Grundy Reporter

Village of Coal City Village Board met Jan. 25.

Here are the minutes provided by the board:

At 7:00 p.m. on Wednesday, January 25, 2023, Mayor Terry Halliday called to order the meeting of the Coal City Village Board in the boardroom of the Village Hall. Roll call- Trustees Dave Togliatti, Ross Bradley, Dave Spesia, Tim Bradley and Sarah Beach. Absent was Trustee Dan Greggain. Also in attendance was Matt Halloran from Chamlin Engineering, attorney Mark Heinle, Police Chief Chris Harseim and Matt Fritz, Village Administrator.

All present recited the Pledge of Allegiance.

The minutes of the January 11, 2023 meeting were presented for approval. Spesia moved to approve the minutes as written, second by Beach. Roll call-Ayes; Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Abstain; Togliatti. Motion carried.

The warrant list was presented and reviewed by the Board. R. Bradley moved to approve the warrant list as presented, second by Togliatti. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried.

There was no Public Comment at this meeting.

Ordinance 23-01, a conditional use permit request to operate a bar without live entertainment or dancing located at 435 E. Division Street, Unit #4, was presented to the Board. The petitioner was present for questions and comments. The establishment is presently a barber shop offering hot towel shaves and haircuts and would like to be able to serve beer and wine in addition to the grooming care. The property is zoned C-3. Petitioner, Oscar Luevano, understands the conditions of his request and presented a business plan to coordinate with his application. A Public Hearing was held before the Coal City Planning and Zoning Board and they are making this positive referral to the Village Board. The Class "A" Liquor License request will be presented to this Board at a future date following the conditional use permit approval. Togliatti moved to adopt Ordinance 23-01 granting a conditional use to operate a bar without live music entertainment or dancing at 435 W. Division Street, second by Spesia. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried.

Ordinance 23-02 regarding sex offender registration requirements was presented to the Board for consideration. Attorney Heinle explained that the Village may charge the fee of $100.00 for the registration of each sex offender within the Village. The registration is a mandatory annual obligation. Chief Harseim stated that there are presently 13 sex offenders registered. T. Bradley moved to adopt Ordinance 23-02 incorporating a registration fee for convicted sex offenders within the Village Code, second by Spesia. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried.

Mr. Fritz informed the Board that the present aeration piping at the Village's sanitary treatment facility needs to be replaced. An estimate was received from Island City Piping, Inc. in the amount of $48,000.00 for the project. Mr. Fritz described the necessity of the replacement in order to comply with EPA requirements. The project will replace the original equipment. R. Bradley moved to approve the replacement of aeration piping at the sanitary treatment facility at an estimated cost of $48,000.00, waive competitive bidding and award the proposed contract to Island City Piping, Inc., second by Togliatti. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried.

Mr. Fritz announced that regarding the FEMA BRIC (Building Resilient Infrastructure and Communities) Grant, Knight Engineering is requesting additional funds of $2,000.00 to complete the necessary FEMA analysis. This grant is for the Village's back- up water treatment plant power generator. The fee would be an amendment to the present agreement. R. Bradley moved to authorize Mayor Halliday to enter into an agreement amendment for additional engineering services provided by Knight Engineering to complete the necessary FEMA analysis, second by Togliatti. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried.

Trustee Beach stated that the Park Board had developed a Coaler Youth Leagues Responsibilities list for the various baseball and softball leagues in the Village. Mr. Fritz would address the issue later in this meeting. The annual Galentine's Day event will be held February 9th from 2-8 p.m. Details of the event were described by Beach.

Trustee T. Bradley asked if an RFP (Request for Proposal) would be the next step in obtaining a new Village Auditor? Mr. Fritz responded that the present auditor, Brian Zabel & Associates are no longer performing municipal audits and that other agencies are being contacted regarding this service.

Attorney Heinle stated that the steps are being completed regarding the IEPA $6M

Matt Halloran reported that the water treatment plant expansion project will be going to bid in February. The wastewater treatment plant project is proceeding and presented an update of the progress. The 2nd Avenue storm drainage project should be going out to bid in the near future, following a water and sewer committee meeting.

Chief Harseim reported on the recent police arrest/situations and commended his force on their prompt and professional response.

Mr. Fritz reported:

Presented a budget status report as of December 2022. He explained certain expenditures and revenues along with a year-to-date expenditure and fund balance

a. Coaler Youth Baseball/Softball League usage: Responsibility list between the Village and the baseball/softball leagues

b. Usage of concession stand in Lions Park

The field usage and responsibility list were approved at the Park Board meeting

March 8th is the GEDC/Chamber Banquet, the same night as the Village's scheduled Board meeting. Discussion was to either cancel the meeting or move it to another day

Public Works has been pre-salting the roads prior to a predicted storm Report of Transportation Meeting with the Will County Governmental League

NIU Financial Symposium attended by Mr. Fritz, Chief Harseim and Linda Sula

Announced that Sarah Beach is a new Grundy County Chamber Executive Board Member

Mayor Halliday asked if the traffic signals at the intersection of Rt. 113 and Berta Road could be looked at, due to the long traffic lines.

T. Bradley moved to adjourn the meeting, second by Beach. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried and the meeting was adjourned at 7:44 p.m.

https://coalcity-il.gov/wp-content/uploads/2023/01/VB-Meeting-Minutes-01-25-2023-Web.pdf