Communications: Agricultural Education, BS

EP.20.152 BS: Agricultural Leadership, Education, & Communications, BS

EP.20.155 Urban Studies & Planning: Social Justice, BA

EP.20.156 Urban Studies & Planning: Global Cities, BA

EP.20.157 Urban Studies & Planning: Policy & Planning, BA

EP.20.158 Urban Studies & Planning: Sustainability, BA

EP.20.159 Urban Studies & Planning, BA

2. University of Illinois at Springfield, April 17, 2020 Res 49-18 Establish a Minor in Human Resources Management

Res 49-19 Add a Concentration in Human Resources Management in the Bachelor of Business Administration

Res 49-20 Changes to the Management Minor

3. University of Illinois at Chicago, April 22, 2020

PR-19.51 Proposal to Consolidate and Revise the Master of Fine Arts in New Media Arts, Master of Fine Arts in Moving Image, Master of Fine Arts in Photography, and Master of Fine Arts in Studio Arts

PR-20.47 Proposal to Revise the Doctor of Philosophy in Public Health, Concentration in Community Health Sciences

PR-20.48 Proposal to Revise the Master of Science in Management Information Systems

PR-20.49 Proposal to Rename and Revise the Doctor of Philosophy in Policy Studies in Urban Education, Concentration in Educational Organization and Leadership

PR-20.50 Proposal to Rename the Department of Family Medicine in the College of Medicine at Chicago

PR-20.53 Proposal to Rename the Richard and Loan Hill Department of Bioengineering and Rename the Bachelor of Science in Bioengineering, Master of Science in Bioengineering, and Doctor of Philosophy in Bioengineering

PR-20.54 Proposal to Establish the Biomedical Engineering (BME) Course Subject and Eliminate the Bioengineering (BIOE) Course Subject

PR-20.55 Proposal to Establish the Joint Bachelor of Science in Chemical Engineering / Master of Science in Chemical Engineering

PR-20.56 Proposal to Revise the Bachelor of Science in Engineering Physics

PR-20.57 Proposal to Revise the Minor in Communication

PR-20.58 Proposal to Eliminate the Master of Science in Occupational Therapy

PR-20.59 Proposal to Establish the Entry-Level Doctor of Occupational Therapy

CP-20.07 Proposal to Rename and Revise the Campus Certificate in Emergency Management and Continuity Planning

CI-20.01 Proposal to Rename the UIC Center for Botanical Dietary Supplements Research as the Pharmacognosy Institute

4. University of Illinois at Urbana-Champaign, April 27, 2020

EP.20.10 Suspension of Enrollment in Full-time Residential and Part-time MBA Programs

EP.20.126 Critical Film Production Minor

EP.20.127 Art Undeclared

EP.20.136 Agricultural Leadership, Education, & Communications: Agricultural Communications - Advertising, BS

EP.20.137 Agricultural Leadership, Education, & Communications: Agricultural Communications - Journalism, BS

EP.20.141 Art & Design: Design for Responsible Innovation, MFA

EP.20.144 Management, MS

EP.20.147 Agricultural Leadership, Education, & Communications: Organizational & Community Leadership, BS

EP.20.153 Business Analytics, MS

EP.20.154 Finance Concentration – Floating

EP.20.163 Proposal to Transfer Administration of Informatics and the Related Academic Programs from the Office of the Vice Chancellor for Academic Affairs and Provost to the School of Information Sciences

EP.20.164 Landscape Architecture, PhD

EP.20.165 Architecture, PhD

EP.20.166 Strategic Brand Communication, MS – Online

EP.20.168 South Asian and Middle Eastern Studies, MA

EP.20.170 Innovation, Leadership & Engineering Entrepreneurship, BS

EP.20.171 Aerospace Engineering, BS

B. The following items were classified II by the University Senates Conference:

5. University of Illinois at Chicago, April 22, 2020

The UIC Senate provided advice regarding the University of Illinois System Polices on Intimate Personal Relationships and Sexual Misconduct in Prior Employment (USC OT-365), which is in an attached letter.

C. The following items were classified III by the University Senates Conference:

6. University of Illinois at Chicago, April 22, 2020

Approved the proposed revisions to the Statutes, ARTICLE X (Academic Freedom and Tenure), Section 1 (a), 6 and 7 to permit the use of five year appointments for non-tenure track faculty (ST20.01)

7. University of Illinois at Urbana-Champaign, April 27, 2020

SP.19.12 Proposed Revisions to the Statutes, Article VIII, Section 4 - Changes in Existing Units

SP.19.14 Proposed Revisions to the Statutes, Article III, Sections 3 and 5, and Article VI –Dean, Director, or Campus Librarian

D. The following items were classified N by the University Senates Conference:

8. University of Illinois at Chicago, April 22, 2020

cNs,u Endorsed a proposal to Revise the University Policy on Class Attendance

9. University of Illinois at Urbana-Champaign, April 27, 2020

uNc,s EP.20.161 Discussion to Identify Any Urgent Issues of Educational Policy Arising from COVID-19 Stay-at-Home Orders

EP.20.162 Report of Administrative Approvals through April 13, 2020

EP.20.172 Resolution on Online Graduate Programs

SC.20.23 2020-2021 Senate and Senate Executive Committee (SEC) Meeting Schedule

V. Remarks from the USC Chair

Professor De Groote thanked USC members for all they are doing. She said there were thoughtful comments and questions during the morning session.

VI. USC Committee of the Whole Discussion: Follow-up Items from the morning session USC discussed the possibility of meeting more often in order keep communications flowing and keep up on systemwide initiatives. The group wanted to be available to President Killeen and EVP Wilson as things rapidly change. The group also discussed better communication between USC and the senates. Professor Wade made a motion to schedule a meeting mid-point between the regularly scheduled USC meetings that would last around two hours. The motion was seconded by Professor Kar and approved by voice vote. USC had a follow-up discussion on social equity issues during the pandemic. The group also wanted to hear more about how social equity issues are embedded in DPI initiatives. USC discussed the appointment of system officers and how USC should be consulted, as required by the Statutes.

Explanation of File Numbers

ST - University of Illinois Statutes

GR - The General Rules Concerning University Organization and Procedure

NC - Nominating Committee

OT - All other items

VII. Old Business - Action Items

1. ST-83. Revisions to the Statutes – new proposed revisions and proposed revisions from ST-77 that need further discussion (B File).

Professor Burbules referred to a revised draft of the new proposed revisions to the Statutes that deal with defining faculty and removing the term academic staff. He said that the USC Statutes and Governance Committee recommends forwarding the document to EVP Wilson for review by her along with Legal Counsel, Jami Painter and the USC SGC. The proposed revisions will then need to go to the senates. The recommendation from the USC SGC was approved by voice vote.

VIII. New Business

2. NC-26. Nominating Committee for 2020-21 Officers, Executive Committee, and USC Committees.

Professor De Groote announced the appointment of the USC Nominating Committee: Lynn Fisher, chair; James Brennan; and Aria Razfar.

3. ST-85. Proposed Revisions to the Statute, Article X, Section 1 (Tenure of Academic Staff) (a) 6 and 7 – to permit the use of five-year appointments for non-tenure track faculty. Passed UIC Senate 4/22/20.

Professor Burbules said that the proposed statutory revisions extend the upper limit of non- tenure-track faculty contracts from three to five years. He moved to transmit the document to the UIS and UIUC Senates. The motion was seconded by Professor Kar and approved by voice vote.

4. ST-86. Proposed Revisions to the Statutes, Article III, Sections 3 and 5, and Article VI – Dean, Director, or Campus Librarian. Passed UIUC Senate 4/27/20.

Professor Burbules said that the proposed statutory revisions change the search committee process for positions such as deans. He moved to transmit the document to the UIC and UIS Senates. The motion was seconded by Professor Kar and approved by voice vote.

IX. Old Business – Information and Discussion Items

5. ST-84. Proposed Revisions to the Statutes, Article VIII, Section 4 – Changes in Existing Units. Passed UIUC Senate 11/12/18. Transmitted to Senates 12/18/18. Revised UIUC Senate document transmitted to UIC and UIS Senates 5/7/19. Passed UIS Senate 8/30/19. Passed with amendments UIC Senate 1/30/20. UIC Senate amendments transmitted to UIS and UIUC Senates 3/2/20. Passed UIS Senate 4/3/20. Passed with amendments UIUC Senate 4/27/20.

Professor Burbules clarified that these proposed statutory revisions deal with academic renaming and honorary renaming. The UIS Senate approved the language and the UIC Senate did a major rewrite of the language. The UIC Senate version was transmitted to the UIS and UIUC Senates. The UIS Senate approved the language and the UIUC Senate approved amendments to the language. Professor Burbules suggested that USC ask the SGC to reconcile the language and then have USC decide whether the document needs to go back to the senates. USC agreed to that process.

6. OT-365. System Policies on Sexual Misconduct.

USC members discussed how to provide feedback to EVP Wilson on the system policies, University of Illinois System Policy on Intimate Personal Relationships and University of Illinois System Policy on Consideration of Sexual Misconduct in Prior Employment. USC decided to send the feedback from the senates to her and then a small group, Professors Fisher, Hunt, and Kar, would provide a summary to her.

7. OT-366. Policy on Integrity in Research and Publication. Sent to USC by the Executive Vice President 3/16/20. Transmitted to Senates 4/2/20.

There was no new information.

8. OT-326. USC Presentations to the Board of Trustees.

Professor De Groote said that she would provide a summary of what USC has done over the past year to the Board at its July meeting. She commented that she would also like to cover what had been proposed had there been a USC report in May; discuss some of the monumental things faculty did to move classes remotely.

9. OT-356. Discovery Partners Institute. Transmitted to Senates 2/28/19. Endorsed UIS Senate 3/22/19. UIC Senate did not pass; sent list of concerns 3/27/19. Endorsed UIUC Senate 4/22/19. Transmitted to President 5/7/19. USC Response to Recommendations for Shared Governance for the Discovery Partners Institute from the DPI Academic Governance Advisory Group 9/23/19.

There was no new information.

10. OT-363. Recognizing and Rewarding Faculty Participation in Shared Governance.

There was no new information.

11. OT-364. Student Mental Health Services Summit.

Professor Hunt said that the planning committee would be meeting later in the day. There are discussions of having the summit in the fall, possibly in September.

12. OT-339. Audit of the University Senates Conference. There was no new information.

13. OT-123. University Senates Conference Guests.

The Conference discussed guests to invite to future meetings.

14. Designation of USC Observer to Board of Trustees meeting:

Thursday, May 21, 2020 Springfield Lynn Fisher

15. University Updates.

Professor Fisher reported that there has been a good process so far in searching for an interim UIS Chancellor. Professor Kar reported that the UIUC SEC is looking at new mechanisms for shared governance. Professor Strahle reported that there will be a new UIS Senate Chair. Professor Vincent reported that she will be stepping down as UIC Senate Chair and Professor De Groote will be filling that role.

16. OT-142. External Groups with USC Representatives: Enrollment Management Policy Council (Wade); President’s Executive Leadership Program (Dallesasse); Establish UI System Guidelines for Invited Speakers Task Force (Span); Vice President for Academic Affairs Faculty Advisory Committee for System Academic Affairs (Tolliver); Student Mental Health Services Summit Working Group (Hunt); Sexual Misconduct Implementation Group (Strahle, Tolliver); U of I System Going Forward: Excellence Amid COVID-19 Steering Committee (John Dallesasse).

Professor Dallesasse reported that the President’s Executive Leadership Program (PELP) was to have its final session in Urbana in June, but that is now uncertain.

17. Reports from USC Committee Chairs:

Academic Affairs and Research Committee Aria Razfar, Chair

Finance, Budget and Benefits Committee Roy Campbell, Chair

Statutes and Governance Committee Nick Burbules, Chair

There were no committee reports.

X. Adjournment

The meeting adjourned at 3:25 p.m.

http://www.usc.uillinois.edu/sites/usc.uillinois.edu/files/minutes/Min-0429.20.pdf