Illinois State Senate Committee on Campus Operations met Oct. 21.
Here are the minutes provided by the committee:
Present: Chair John Dallesasse, Joe Bradley, Susan Breakenridge, Reid Christianson, Peter Dragic, Rudolf Haken, Sara Holder, Joanne Kaczmarek, Jacob Sherkow
Ex officio: Ehab Kamarah, Gloria Keeley, Albert Rios, Morgan White
Absent: Alex Johannes, Aranza Rico
I. CALL TO ORDER
A regular meeting of the Senate Committee on Campus Operations (CO) was called to order at 8:00 am with Chair Dallesasse presiding.
II. APPROVAL OF MINUTES
The minutes of the September 23, 2021 meeting were approved as distributed by roll call vote.
Yes: Dallesasse, Bradley, Breakenridge, Christianson, Dragic, Haken, Holder
No: None
Abstain: Kaczmarek
III. PUBLIC COMMENT
No requests received.
IV. CHAIR’S REMARKS
Chair Dallesasse shared that there was a request over the summer to add additional duties to the committee and incorporating those duties in the Bylaws or recommending that a different committee be formed to handle those duties.
V. UPDATE ON FACILITIES AND SERVICES (Kamarah)
Kamarah provided the following updates:
• F&S is working on developing the Campus Landscape Master Plan. The plan will improve the aesthetic of the outside locations. A landscape architecture has been hired for this purpose. The target of completing the study is early spring. Based on the findings in the study, a long-term strategy and plan to significantly improve the look, feel and sustainability of the outdoor spaces.
• F&S is in the planning stages of the Doris Kelly Christopher Extension Center to consolidate the extension programs currently housed in several buildings into a new centralized location. The Center will be located at the University of Illinois Arboretum. The building will be approximately 32,000 square feet and will cost approximately $40,000,000. A gift of $40,000,000 has been received from U of I alum, Dorris Kelly Christopher.
• F&S is still experiencing delays in receiving materials which is continuing to impact all aspects of operations (maintenance, construction).
VI. UPDATE ON THE INSTITUTE FOR SUSTAINABILITY, ENERGY, AND ENVIRONMENT (White) White shared the following:
• White is now the Acting Director of Capital Programs now.
• Yesterday was Campus Sustainability Day. Various student groups were there as well as the Park District.
• ISEE has completed a sustainability training video. It can be found at: https://go.illinois.edu/sust_training. There is a short survey and questionnaire at the end of the video.
• ISEE Congress is a free conference that is open to campus members as well as members of the community. The conference lasts between one and two days and there are different topics discussed each day. The topic this year is Circular Food Systems. This year the event will be held online over the lunch hour on October 27 (1:00p), November 3 (12:00n), and November 9 (12:00n).
VII. UPDATE ON THE STUDENT SUSTAINABILITY COMMITTEE (Rios)
Rios provided the following updates:
• Application for funding closed on October 15 for non-student requests over $10,000. • Applications for funding for student requests under $10,000 are still be accepted.
VIII. UPDATE ON BUSINESS PRACTICES (Keeley)
Keeley shared the following:
• Open comment period related to a potential revision to the electronic signature policy. The information can be found on the OBFS website.
• The Policy Office is working with University payables related to the Chrome River upgrade.
• Contracts+ application is on track to deploy in November.
• Keeley will be retiring at the end of November. She is working on finding a replacement.
IX. OLD BUSINESS
No discussion.
X. NEW BUSINESS
CO.22.01, Review of Bylaws, Senate Committee on Campus Operations
Present: Chair John Dallesasse, Joe Bradley, Susan Breakenridge, Reid Christianson, Peter Dragic, Rudolf Haken, Sara Holder, Joanne Kaczmarek, Jacob Sherkow
Ex officio: Ehab Kamarah, Gloria Keeley, Albert Rios, Morgan White
Absent: Alex Johannes, Aranza Rico
I. CALL TO ORDER
A regular meeting of the Senate Committee on Campus Operations (CO) was called to order at 8:00 am with Chair Dallesasse presiding.
II. APPROVAL OF MINUTES
The minutes of the September 23, 2021 meeting were approved as distributed by roll call vote. Yes: Dallesasse, Bradley, Breakenridge, Christianson, Dragic, Haken, Holder
No: None
Abstain: Kaczmarek
III. PUBLIC COMMENT
No requests received.
IV. CHAIR’S REMARKS
Chair Dallesasse shared that there was a request over the summer to add additional duties to the committee and incorporating those duties in the Bylaws or recommending that a different committee be formed to handle those duties.
V. UPDATE ON FACILITIES AND SERVICES (Kamarah)
Kamarah provided the following updates:
• F&S is working on developing the Campus Landscape Master Plan. The plan will improve the aesthetic of the outside locations. A landscape architecture has been hired for this purpose. The target of completing the study is early spring. Based on the findings in the study, a long-term strategy and plan to significantly improve the look, feel and sustainability of the outdoor spaces.
• F&S is in the planning stages of the Doris Kelly Christopher Extension Center to consolidate the extension programs currently housed in several buildings into a new centralized location. The Center will be located at the University of Illinois Arboretum. The building will be approximately 32,000 square feet and will cost approximately $40,000,000. A gift of $40,000,000 has been received from U of I alum, Dorris Kelly Christopher.
• F&S is still experiencing delays in receiving materials which is continuing to impact all aspects of operations (maintenance, construction).
VI. UPDATE ON THE INSTITUTE FOR SUSTAINABILITY, ENERGY, AND ENVIRONMENT (White) White shared the following:
• White is now the Acting Director of Capital Programs now.
• Yesterday was Campus Sustainability Day. Various student groups were there as well as the Park District.
• ISEE has completed a sustainability training video. It can be found at:
https://go.illinois.edu/sust_training. There is a short survey and questionnaire at the end of the video.
• ISEE Congress is a free conference that is open to campus members as well as members of the community. The conference lasts between one and two days and there are different topics discussed each day. The topic this year is Circular Food Systems. This year the event will be held online over the lunch hour on October 27 (1:00p), November 3 (12:00n), and November 9 (12:00n).
VII. UPDATE ON THE STUDENT SUSTAINABILITY COMMITTEE (Rios)
Rios provided the following updates:
• Application for funding closed on October 15 for non-student requests over $10,000. • Applications for funding for student requests under $10,000 are still be accepted.
VIII. UPDATE ON BUSINESS PRACTICES (Keeley)
Keeley shared the following:
• Open comment period related to a potential revision to the electronic signature policy. The information can be found on the OBFS website.
• The Policy Office is working with University payables related to the Chrome River upgrade.
• Contracts+ application is on track to deploy in November.
• Keeley will be retiring at the end of November. She is working on finding a replacement. IX. OLD BUSINESS
No discussion.
X. NEW BUSINESS
CO.22.01, Review of Bylaws, Senate Committee on Campus Operations
CO Minutes 10/21/2021 Page 2 of 3
Chair Dallesasse shared that there was an overall review of the committee structures within in the Senate. In the process of reviewing the overall committee structure, it was observed that there is not a specific Senate committee that is tasked with issues pertaining to the research mission of the University. Chair Dallesasse shared with the Senate Executive Committee that Campus Operations had invited visitors from the Office of the Vice Chancellor for Research to discuss different issues related to operations, and visitors from the Division of Research Safety to discuss audits and that process and how that organization fit into the Facilities and Services safety organization, as well as Melanie Loots to discuss the Indirect Cost Recovery models and rates.
The committee discussed adding a research component to the Campus Operations committee and the consensus of the committee is that a separate Senate committee should be established. The committee wouldn’t object to looking at duties/membership of the proposed committee.
Discussion of visitors to future meetings
Some of the topics/guests that the committee would like to have a future meeting are:
• Pedestrian safety (bicycles/hoverboards/skateboards); rules of the road
• University of Illinois Police Department
• Outside contractors interacting with campus populations
• Space Usage on campus (remote/hybrid/in person workforce)
XI. ADJOURNMENT
The meeting was adjourned at 9:20 am.
Chair Dallesasse shared that there was an overall review of the committee structures within in the Senate. In the process of reviewing the overall committee structure, it was observed that there is not a specific Senate committee that is tasked with issues pertaining to the research mission of the University. Chair Dallesasse shared with the Senate Executive Committee that Campus Operations had invited visitors from the Office of the Vice Chancellor for Research to discuss different issues related to operations, and visitors from the Division of Research Safety to discuss audits and that process and how that organization fit into the Facilities and Services safety organization, as well as Melanie Loots to discuss the Indirect Cost Recovery models and rates.
The committee discussed adding a research component to the Campus Operations committee and the consensus of the committee is that a separate Senate committee should be established. The committee wouldn’t object to looking at duties/membership of the proposed committee.
Discussion of visitors to future meetings
Some of the topics/guests that the committee would like to have a future meeting are:
• Pedestrian safety (bicycles/hoverboards/skateboards); rules of the road
• University of Illinois Police Department
• Outside contractors interacting with campus populations
• Space Usage on campus (remote/hybrid/in person workforce)
XI. ADJOURNMENT
The meeting was adjourned at 9:20 am.
https://uofi.app.box.com/v/CampusOperations/folder/51629888426
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