Grundy Reporter

Coal City Village Board met June 22.

Here are the minutes provided by the board:

At 7 p.m., Mayor Terry Halliday called to order the meeting of the Coal City Village Board in the boardroom of the Village Hall. Roll call Trustees Dave Togliatti, Ross Bradley, Dan Greggain, Dave Spesia and Sarah Beach. Absent; Tim Bradley. Also in attendance were Matt Fritz, village administrator, Ryan Hansen, of Chamlin Engineering, attorney Mark Heinle and police chief Chris Harseim.

All present recited the Pledge of Allegiance.

The minutes of the June 8, 2022 meeting were presented. Greggain moved to approve the minutes, second by Spesia. Roll call-Ayes; Togliatti, R. Bradley, Greggain, and Spesia. Nays; none. Absent; T. Bradley. Abstain; Beach. Motion carried.

The warrant list was presented to the Board. Following discussion, R. Bradley moved to approve the warrant list as presented, second by Togliatti. Roll call-Ayes; Togliatti, R. Bradley, Greggain, Spesia and Beach. Nays; none. Absent; T. Bradley. Motion carried.

PUBLIC COMMENT

Gary Planeta 1125 E. Third Street, Coal City

Mr. Planeta approached the Board regarding the restoration of the lawns from the company installing the fiber optic cable. He has been waiting four months and nothing has been done with his lawn. Mr. Planeta would like to know who to contact and/or who is in charge in order to have this finished. Mayor Halliday said that this issue would be looked into the next day, Thursday, and the Village would contact the proper contact. Four months is longer than should be expected.

Ordinance 22-14, adopting a lease addendum for the property at 55 W. Maple was reviewed by the Board, Mr. Fritz explained that the building, owned by Jeff and Donna Halliday, is presently being leased by the Village and utilized as the office for the Building Department along with storage for other departments. A proposed three-year lease is being recommended with the rate of $1,600 per month the first year, $1,700 per month the second year and $1,800 per month for the third year. Future long term plans for Village offices and Police Department will be considered, Greggain moved to adopt Ordinance 22-14 entering into a Lease Extension for the utilization of the 55 W. Maple building, second by Spesia. Roll call-Ayes; Togliatti, R. Bradley, Greggain, Spesia, and Beach. Nays; none, Absent; T. Bradley. Motion carried.

Mr. Fritz explained that the final payment of $57,600 to Chamlin Engineering for the engineering on the wastewater treatment plant improvement design is being presented to the Board for payment. R. Bradley moved to authorize payment of $57,600 for design engineering of the Sanitary Treatment Plant Modernization pr Engineering, second by Togliatti. Roll call-Ayes; Togliatti, R. Bradley, Greggain, Spesia, and Beach. Nays; none. Absent; T. Bradley, Motion carried.

An approval for the construction to the existing Boy Scout Cabin on S. Illinois Street was presented to the Board. Mr. Fritz explained that the Boy Scout Cabin sits on Village property and that the addition will be the expense of the Boy Scouts and not the Village. Items discussed included;

• The addition would be an improvement to Village property

• The Village will not enforce building permit fees, but will comply with construction and inspections

• Utilization of the property by the Boy Scouts will be prepared probably via

a Lease Agreement

The Boy Scouts are sponsored by the Coal City United Methodist Church

• Water & Sewer hook-up will be provided by the Village; services are presently being provided through the Lions Club Hall Greggain moved to approve the construction of the Boy Scout addition to the existing Boy Scout Cabin to be completed without collection of building permit fees, second by R. Bradley. Roll call-Ayes; Togliatti, R. Bradley, Greggain, Spesia and Beach. Nays; none, Absent, T. Bradley. Motion carried.

A Memorandum of Understanding was presented to the Board regarding the Metropolitan Alliance of Police, Chapter #186 (MAP) between the Village of Coal City and the Coal City Police Department union regarding collective bargaining terms. Two issues rearding vacation time allotment, causing grievances to be filed. Mr. Fritz explained that this Memorandum of Understanding (MOU) contains six different items. Those six items are:

#1 M1 Agreement of prior practice and the calculation of vacation time allotment and the unfair labor practice charge will be withdrawn and settled

#2 M2 Agreement to deposit 32 hours of benefit time into vacation time for Officer Nugent; withdrawing the prior grievance and settlement

#3 M3 Agreement to compensate 32 hours of straight time, at his last earned rate of pay by the Village for Officer Pustz; withdrawing the prior grievance and settlement

#4 M4 Agreement to clarify the vacation hours of Officer Kolton Stockdell and Officer Connor Goron to receive 84 hours of vacation time on January 1, 2023 after they complete their first probationary year

#5 M6 Agreement regarding the officer's use of rest periods while on duty restrictions:

• Restricted to a 3.1 mile circumference from the Village Hall . May utilize Village vehicles for their rest period while on duty

• Update their location by radio or mobile data terminal if outside of the Village Grievance to be withdrawn and settled

#6 Agreement to modify the Collective Bargaining Agreement to attract and hire quality officers by way of the lateral hiring practice

Mr. Fritz stated that there was confusion in past practices which this addendum rectifies. This addendum may become and added to the next MAP Contract. Greggain moved to authorize Mayor Halliday to enter into the Memorandum of Understanding, M1, pending final legal review, second by Togliatti. Roll call-Ayes; Togliatti, R. Bradley, Greggain, Spesia, and Beach. Nays; none. Absent; T. Bradley. Motion carried. Greggain moved to authorize Mayor Halliday to enter into the Memorandum of Understanding, M2, pending final legal review, second by R. Bradley. Roll call-Ayes; Togliatti, R. Bradley, Greggain, Spesia, and Beach, Nays; none. Absent; T. Bradley. Motion carried. R. Bradley moved to authorize Mayor Halliday to enter into the Memorandum of Understanding, M3, pending final legal review, second by Togliatti. Roll call-Ayes; Togliatti, R. Bradley, Greggain, Spesia, and Beach. Nays; none. Absent; T. Bradley. Motion carried. Greggain moved to authorize Mayor Halliday to enter into the Memorandum of Understanding, M4, pending final legal review, second by R. Bradley. Roll call-Ayes; Togliatti, R. Bradley, Greggain, Spesia and Beach, Nays; none. Absent; T. Bradley. Motion carried. Greggain moved to authorize Mayor Halliday to enter into the Memorandum of Understanding, M5, pending final legal review, second by R. Bradley. Roll call-Ayes; Togliatti, R. Bradley, Greggain, Spesia and Beach. Nays; none. Absent; T. Bradley. Motion carried. Greggain moved to authorize Mayor Halliday to enter into the Memorandum of Understanding, M6, pending final legal review, second by R. Bradley. Roll call-Ayes; Togliatti, R. Bradley, Greggain, Spesia and Beach. Nays; none. Absent; T. Bradley, Motion carried

Mayor Halliday asked to be kept informed regarding the Planeta inquiry, July 27th Mayor Halliday will be out of town and not at that Board meeting,

Attorney Heinle asked for direction regarding the sale and bid opening for the property at 95 E. Oak Street. The Board advised him to proceed with the paperwork. Also, Attorney Heinle said, as with the Village's concession stand and the Lion Club Hall, the Boy Scout Cabin is located on Village property, insured by the Village and the addition will be a Village improvement. He recommends that an extended lease agreement be prepared.

Ryan Hansen said the MFT bid letting will be held at 10 am on July 6th and the results presented to the Board at their July 13th meeting. D Construction will begin work on the waste water treatment plant improvement project the week of July 11th,

Chief Harseim reported on the recent "Cops Can Cook" Fundraiser for the Denny Neary Scholarship Fund. He announced that $5,029 was raised.

Mr. Fritz stated that the RFQ for the North Broadway project will be advertised next week. He reported on a meeting with Senator Jason Bareckman this day and that the Will County CED Breakfast is June 23rd and that he will be attending. Coal City did not receive the Housing Rehabilitation Grant and stated different ways the Village might qualify when we apply for the grant in the future. July 13th meeting will hold a public hearing to close out the last Housing Rehabilitation Grant the Village obtained.

Greggain moved to adjourn the meeting, second by Beach. Roll call-Ayes; Togliatti, R. Bradley, Greggain, Spesia and Beach. Nays; none. Absent; T. Bradley. Motion carried and the meeting was adjourned at 7:47 p.m.

https://coalcity-il.gov/wp-content/uploads/2022/06/VB-Meeting-Minutes-06-22-2022.pdf