Grundy Reporter

Coal City Community Unit School District #1 Board of Education met July 31.

Here are the minutes provided by the board:

Roll Call.

President Miller called the study session meeting to order at 6:00 p.m. with the board members answering roll call present: Dan Engelhardt, Shawn Hamilton, Cindy Klein, Steve Rogers, and Ken Miller. Also in attendance were Superintendent Christopher Spencer, CSBO Jason Smith, Director of Curriculum and Instruction Jennifer Kenney, Director of Special Populations Luke Krippel, Board Secretary LaWanda Gagliardo, and member of the press Ann Gill. Board Secretary Mary Gill was absent, and Board member Quint Harmon arrived at 6:04 p.m.

PLEDGE OF ALLEGIANCE

President Miller led the Board and others present in reciting the Pledge of Allegiance.

Second Reading on Revised District Policies

The following district policies were revised and submitted for review. The first reading took place on July 1. This was the second reading. The Board Policy Committee will meet and provide the Board with their recommendations the following revised policies.

2:70	Vacancies 2:70-Eon the School Board – Filling Vacancies
2:70-E	Checklist for Filling Board Vacancies by Appointment
2:125	Board Member Compensation; Expenses
2:125-E1	Board Member Expense Reimbursement Form
2:125-E2	Board Member Estimated Expense Approval Form
2:160	Board Attorney
2:160-E	Checklist for Selecting a Board Attorney
2:250-AP2	Protocols for Record Preservation and Development of Retention Schedules
4:15	Identity Protection
4:15-AP1	Protecting the Privacy of Social Security Numbers
4:15-AP2	Treatment of Personally Identifiable Information Under Grant Awards
4:40	Incurring Debt
4:40-AP	Preparing and Updating Disclosures
4:70	Resource Conservation
4:70-AP	Resource Conversation
4:80	Accounting and Audits
4:80-AP3	Inventory Management for Federal and State Awards
4:140	Waiver of Student Fees
4:140-AP2	Fines, Fees and Charges – Waiver of Student Fees
5:20-E	Resolution to Prohibit Sexual Harassment
5:30-AP4	Fingerprint-Based Criminal History Record Information Security
5:35-AP2	Employee Records Required by the Fair Labor Standards Act
5:35-AP3	Compensable Work Time for Non-Exempt Employees Under the FLSA
5:35-AP4	Fair Labor Standards Act 12 Step Compliance Checklist
5:35-E	Volunteer Agreement Executed by a Non-Exempt Employee
5:120-E	Code of Ethics for Illinois Educators

5:130	Responsibilities Concerning Internal Information
5:180	Temporary Illness of Temporary Incapacity
5:200	Terms and Conditions of Employment and Dismissal
5:250-AP	School Visitations Leave
5:285	Drug and Alcohol Testing for School Bus and Commercial Vehicle Drivers
5:310	Compensatory Time-Off
5:310-E	Agreement to Receive Compensatory Time-Off
6:110	Programs for Students At Risk of Academic Failure and/or Dropping Out of School and Graduation Incentives Program
6:120-AP1, E2	Special Education Required Notice and Consent Forms
6:120-AP2	Access to Classrooms and Personnel
6:120-AP2, E1	Request to Access Classrooms(s) or Personnel for Special Education Evaluation and/or Observations Purposes
6:140	Education of Homeless Children
6:140-AP	Education of Homeless Children
6:150	Home and Hospital Instruction
6:170-AP2, E1	District Annual Report Card Required by Every Student Succeeds Acts (ESSA)
6:230	Library Media Program
6:230-AP	Responding to Complaints About Library Media Resource
6:280-AP	Evaluating and Reporting Student Achievement
6:300-E1	Application for Diploma for a Service member Killed in Action or for Veterans of WWII, the Korean Conflict, or the Vietnam Conflict
7:40-AP	Placement of Nonpublic School Students Transferring Into the District
7:170	Vandalism
7:240-AP2	Extracurricular Drug and Alcohol Testing Program
7:250-AP1	Measures to Control the Spread of Head Lice at School
7:270-E2	School Medication Authorization Form- Medical Cannabis
7:280-AP	Managing Students with Communicable or Infectious Diseases
7:280-E2	Reporting and Exclusion Requirements for Common Communicable Diseases
8:250-AP	Advertising and Distributing Materials in School Provided by Non-School Related Entities
8:95-E1	Letter Notifying Parents/Guardians of School Visitation Rights

Discussion on Facilities Improvement Plan Update

Superintendent Christopher Spencer provided the Board with an update on the Facilities Improvement Plan. The turf on the football field is complete, the track needs to be painted, asphalt has been poured for pole vault, the new scoreboard has been installed at in the competition gym, and the floors are being redone. The tennis courts and the middle school concession stand are a little behind due to the weather. Restrooms are almost completed in the lower grade buildings, ComEd is waiting on JULIE to come and mark lines, and that will be the last step for the demolition to take

Coal City Community Unit School District #1 Board of Study Session of the Whole Meeting Minutes Wednesday, July 31, 2024

place. Furniture for the ES/IS should be in next week. The Facilities Improvement Committee will to discuss current and future projects.

Discussion on Staffing Update for FY25

Superintendent Christopher Spencer provided the Board with a staffing update for the upcoming school year. All certified positions have been filled, except for adding a 3rd grade teacher at the elementary school, due to enrollment. This will be a one-year position. There were four (4) candidate that applied for the position. Mr. Spencer is confident that an offer will be made by the next Board meeting.

Discussion on Strategic Plan Goals Update

Superintendent Christopher Spencer provided the Board with an update on the Strategic Plan. Some items listed are carrying over from the previous year. Mr. Spencer discussed possibly of adding agricultural classes to the lower grade levels. There will be a presentation about the program, and the surrounding school districts will be invited to increase the interest.

Discussion on Survey Results

Superintendent Christopher Spencer provided the Board with the employee survey results. Mr. Spencer will put together a committee to go over the results and determine how to best utilize the results of the survey.

Discussion on Permanent Substitute Positions

Superintendent Christopher Spencer discussed the permanent substitute teaching positions within the district for the FY25 school year. There will be three (3) this school, one dedicated to the Early Childhood Center, another for second through fifth grades and the third for grades sixth through twelfth grades. The administration thinks the salary is competitive with surrounding districts and will reassess if needed.

Discussion on Disposition of District Equipment

Superintendent Christopher Spencer discussed the automotive lift in the industrial arts class at the high school. This equipment has not been utilized in the classroom for quite some time and is currently taking up space. The district has reached out to other entities to determine their interest in acquiring the equipment, and to date there has been no interest. The administration will have the value assessed and will try to sell it. Administration will also discuss the matter with legal on how to move forward if selling the equipment is not successful.

Discussion on Tuition Based Student

Superintendent Christopher Spencer discussed a tuition-based student for the 24 – 25 school year. The student would attend the elementary school. The fee for out of district students is $15,516.51 and will have to be paid before the beginning of every trimester. The administration will consult with legal counsel to ensure the proper documentation is in place for payment arrangements. This is on a year-to-year basis. The parents will have to write a letter to the Board every year expressing their interest in registering their student in the district. The Board asked Mr. Spencer to review the board

Coal City Community Unit School District #1 Board of Study Session of the Whole Meeting Minutes Wednesday, July 31, 2024

policy regarding out of district tuition-based students with the Board Policy Committee. This will be an action item at the next Board meeting.

Coal City Community Unit School District #1 Board of Study Session of the Whole Meeting Minutes Wednesday, July 31, 2024

Finance Reports

The bank statements, monthly revenue, expenditure summary reports, check reconciliation report, cash report, and cleared check report for June were enclosed for review. Detailed reports were available in the Business Office for review prior to the meeting. The Treasurer’s report, and investment report for June were also enclosed for review. CSBO Jason Smith informed the Board that he expects a clean audit from the district auditors. The auditors will attend the September Board meeting to provide the summary for the Board.

Open

a) Items not known at agenda preparation time – none.

b) Sharing Ideas / Information – none.

Adjournment

Mr. Harmon moved and Mrs. Klein seconded to adjourn at 6:45 p.m. the Board Study Session of the Whole meeting.

https://4.files.edl.io/cd0e/08/13/24/183708-df758f9a-11a4-4100-92e4-4f25f4c6edee.pdf