Grundy Reporter

Coal City Village Board met Sept. 9.

Here is the minutes provided by the board:

At 7 p.m., Mayor Terry Halliday called to order the regular session of the Coal City Village Board in the boardroom of the Village Hall. Roll call; Trustees in attendance virtually were Dave Togliatti, Ross Bradley, Dan Greggain, David Spesia, Tim Bradley and Sarah Beach. Also in attendance remotely were Matt Fritz, village administrator, attorney Mark Heinle, and Ryan Hansen from Chamlin Engineering,

All recited the Pledge of Allegiance.

The minutes of the August 26, 2020 meeting were presented. Beach moved to approve the minutes as presented, second by Spesia. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Abstain; Greggain. Motion carried.

The warrant list was presented. Following questions and review, Greggain moved to approve the warrant list as presented, second by Spesia. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Public Comment-A letter of request and Proclamation from the Braidwood Knights of Columbus #1574 requesting a "tootsie roll” drive slated for September 18, 19 and 20th from 9 a.m. to 5 p.m. was presented to the Board. Volunteers collecting donations will be located at business locations. The fundraiser will assist people with intellectual disabilities. The Board OK'd the request and approval was granted.

Resolution 20-26 approving bidding for the purchase of tax sale property in Coal City was presented by Mr. Fritz. He explained that this was orphaned property adjacent to property presently owned by the Village in Big Timber Subdivision. The property is being sold due to property tax payment delinquencies and Grundy County is selling the parcel for the back taxes. The not to exceed price was set at $5,000 for the bid from the Village. Togliatti moved to approve Resolution 20-26 providing the capability to bid upon a Grundy County 2020 Tax Sale Property within Coal City, second by Spesia. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Resolution 20-27 providing COVID loan assistance to the Family Skate Center was presented to the Board by Mr. Fritz. This is a $2,000 revolving loan through the Village, interest free for a five-year period. Two other businesses have taken advantage of this opportunity. T. Bradley moved to adopt Resolution 20-27 providing a revolving loan COVID Assistance Loan to the Family Skate Center for $2,000, second by Spesia. Roll call Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

The Coal City Police Department is purchasing a squad car and the vehicle was ordered in June 2020. The cost for the vehicle and equipment total $60,000. The Village is acquiring the loan through the Coal City Bank and the Mayor will be required to execute a loan agreement for the funds. A resolution will be prepared to finalize the transaction when the squad arrives. Greggain moved to authorize Mayor Halliday to enter into a loan agreement with the Coal City Bank following the review of the prepared contract by the Village Attorney, second by Spesia. Roll call-Ayes; Togliatti, R. Bradley, Greggain, Spesia, and Beach. Nays; T. Bradley. Motion carried.

Mr. Fritz is recommending the addition to the Village's administrative staff by way of an Administrative Intern. Mr. Fritz explained the many areas where an intern could assist the Village, Due to COVID-19, possible funding reimbursement may be applicable, up to 60% of the intern's wages. This would be a 2-year position, working approximately 20 hours per week at the rate of $15.50 per hour. Most interns are students through the Northern Illinois University's Master Degree Program in Public Administration. Beach moved to add an Administrative Intern position within the Village's administrative staff and allow the Village Administrator to hire its first intern at $15.50 per hour, second by Togliatti. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none, Motion carried.

Mr. Fritz explained that the sludge removal budget was set for $100,000. Between Stewart Spreading and Waste Management, the total amount is $101,067.67. There exists an invoice in the amount of $21,762.30 due and payable to Waste Management and will go over the proposed budget amount by $1067.67. Mr. Fritz stated that even though the amount exceeds the budgeted amount, it will not affect the overall program. This is the final invoice for this project. R. Bradley moved to approve the final invoice related to the sludge removal at the sanitary treatment facility related to a payment to Waste Management of $21,762.30, second by T. Bradley. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried,

Two proposed annexations were presented to the Board. kett Land Development LLC, located west of South Carbon Hill Road and north of East Spring Road, presently located in unincorporated Grundy County. The IRG property (2390 S. Broadway), consisting of three parcels to be annexed, are located east of South Broadway, south of East Reed Road and west of the Union Pacific railroad tracks. Petitions of Annexation will follow and the Coal City Planning and Zoning Board will hold the Public Hearing. No action on the part of the Board is required at this time.

Mayor Halliday reported that it was announced by Exelon that the Dresden Nuclear Station will be closing. Mayor Halliday encouraged the public to support not closing the facility at savedresden.com. Dresden Nuclear Station hires over 800 people and the Village will suffer the loss of taxes,

Trustee Beach stated that the Concert in the Park is scheduled for September 19th at Campbell Memorial Park with "Cadillac Groove" performing from 7 pm-10 pm. COVID safety will be observed, including social distancing and masks. Food trucks will be available and attendance is encouraged.

Trustee Spesia noted that the South Broadway Reconstruction project appears to be at a stand still but the project needs to be completed and it has drug out too long.

Trustee Greggain announced that a Public Health & Safety Committee meeting will be held at 5 p.m. on Monday, September 14th.

Trustee Togliatti said that the planning and Zoning Board is meeting to address several upcoming issues and he is looking forward to reconvening again.

Clerk Noffsinger reported:

• April 6, 2021 is the Consolidated Election. Coal City has three four year trustee vacancies for the terms of Tim Bradley, David Spesia and Sarah Beach, Petitions will be available for circulation on Tuesday, September 22nd with the filing date of December 14th-21st.

• The Village's 4th Amendment to the TIF District will hold a Public Meeting on Thursday, September 24, 2020 at the Coal City Lions Club, 480 Illinois Street

• She has been working on a project wherein she had located original documents including Ordinances and Resolution from 1888 to 1984. This has been a 6-month project. All those documents have been cataloged and filed. They has historic value and she was very pleased to locate them.

Ryan Hansen from Chamlin Engineering reported:

• 2020 Street Maintenance and alley work are completed. Items remaining to be completed are the Village Hall parking lot and alley.

• Lions Park Bathroom update-project is complete except for the final concrete punchlist items and site restoration. Completion date is October 1st

• Early winter bidding for the 2nd Avenue storm sewer project and possibly the North Broadway Bridge which is waiting for further funding. Prairie Oaks Pavement rehabilitation project-waiting for coring from Geotech to proceed

Mr. Fritz announced:

• Chief Best is absent due to family medical issues 

• Grundy Counties COVID-19 rates have fallen; more residents are being tested and a testing side will be the Early Childhood School on September 15 from 2 pm-5pm and on Sunday, September 27th with the location to be determined 

• Gift certificate program update-$36,000 of the certificates have been used; about one-half of the amount issued

• Solid Waste Meeting-Three businesses are interested in bidding and the Street & Alley Committee along with Darrell Olson and Mayor Halliday will review the bids submitted

• FY21 Audit is near completion and will be reviewed by the Finance Committee before being presented to the Village Board

T. Bradley moved to adjourn the meeting, second by Beach. Roll call-Ayes; Togliatti, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried and the meeting was adjourned at 7:58 p.m.

https://coalcity-il.gov/wp-content/uploads/2020/01/09-09-20-VB-Minutes.pdf