Grundy Reporter

Grundy County Elections/Tax/Tech Committee met Oct. 3.

Here are the minutes provided by the committee:

 I. Call to Order 

II. Public Portion None

Attendee Name	Title	Status	Arrived
Eric Rasmusson	Vice Chair	Present
Deb Warning	Board Member	Present
Greg Ridenour	Chair	Present
Drew Muffler	Board Member	Present
Joshua Harris	Board Member	Present
Georgette Vota	Board Member	Present
Nathanael Greene	Board Member	Present
Chris Balkema	Chairman	Late
Sandy Pommier	County Board Admin. Asst.	Present

 III. Minutes Approval 

1. Elections/Tax/Tech Committee - Regular Meeting - Sep 5, 2023 4:30 PM

RESULT: APPROVED [UNANIMOUS]  MOVER: Deb Warning, Board Member SECONDER: Georgette Vota, Board Member AYES: Rasmusson, Warning, Ridenour, Muffler, Harris, Vota, Greene

IV. Elections 

A. Claims 

None

B. Clerk's Report 

Kay Olson stated that her office had been approved for the Polling Place Accessibility Federal Grant for FY24 in the amount of $34,094.58.

V. Supervisor of Assessments 

A. Claims

1. Motion to approve the claims.

RESULT: APPROVED [UNANIMOUS]  MOVER: Joshua Harris, Board Member SECONDER: Georgette Vota, Board Member AYES: Rasmusson, Warning, Ridenour, Muffler, Harris, Vota, Greene

B. Assessor Report 

Deb Ritke told the committee that the assessment notices will be mailed out mid-October. VI. Technology 

A. Claims 

1. Motion to approve the claims.

RESULT: APPROVED [UNANIMOUS]  MOVER: Georgette Vota, Board Member SECONDER: Nathanael Greene, Board Member AYES: Rasmusson, Warning, Ridenour, Muffler, Harris, Vota, Greene

B. Technology Report 

Kyle Simkins updated the committee on the new County website project; first draft of the home page will be available in the next two weeks.

VII. GIS 

1. Claims 

1. Motion to approve the claims.

RESULT: APPROVED [UNANIMOUS]  MOVER: Georgette Vota, Board Member SECONDER: Joshua Harris, Board Member AYES: Rasmusson, Warning, Ridenour, Muffler, Harris, Vota, Greene

2. GIS Report 

3. GIS Mapping Fees

The Grundy County GIS Department receives funding through GIS Fees (GIS Fund 040‐01‐3410), which derive revenue from land record recording fees.

Periodically, assessing how revenue is keeping pace with expenditures becomes necessary. The last time this occurred was in 2017 when a cost study was performed which determined that the GIS

Fee could be increased to $38.29; the fee was increased to $28.00 six years ago.

That fee is quickly approaching a point where it no longer meets the department's year to‐

year budgeted obligations, the remaining balance is expected to be

exhausted entirely within the second half of 2024. As a result, this department recommends that the fee be increased to $38.00 for the 2024 fiscal year, which should ensure the proper amount of revenue to cover expenditures for the foreseeable future.

RESULT: REFERRED TO COMMITTEE [UNANIMOUS] Next: 10/10/2023 6:00 PM  MOVER: Deb Warning, Board Member SECONDER: Georgette Vota, Board Member AYES: Rasmusson, Warning, Ridenour, Muffler, Harris, Vota, Greene

VIII. Budget Reporting 

1. FY23 Budget Tracking

IX. New/Old Business 

None

X. Executive Session 

None

XI. Action Taken as a Result of Executive Session 

XII. Adjournment 

1. Motion to adjourn at 4:50 PM

RESULT: APPROVED [UNANIMOUS]  MOVER: Deb Warning, Board Member SECONDER: Nathanael Greene, Board Member AYES: Rasmusson, Warning, Ridenour, Muffler, Harris, Vota, Greene

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