Grundy Reporter

Village of Coal City Village Board met Feb. 10.

Here is the minutes provided by the board:

At 7 p.m., in the boardroom of the Village Hall, Mayor Terry Halliday called to order the regular meeting of the Coal City Village Board. Roll call-Trustees Dave Togliatti, Ross Bradley, Dave Spesia, Tim Bradley and Sarah Beach, attorney Mark Heinle, Matthew Fritz, Village Administrator, Tom Best, Chief of Police and Ryan Hansen from Chamlin Engineering. Absent was Trustee Dan Greggain.

All present recited the pledge of Allegiance.

The minutes of the January 27, 2021 meeting were presented. Togliatti moved to approve the minutes as written, second by Spesia. Roll call-Ayes; Togliatti, Spesia, T. Bradley and Beach. Nays; none. Abstain; R. Bradley. Absent; D. Greggain. Motion carried.

The warrant list was presented and reviewed by the Board. Following discussion, R. Bradley moved to approve the warrant list as presented, second by Togliatti. Roll call Ayes; Togliatti. R. Bradley, Spesia, T. Bradley and Beach. Nays; none. Absent; Greggain, Motion carried.

There was no public comment at this meeting.

Mr. Fritz presented a contract in the amount of $9,760,00 to Huff & Huff for the quality outflow at the sanitary treatment plant. The Village is researching and planning for the sanitary treatment facility upgrade and a re-rating of the plant. Ryan Hansen explained that this is a necessary step in order to expand the facility and that Huff & Huff were the lowest of three bidders for the project. R. Bradley moved to authorize Mayor Halliday to enter into a contract for $9,760.00 to allow Huff & Huff to complete the outflow study for the Sanitary Treatment Facility, second by Spesia. Roll call-Ayes; Togliatti, R. Bradley, Spesia, T. Bradley and Beach. Nays; none. Absent; Greggain. Motion carried.

Mr. Fritz reported that a joint Finance Committee and Water & Sewer Committee meeting was held last week in order to discuss the expansion of the water treatment plant facility. In order to submit an application for their low interest loan and principal forgiveness, the engineering design has to be submitted. The estimated cost for the design is under 7% of the anticipated project cost. Ryan Hansen explained that the water treatment plant expansion will increase the plant capacity. There are four (4) tasks that the engineering service will cover;

• Water Treatment Plant Expansion

• New Well

• Raw Water Main

• Alternatives Investigation 

It was noted that there is a correction in the engineering agreement for services under Task 1 which will be changed by Chamiin Engineering and forwarded to the Village for execution. This is a top priority project of the Village. R. Bradley moved to authorize Mayor Halliday to enter into a contract as amended on the record, for the Water Treatment Facility Expansion with Chamlin Engineering which will be an estimated $309,000, second by Spesia. Roll call-Ayes; Togliatti, R. Bradley, Spesia, T. Bradley and Beach. Nays; none. Absent; Greggain. Motion carried.

Mr. Fritz explained that Tyler Jackson chose to redo the Welcome sign on the west edge of the Village on Rt. 113 and Carbon Hill Road as his Eagle Scout Project. The Board supported his project at the August 14, 2019 meeting. The proposed sign is larger than first proposed by Tyler Jackson and due to age and deterioration, the entire sign needs to be replaced as opposed to restored as first presented as the Eagle Scout project. Chamlin prepared an engineering drawing of the proposed new sign and donated their time for this project. In addition, the Welcome sign on the east entrance into the Village will be replaced as it is in the same shape as the other sign. A breakdown of the expenses for the new signs were presented to the Board with a not-to-exceed total of $18,700. Jackson will seek to have some of the expenses less as a donation to his project. Other comments and concerns from the Board included:

• School will approve of the placement of the sign

• The new sign will not obstruct the traffic line of site

• Funding for the project will come from the Street & Alley fund

• The project is subject to prevailing wage

• Jackson has to present his project for approval to the Boy Scouts of America and the Coal City School District 

Beach moved to approve an expenditure not-to-exceed $18,700 to complete the Welcome signage rehabilitation for the Village and participate in Tyler Jackson's Eagle Scout Project, second by Spesia. Roll call-Ayes; Togliatti, R, Bradley, Spesia and Beach. Nays; T. Bradley. Absent; Greggain. Motion carried.

Mayor Halliday announced that he would be out of town until Tuesday, February 16th. He thanked the Finance and Water & Sewer Committees for the recent joint meeting regarding the waste water and water treatment plant projects.

Beach encouraged residents participation in the "Galentine's" event slated for February 11th from 4pm-8pm at local businesses. Many prizes will be awarded and businesses are offering specials for the event. In addition, don't forget that Sunday, February 14th is Valentine's Day.

T. Bradley thanked the Police Department and Maintenance Department for working out in this cold weather.

R. Bradley thanked Chamlin Engineering for their involvement with the expansion to the Village's utilities.

Togliatti reported on the Ad Hoc meeting of the Planning and Zoning Board concerning the Core Area Commercial Design Guidelines.

Attorney Heinle announced that he would not be at the next Village Board meeting, but that another member of the firm will attend in his stead. A review of the Village's solicitation ordinance in the code will be conducted in the near future.

Ryan Hansen reported on pending projects:

• Water treatment plant expansion

• Prairie Oaks Subdivision road resurfacing-core samples were done; resurfacing plan to be prepared

• Meeting with Village Maintenance-water & storm sewer projects

• Mayor requested a report each month on the engineering of the water treatment plant expansion

Chief Best reported:

• Sgt. Logan and Bonnie Wieczorek were completing CAD program training & updates

• Officer Brian Pustz is presently training with the force and doing very well Report of the Pro-Act meeting held earlier today

• The $500 donation to the Pro-Act Program will be on the next Village Board warrant list

• Asking the Village to donate an old squad car to the Pro-Act Program

Mr. Fritz announced:

• Snowplowing-Many hours of street plowing; assisted businesses with moving the piles of snow from the parkways/corners

• 9 car owners were notified to move their vehicles; violating the 48 hrs. snow plowing restrictions

• Downstate Stabilization Grants-waiting on two businesses (LaPiazza and Broadway Family Dental Center) for approval of funds; March 24th Public Hearings to be conducted to close out two businesses that have received the grants (Broadway Dance Center and X-Calibur Gymnastics)

• Intern Tom Phetmeuangmay was instrumental in applying for the CURES grant and the Village has received the grant which is related to COVID-19 expenses incurred by the Village

T. Bradley moved to adjourn the meeting, second by Beach. Roll cail-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried and the meeting was adjourned at 7:36 p.m.

https://coalcity-il.gov/wp-content/uploads/2021/01/Minutes-02-10-2021.pdf