Grundy County Animal Control/Highway/Transit Committee met June 18.
Here is the minutes provided by the committee:
Pursuant to Governor Executive Order 2020-10 ordering Stay at Home and prohibiting the public gathering of more than ten people; and, in
accordance with Governor Executive Order 2020-7, Section 6, this meeting will be conducted by teleconference only.
The public may enter comment for the Public Comment portion of the meeting by emailing publiccomment@grundyco.org by 2 hours prior to
the start of any meeting. Live audio of the meeting can be accessed in the same manner as watching a regular meeting broadcast (going to
https://www.grundyco.org and clicking on minutes and agenda towards the bottom of the page).
I. Call to Order
| Attendee Name | Title | Status | Arrived |
| Eric Rasmusson | Board Member | Present | |
| Harold Vota | Board Member | Present | |
| Doug Boresi | Board Member | Absent | |
| Debra Jo Kinsella | Board Member | Present | |
| Don Hansen | Vice Chairman | Present | |
| Jim Ryan | Board Member | Present | |
| Greg Ridenour | Board Member | Present |
Grundy County Engineer Eric Gibson
Grundy County Administrator George Gray
Grundy County Board Chairman Chris Balkema
Grundy County Animal Control Director Sue Gale
Grundy County Transit Director Sherey Zerbian
Grundy County Finance Director Matt Melvin
Grundy County IT Director Paul Webb
II. Public Comment
No public comment
III. Approval of Minutes
1. Animal Control/Highway/Transit Committee - Regular Meeting - May 21, 2020 4:30 PM
RESULT: APPROVED [UNANIMOUS]
MOVER: Greg Ridenour, Board Member
SECONDER: Harold Vota, Board Member
AYES: Rasmusson, Vota, Kinsella, Hansen, Ryan, Ridenour
ABSENT: Boresi
IV. Animal Control Claims
1. AC Claims
RESULT: APPROVED [UNANIMOUS]
MOVER: Debra Jo Kinsella, Board Member
SECONDER: Eric Rasmusson, Board Member
AYES: Rasmusson, Vota, Kinsella, Hansen, Ryan, Ridenour
ABSENT: Boresi
V. Animal Control New Business
Sue informed the committee that the parking lot has been crack filled, sealed, and striped for low bid of $1672.
A. FY2021 Budget
1. FY21 Budget - Animal Control
Sue updated the committee on Animal Control budget has been completed and turned in and that several lines were able to be lowered.
B. Animal Control Report
1. Animal Control Report
2. Weekly Numbers
3. Monthly Numbers
4. Numbers and Disp.
VI. Animal Control Old Business
Sue Gale informed the committee that they are beginning to get back to full time hours and have posted the part time warden position.
Chris Balkema and committee members thanked and recognized Sue for here hard work at Animal Control as she has announced her retirement.
VII. Transit Claims
1. Claims
Sherey explained that the claims are nothing out of the usual and are mostly comprised of cleaning bills with the COVID 19 pandemic.
RESULT: APPROVED [UNANIMOUS]
MOVER: Harold Vota, Board Member
SECONDER: Jim Ryan, Board Member
AYES: Rasmusson, Vota, Kinsella, Hansen, Ryan, Ridenour
ABSENT: Boresi
2. Recap
VIII. New Business Transit
A. FY2021 Budget
1. FY21 Budget - Transit
Sherey informed committee that the budget has been finished. Sherey is budgeting for and requesting a $1 per hour raise to begin the gradual change to the $15 per hour minimum wage requirement. The money is reflected in the budget. This is a state requirement by 2023 and will be covered by the grant.
George Gray explained the budget presentation process to the committee.
B. Update on Resuming Service
Sherey explained that service has resumed as of May 26, 2020. Service numbers are 60% less than normal. There have been no issues with PPE. At this time no fares will be collected until
7-1-2020. Transit is starting to see an increase in numbers.
C. Referral to the Board for Resolution and Ordinance for the Rebuild Illinois Capital
Grant Application
1. Resolution - Rebuild IL Capital Grant Application Sherey explained the opportunity to request new buses through the Rebuild Illinois Grant Opportunity. The resolution is needed to request 3 new buses be covered by the grant.
RESULT: REFERRED TO COUNTY BOARD [UNANIMOUS] Next: 7/14/2020 6:00 PM
MOVER: Debra Jo Kinsella, Board Member
SECONDER: Greg Ridenour, Board Member
AYES: Rasmusson, Vota, Kinsella, Hansen, Ryan, Ridenour
ABSENT: Boresi
IX. Old Business Transit
Sherey explained that the transit department will be receiving 2 new buses in the next 3-4 weeks through the Consolidated Vehicle Procurement program. These buses will be in addition to the three requested through the Rebuild Illinois Grant.
Chris Balkema requested an update on the Bus Barn grant request. Sherey explained that the process has been put on hold for now.
X. Highway Claims
1. Highway Claims
Eric explained that the claims were usual operating expenses with exception to the costs for the damages related to the flood.
RESULT: APPROVED [5 TO 0]
MOVER: Eric Rasmusson, Board Member
SECONDER: Jim Ryan, Board Member
AYES: Rasmusson, Kinsella, Hansen, Ryan, Ridenour
ABSENT: Boresi
RECUSED: Vota
XI. Fuel Usage and Overtime
1. Fuel
Eric informed committee that Fuel is normal at this point and at 41% of the budget.
2. Overtime
Eric informed committee that Overtime is normal at this point and at 59.5% of the budget.
XII. New Business Highway
A. FY2021 Budget
1. FY21 Budget - Highway
Eric gave an update on each of the highway fund expenditures and revenues. Changes in the funds are due to reprogramming projects.
B. Rebuild Illinois Grant Update
Eric explained the Rebuild Illinois Grant opportunity to the committee. The projects that Grundy County Highway Department had available would not meet the grant requirements.
C. Resolution to Purchase Tandem Truck not to exceed $265,000
1. Resolution - Purchase Tandem Truck
Eric explained that the highway department will be purchasing another tandem plow truck. The truck will be purchased through the state bid process. The resolution will be necessary to be able to receive the replacement truck by winter of 2021. The resolution price is based on prices seen in the past.
RESULT: REFERRED TO COUNTY BOARD [UNANIMOUS] Next: 7/14/2020 6:00
PM
MOVER: Greg Ridenour, Board Member
SECONDER: Jim Ryan, Board Member
AYES: Rasmusson, Vota, Kinsella, Hansen, Ryan, Ridenour
ABSENT: Boresi
D. Approval of Lowest Qualified Bidder for Goodfarm over Murray in Highland
Township
Eric explained that in the interest of time and project completion this year there will be a letting scheduled for the week of July 6th for the superstructure replacement of Goodfarm over Murray in Highland Township. Eric requested that the lowest qualified bidder be referred to the board if the project bid results are within the estimate requirements.
1. Motion to recommend lowest qualified bidder for Superstructure replacement for Goodfarm Road over Murray Sluice
RESULT: APPROVED [UNANIMOUS]
MOVER: Eric Rasmusson, Board Member
SECONDER: Harold Vota, Board Member
AYES: Rasmusson, Vota, Kinsella, Hansen, Ryan, Ridenour
ABSENT: Boresi
E. Update on current General Maintenance Projects
Eric gave an update on the 2020 general maintenance work taking place in the county.
F. Approval of Agreement for Engineering Services for Brisbin over Collins Run
Hutchison Engineering $55,000
1. Hutchinson Engineering Agreement
Eric explained that the resolution is to allow to complete design work to complete the superstructure replacement of Brisbin Road over Collins Run at the same time the road rehabilitation is taking place.
RESULT: REFERRED TO COMMITTEE [UNANIMOUS] Next: 7/14/2020 6:00 PM
MOVER: Eric Rasmusson, Board Member
SECONDER: Jim Ryan, Board Member
AYES: Rasmusson, Vota, Kinsella, Hansen, Ryan, Ridenour
ABSENT: Boresi
G. Office Manager Job Description
Eric explained that the current office manager is retiring. The position description and salary is set by collective bargaining agreement but does cover all the duties necessary.
Eric explained that the highway department would like to plan for a 6 month overlap for training to ensure a smooth transition.
It was questioned if a 6 month overlap is common in the county. George Gray explained the unique monthly job responsibilities may not be able to be experienced within a month or two training.
It was questioned how this process would be approved and if it has been done anywhere within the county. George explained the committees and process required and that it hasn't been done in his time.
1. Office Manager Position - Highway
H. Highway Maintenance Supervisor Job Description
Eric explained that the Highway Maintenance Supervisor will be retiring also. The job description and the memorandum establishing salary will be brought to the committee next month.
I. Resolution to Purchase Skid Steer not to exceed $100,000
1. Resolution-Purchase Skid Steer
Eric explained the necessity for a skid steer to more efficiently perform maintenance duties. The department is looking for a used skid steer with attachments.
RESULT: REFERRED TO COUNTY BOARD [UNANIMOUS] Next: 7/14/2020 6:00
PM
MOVER: Eric Rasmusson, Board Member
SECONDER: Greg Ridenour, Board Member
AYES: Rasmusson, Vota, Kinsella, Hansen, Ryan, Ridenour
ABSENT: Boresi
XIII. Old Business Highway
A. Flood Damage Cost Estimate
Eric explained that most of the flood damages have been encountered and tabulated. Total cost estimate is $151,000.
B. Ridge Road Update
Eric explained that utilities relocations are wrapping up. The contractor is completing pre-work, water main, storm sewer, force main, and temp pavement and the temporary lights for traffic control.
XIV. Budget Reporting
1. FY20 Budget Tracking
George Gray provided an update to the budget. Nothing stands out at this time and we are about 50% through the budget year.
XV. Executive Session
No session is necessary.
XVI. Action Taken on Recommendation from Executive Session
N/A
XVII. Adjournment
1. Motion to Adjourn
Meeting adjourned at 5:39PM
RESULT: APPROVED [UNANIMOUS]
MOVER: Harold Vota, Board Member
SECONDER: Eric Rasmusson, Board Member
AYES: Rasmusson, Vota, Kinsella, Hansen, Ryan, Ridenour
ABSENT: Boresi
http://grundycountyil.iqm2.com/Citizens/FileOpen.aspx?Type=12&ID=2619&Inline=True
Alerts Sign-up