Grundy Reporter

Coal City Village Board met July 22.

Here is the agenda provided by the board:

At 7 p.m., Mayor Terry Halliday called to order the meeting of the Coal City Village Board in the boardroom of the Village Hall. Roll call Present remotely were Trustees Ross Bradley, Dan Greggain, David Spesia, Tim Bradley and Sarah Beach, attorney Mark Heinle, Police Chief Tom Best and Ryan Hansen from Chamlin Engineering. Physically in attendance were Trustee Dave Togliatti and Village Administrator, Matt Fritz.

All in attendance recited the Pledge of Allegiance.

Mayor Halliday read aloud, “This meeting will be conducted video conference without a physically present quorum of the Village of Coal City Board of Trustees because of a disaster declaration related to COVID-19 public health concerns affecting the Village, I have determined that an in-person meeting with all participants at Village Hall is not practical or prudent because of the disaster. The Village Trustees, attorney and certain other officials will not be physically present at the Village Hall, because their attendance is unfeasible due to the disaster. The Village Hall is open for the meeting to allow physical public attendance with social distancing measures in place by any interested member of the public or new media."

The minutes of the July 8, 2020 meeting were presented. Greggain moved to approve the minutes as presented, second by Beach. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

The minutes of the July 10, 2020 meeting were presented. Spesia moved to approve the minutes as presented, second by Beach. Roll call-Ayes; Togliatti, Spesia, Beach and Halliday. Nays; none. Abstain; R. Bradley, T. Bradley and D. Greggain, Motion carried.

The warrant list was presented for approval and review. Togliatti moved to approve the warrant list, second by Greggain. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

There was no public comment at this meeting.

Nathan Fisher approached the Board regarding his proposed Eagle Scout Project. Mr. Fisher would like to construct 2 benches on the Village's Bike Path between Division Street and McArdle Road. Along with the benches, garbage cans will be installed. The project will be approved by the Coal City Public Works Department. John Cairns, Scout Master, supports Scout Fishers' efforts, and made that statement via remote video. The Board commended Scout Fisher on this project. Togliatti moved to approve the installation of benches on the Village's Bike Path with the Coal City Public Works approval, second by Spesia. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Ordinance 20-14 amending the one-way designation on a portion of West Second Street was presented to the Board. Presently there is a one-way west on West Second Street between N. Broadway and DeWitt due to children being dropped off at the elementary school on the north side. This situation is creating a severe backup on North Broadway and congestion in the existing traffic flow. The residents on Second Street have been notified of the directional change. The Board recognized the present one way direction is causing traffic congestion and suggested a right turn only, south on Broadway off Second Street. Chief Best presented his comments and opinions, and recommends the passing of this ordinance. Greggain moved to adopt Ordinance 20-14 amending the one way designation on West Second Street to require Eastbound traffic instead of its current Westbound restriction, second by Spesia, Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Resolution 20-25 was presented to the Board which accepts the Meadow Estates, Phase 5 improvements. Mark Scaggs, Developer was present for questions and comments. Phase 5 of the subdivision is substantially completed and the Village could accept the improvements conditionally. Ryan Hansen said that a punch list exists for

ximately 5 items. The present Letter of Credit will be discontinued and a Maintenance Bond will go in its place. Mr. Scaggs stated that he was waiting for a light pole and is presently working on the 2-year maintenance bond. Attorney Heinle stated that the Village's code requires a one-year Maintenance Bond while Mr. Scaggs is offering a two-year Maintenance Bond. Greggain moved to adopt Resolution 20-25 accepting the improvements for Meadow Estates, Phase 5, second by Spesia. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none, Motion carried.

Ordinance 20-15, vacating public right-of-way at the end of Railroad Street, west of 5th Avenue was discussed. Attorney Heinle stated that a survey of the property to be vacated is not complete and that the Board does not have the proper information to proceed. There will be no action taken at this time.

A Parking License Agreement between the Village of Coal City and Bob's Advanced Auto & Tire Inc. was explained by Mr. Fritz. Mr. Davis, owner/operator of Bob's Advanced Auto & Tire has agreed to pay the Village $180 per year for the use of four parking spaces in the public parking lot on the west side of S. Broadway, south of the railroad tracks. The requested spots will be for employee parking. Attorney Heinle stated that this would be the first of many agreements and that the Village should stay consistent with the parties. Several Board members expressed that the public parking is for the general public and occupying four spots will not fill the lot and until there is a parking spot issue, the Village should not charge for the parking privilege. No action was taken on this issue.

Invoices 13-14 from Christopher B. Burke Engineering, LTD (CBBEL) in the total amount of $101,712.57 were presented to the Board for payment. Mr. Fritz explained that this is for the engineering of the South Broadway Reconstruction Project Phase 3 through May 30, 2020. The Village has not received the 80% reimbursement from State of Illinois. Spesia moved to approve payment for construction oversight of the South Broadway Reconstruction project services for invoices 13-14 of $101,712.57, second by Togliatti. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Mayor Halliday expressed his condolences to the family of Audrey Endrst, former Village Clerk for over eleven years. At the time of her passing, Mrs. Endrst was 103 years old. A donation in her honor was sent to the United Methodist Church. Mayor Halliday thanked Trustee Spesia for all his efforts regarding the South Broadway Reconstruction project. The project is near completion and the improvements to our downtown area are looking great.

Trustee Beach reported on the first Farmers Market held on July 18th. The next Farmers Market is scheduled for August 1st. The Concert in the Park is tentatively scheduled for September 19th The Village and the Coal City Library are partnering to hold the Movies in the Park events.

Trustee T. Bradley had comments regarding the expense report distributed by Mr. Fritz. The discussion will be held later in the meeting.

Trustee Spesia stated that there were still items to be completed on the South Broadway Reconstruction project, including the installation of the bike racks. He approved of the appearance of the project.

Trustee Greggain said it appears that some of the planters on South Broadway do not appear level and Trustee Spesia, said the planters are to be leveled by the contractor.

Attorney Heinle reported:

• Coal City is now included in the COVID-19 region of Northcentral Illinois instead of being included in the region that was with Chicago and Cook County

• Local Cures funding program-reimbursement of expenses by the Village from March 1, 2020 to the end of the year for COVID-19 expenses; DCEO is offering the grant funding for expense recovery, funded through the Federal Government and to be distributed to local government

Ryan Hansen reported:

• Lions Park washrooms-roof is being installed and the plumbing, painting and electrical to be completed soon. Project is moving along nicely.

• 2020 Roadway Project-May move forward as soon as next week 

Chief Best said all is well at the police department. In light of the presentation delivered by the officers regarding technology assisted investigation, the police department are utilizing the technology for several investigations successfully.

Mr. Fritz reported:

• The annual audit is completed. The expense report presented to the Board and the expenditure and revenue figures were discussed. End of the year balances will change due to the audit re-verifying certain funds.

• Utility Billing-the $3,500 received through the Community Development Grant will be used towards outstanding w/s/g balances of residents. These funds will assist residents affected most by COVID-19. The August w/s/g billing will reinstate late fees and shut-offs as usual.

• A Water & Sewer Committee meeting will be scheduled to discuss the Kankakee River Valley Water Planning Area Alliance meeting with all participating communities to be held in the near future.

• The August Village Board meetings will be ZOOM meetings.

T. Bradley moved to adjourn the meeting, second by Beach. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried and the meeting was adjourned at 8:33 p.m.

https://coalcity-il.gov/wp-content/uploads/2020/01/07-22-2020-VB-Minutes.pdf