Grundy Reporter

Coal City Village Board of Trustees met July 25.

Here is the minutes provided by the Board:

At 7 p.m. on Wednesday, July 25, 2018, Clerk Pamela Noffsinger called to order the regular meeting of the Coal City Village Board in the boardroom of the Village Hall. Roll call-Trustees Neal Nelson, Ross Bradley, Dan Greggain, David Spesia, Tim Bradley and Sarah Beach. Absent; Mayor Terry Halliday. Also in attendance was Matt Fritz, village administrator, attorney Mark Heinle, Police Chief Tom Best and Ryan Hansen from Chamlin Engineering.

All present recited the pledge of Allegiance.

In the absence of Mayor Halliday, Clerk Noffsinger asked for a motion to appoint a Board member as acting chairman for tonight's meeting. R. Bradley moved to appoint Neal Nelson as acting chairman for tonight's meeting, second by Greggain. Roll call-Ayes; Nelson, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

The minutes of the July 11, 2018 meeting were presented. T. Bradley moved to approve the minutes as presented, second by Spesia. Roll call-Ayes; Nelson, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

The warrant list was presented for approval. T. Bradley moved to approve the warrant list, second by Spesia. Roll call-Ayes; Nelson, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none, Motion carried.

There was no public comment at this meeting.

Ordinance 18-15, a Lease Agreement for the property at 55 W. Maple Street was presented to the Board. The property is owned by Jeff Halliday and is presently leased to the Village for storage and houses the Village's building department. The 3-year lease has a monthly rate of $1200 with a $50 per month/per year increase. Greggain moved to adopt Ordinance 18-15 entering into a three-year lease for the facility at 55 W. Maple Street, second by R. Bradley, Roll call-Ayes; Nelson, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none, Motion carried,

Ordinance 18-16, an amendment to the Intergovernmental Agreement for electrical aggregation was presented to the Board. Mr. Fritz explained that Coal City will join with the Will County Governmental League in order to go to the market and receive competitive pricing on our electricity carrier. The Village has entered into this type of Intergovernmental Agreement for lower electricity suppliers in the past. Greggain moved to adopt Ordinance 18-16 authorizing the Mayor to enter into an Amendment Extending the Intergovernmental Agreement for Electrical Aggregation for up to three years, second by Spesia. Roll call-Ayes; Nelson, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Resolution 18-21 the adoption of the MAP Agreement was presented to the Board. Mr. Fritz explained that the details of the agreement have been finalized but the attorneys have to review and approve the final draft before it is presented to the Board. The Agreement should be ready for approval at the next Village Board meeting. T. Bradley moved to table Resolution 18-21, second by R. Bradley, Roll call-Ayes; Nelson, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Resolution 18-22 approving an Intergovernmental Agreement with the Coal City Unit School District #1 for a School Resource Officer was presented to the Board. Mr. Fritz explained that the agreement is for two full-time school resource officers of which the School District agrees to pay for a portion of the resource officer's salaries. There already exists one school resource officer therefore, another office will be hired, The Village of Diamond has chosen not to participate monetarily or contractually for the new School Resource Officer. The new office will begin training in the fall for certification. At this time, another new squad will not be required. R. Bradley moved to adopt Resolution 1822 entering into an Intergovernmental Agreement with the Coal City Unit School District #1 for the provision of School Resource Officers for the next four years, upon final legal review and approval, second by Greggain. Roll call-ayes; Nelson, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Resolution 18-23, acceptance of infrastructure for Phases 1-4 of Meadow Estates was reviewed and discussed by the Board. Developer Mark Scaggs was in attendance. To date, all the infrastructure has been installed. The final asphalt was completed on today's date. Upon completion of the infrastructure and acceptance by the Board, upon the approval and recommendation of the Village's engineers, Chamlin Engineering, a 2-year maintenance bond will be provided for the improvements. Attorney Heinle said that the Village will need the Bill of Sale, lien waivers and as-built drawings to complete the acceptance approval. Ryan Hansen from Chamlin said the road overlay was completed today and should go through one winter before approval by the Village Engineers. Trustee Nelson expressed that the Village should not accept the improvements and approve the resolution due to the road overlay, ownership and maintenance of the detention pond and concerns regarding the lack of a homeowners association. As acting chairman for tonight's meeting, Trustee Nelson asked for a motion to table Resolution 18-23. The request dies from lack of a motion. T. Bradley moved to adopt Resolution 1823 accepting the Public Infrastructure Improvements for Phase One through Four of Meadow Estates subdivision less the asphalt course, second by Greggain. Roll call-Ayes; Bradley, Greggain, Spesia, Bradley and Beach. Nays; Nelson. Motion carried.

Resolution 18-24, an Inducement Resolution for Hoffman Transportation was presented to the Board for approval. Mr. Fritz explained that with the annexation of the "Kodat" property into the Hoffman Transportation Development is outside of the TIF boundaries, this resolution reserved the right for the developer to possibly receive an incentive, if one is desired, at a later date. Following discussion, T. Bradley moved to Adopt Resolution 18-24 an Inducement Resolution for Hoffman Transportation Development, second by Beach. Roll call-Ayes; Bradley, Greggain, Spesia, Bradley and Beach. Nays; Nelson. Motion carried.

Resolution 18-25, joining the Southwest Agency for Health Management (SWAHM) for Health Insurance Benefits was explained by Matt Fritz, The Village utilizes the Illinois Personal Benefits Cooperative (IBPC) for self-insured health insurance benefits. That insurance is acquired through the Eastern Will Benefits Consortium (EWBC). IBPC in combining with SWAHM in order to maintain a sizeable number of people which results in stable rate from year to year. Approving this resolution and entering into insurance benefits with SWAHM will not affect insurance coverage for the Village employees. T. Bradley moved to adopt Resolution 18-25 adopting SWAHM by-laws to participate in IPBC health insurance benefits, second by R. Bradley. Roll call-Ayes; Nelson, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Darrell Olson explained the situation regarding the loss of use of two of the Village's wells. It is believed that well #5 has sustained a lightning strike or power surge. Well #6, which has been down since July 15th, apparently has a bearing issue. The pump may still be under warranty. Richard Milaeger, vice-president of Municipal Well & Pump, explained that the pumps have to be pulled out of the wells in order to determine the exact problems. An estimate of $82,000 was submitted by Municipal Well for repair, labor & materials, for well #5. The pump on well #6 has been pulled and returned to Municipal Well & Pump to research the problem. At present, well #6 is up and running. A special meeting will be scheduled for the Village Board on Monday, July 30th to vote on the determination of the repair of well #5. No action is being taken at this time,

Darrell Olson stated that the public works department is purchasing an F-250 pickup truck with a plow. He has received a State Bid from Landmark Ford for $39,252 which includes the truck, snow plow, control box and lighting. Local dealerships cannot compete with the State Bid price. The budgeted expenditure is $36,000. This truck purchase is adding to the fleet and not replacing another vehicle. Spesia moved to approve the purchase of an F-250 with plow from Landmark Ford off of the State Bid for $39,252, second by R. Bradley. Roll call-Ayes; Nelson, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried.

Trustee Beach announced that the first Thursday night Farmers Market will be held on July 26th from 4pm-7pm with vendors, food truck and ribbon cutting at 4 pm. The Dueling Pianos will be held on Saturday, July 28th at 7:30 pm.

Trustee T. Bradley asked when the new police squad car is being delivered? He was informed that it is scheduled for delivery the first week in August.

Trustee Nelson said that good things were happening in Coal City including the housing market. He would be interested in enhancing the Village Board by maybe hiring an assistant for Matt Fritz, Village Administrator.

Ryan Hansen stated that the Village Hall water tower was scheduled for demolition in the very near future.

Chief Best stated that there were interesting charges listed in the arrest summary. He also announced that the truck traffic on Carbon Hill Road is being monitored with tickets being enforced.

Darrell Olson presented an update to items regarding the public works department, including:

• Dan Lewis promoted to maintenance supervisor

• John Huddleston received Class II Certificate in sewer operations and is working on certification for water Jody Ritz has been cleaning all the storm water sewers, larvacide has been installed, performing step cleaning in 10 different areas of the Village and is obtaining pricing to TV the sewer lines 400,000 gallons of sludge has been moved and the rest to be removed and completed next week All new l-Perl water meters have been installed in the Village; approx. 150 houses still need the MXU's which will be taken care of Handheld units for reading meters will need to be updated Village Hall water tower is being drained now and Cesar Bratta will be removing ali antennae and cell equipment

Mr. Fritz announced that the planned Unit Development Committee has recommended the approval of the Hoffman PUD and the Public Hearing is scheduled for July 30th at 7 p.m. The Strategic Planning through Northern Illinois University are preparing the end results of the planning sessions. A street and alley committee along with the Ad Hoc Committee will meet on August 14th regarding the South Broadway reconstruction. The projected date for bid letting on this project is January 2019 with a 2019 construction.

There was no executive session.

T. Bradley moved to adjourn the meeting, second by Beach, Roll call-Ayes; Nelson, Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Motion carried. The meeting was adjourned at 8:37 p.m.

https://coalcity-il.gov/wp-content/uploads/2017/12/Approved-Meeting-Minutes-07-25-18.pdf