Grundy Reporter

Coal City Village Board met Nov. 13.

Here is the minutes provided by the board:

At 7 p.m. on Wednesday, November 13, 2019 Mayor Terry Halliday called to order the meeting of the Coal City Village Board in the boardroom of the Village Hall. Roll call Trustees Dave Togliatti, Dan Greggain, Dave Spesia, Tim Bradley and Sarah Beach. Absent; Trustee Ross Bradley. Also in attendance were Matt Fritz, village administrator, attorney Mark Heinle, Police Chief Tom Best and Ryan Hansen from Chamlin Engineering.

* All present recited the Pledge of Allegiance.

The minutes of the October 23, 2019 Public Hearing were presented. Spesia moved to approve the minutes as presented, second by T. Bradley. Roll call-Ayes; Togliatti, Spesia, T. Bradley and Beach. Nays; none. Absent; R. Bradley. Abstain; Greggain. Motion carried:

The minutes of the October 23, 2019 regular meeting were presented. Togliatti moved to approve the minutes as presented, second by T. Bradley. Roll call-ayes; Togliatti, Spesia, T. Bradley and Beach. Nays; none. Absent; R. Bradley. Abstain; Greggain. Motion carried.

The warrant list was presented for approval. Following discussion, Greggain moved to approve the warrant list, second by Spesia. Roll call-Ayes; Togliatti, Greggain Spesia, T. Bradley and Beach. Nays; none. Absent; R. Bradley. Motion carried.

There was no Public Comment at this meeting.

Darrell Olson announced that part-time employee, Dan Hartsfield, had retired after over fourteen years of employment. Mr. Olson said that Dan was a good leader, a good teacher, very mechanically inclined and a very likeable person who will be missed by the maintenance department. Mayor and the Board thanked Mr. Hartsfield for his many years of service and wished him a happy retirement,

Ordinance 19-37 was presented. Attorney Heinle described the ordinance which amends the SSA #2 (Special Service Area) for the ILPCC (Inland Logistics Port Coal City)

Industrial Development. He stated that approximately 122 acres were sold and that those acres are to be removed from the SSA and that the Village was reimbursed and the proceeds were used by the Village as a pay down to the bond. This ordinance will be recorded at the County Clerk's office, fulfilling the legal requirements to amend the SSA. Spesia moved to adopt Ordinance 19-37 establishing an Amended Special Service Area Number Two, second by T. Bradley. Roll call-Ayes; Togliatti, Greggain, Spesia, Bradley and Beach. Nays; none. Absent; R. Bradley. Motion carried.

- Ordinance 19-38 revising the original debt schedule for the development bonds, Series 2013 was presented. Mr. Fritz explained that due to the sale of approximately 122 acres in the SSA #2 for the ILPCC Industrial Development, this ordinance will replace the original schedule which included the property recently sold and subsequently removed from the Special Service Area. T. Bradley moved to adopt Ordinance 19-38 replacing the recorded debt schedule for the debt associated with the Development Bonds, Series 2013, second by Spesia. Roll call-Ayes; Togliatti, Greggain, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried.

A preliminary reading of the 2019 Tax Levy was presented and discussed. Mr. Fritz said that he was waiting for the EAV (Estimated Assessed Valuation) figures and they should be received by November 27th. It is not determined yet if a Truth and Taxation hearing is necessary. Final approval of the tax levy will be at the December 11th meeting.

The demolition bids were reviewed for the removal of the existing restrooms in Lions Park. Two bids were submitted, namely JK Trotter Enterprises for $5,885 and D Construction in the amount of $9,200. The apparent lowest bidder is JK Trotter. The asbestos analysis has been completed for the project and the scheduled rebuild date is 2020. The Village will receive a grant for the $96, 680 from DCEO (Department of Commerce & Economic Opportunity) for the project to offset the expenses. Greggain moved to award the demolition of the existing Lions Park bathroom facility to JK Trotter Enterprises for an estimated amount of $5,885, second by Spesia. Roll call-Ayes; Togliatti, Greggain, Spesia, T. Bradley and Beach, Nays; none. Absent; R. Bradley

Mr. Fritz presented a request for payments to Christopher B. Burke Engineering (CBBEL) for engineering services. Two payments are being requested, (1) $8601.29 as final payment for Phase 2 and (2) $95,555.30 for invoices #1-#5 for engineering services of the South Broadway Reconstruction Project. 23% of the project is completed. The

Village expects to receive an 80% reimbursement from the State of Illinois. Spesia moved to approve the payment of $8,601.29 to CBBEL as final engineering of Phase 2 Design Engineering Services of the South Broadway. Reconstruction project, second by Greggain. Roll call-Ayes; Togliatti, Greggain, Spesia, Bradley and Beach. Nays; none. Absent; R. Bradley. Motion carried. Spesia moved to approve the payment of $95,555.30 to CBBEL for Phase 3 of the South Broadway Reconstruction project for services through August 15, 2019, invoices #1 through #5, second by Greggain. Roll call-Ayes; Togliatti, Greggain, Spesia, Bradley and Beach. Nays; none. Absent; R. Bradley. Motion carried.

Mayor Halliday announced that the Coal City Junior Woman's Club were celebrating their 68th years of community service at an open house on Sunday, November 17th at the United Methodist Church from 1:00-3:00 p.m. He reported on the Coal City Library Veteran's Day program which recognized area veterans. It was a great program with the Great Lakes Naval Band performing. He wished good luck to the Coal City H.S. football team on their playoff game on Saturday.

T. Bradley announced that a new senator Patrick Joyce, has been appointed to fill. the vacancy of Toi Hutchinson. Mr. Fritz will introduce himself to Senator Joyce and make him familiar with Coal City.

Spesia presented an update to the South Broadway Reconstruction project. He stated that the construction has met their deadline regarding the railroad crossing and that the weather is impacting the construction.

Clerk Noffsinger reported that 178 boxes and contents were destroyed per approval of the State Archivist. She explained the process.

Attorney Heinle reported:

• Police Department is required expungements to be destroyed by the end of the year (juvenile records) per the State Amended Juvenile Records Act 

• January 1, 2020 is when cannabis becomes legal in Illinois and the following will transpire:

1. A Public Hearing will be held before the Coal City Planning and Zoning Board on Monday, December 1, 2019 

2. Coal City Village Board will approve/deny at their meeting on December 11, 2019. Items to be addresses are:.

a. Amendment of employee handbook 

b. Updating Village Code to align with the State Statutes 

c. Drug testing revisions

• Bond/debt levies will be presented at the December 11, 2019 meeting and filed no later than December 31st with the County Clerk's Office

• Opiate litigation deadline is November 22, 2019 and the Board decided to opt out of the settlement with the pharmaceutical companies

Trustee Togliatti said that the Coal City Planning and zoning Board have discussed the new cannabis laws.

Ryan Hansen reported that Oak Street needs to be completed but the recent weather has delayed the project.

Chief Best announced that new recruit, Jeremy Nugent has six weeks left in academy and should be on the force on his own by spring 2020. He also announced that the ghost car project is going well.

Mr. Fritz reported:

• Two underground tanks have been located in the parkway at 301 S.Broadway during construction. The tanks will be removed once permits have been received from the EPA

• Finance committee meeting report of tonight's meeting

• Truck Route meeting update

Darrell Olson reported on the flooding recently at 2nd Avenue and Third Street. He stated:

. Ditches were not obstructed

• Jetting lines helped but blockages continued

• Tiling 2nd Avenue in the future

• Replace with a 12 inch tile

• Ryan Hansen will review the project before it is started 

• Tank replacement at Prairie Oaks Estates Subdivision

December 11, 2019 will be the last scheduled meeting this year, unless an additional meeting is needed.

Beach moved to adjourn the meeting, second by T. Bradley. Roll call-Ayes; Togliatti, Greggain, Spesia, T. Bradley and Beach. Nays; none. Absent; R. Bradley. Motion carried and the meeting was adjourned at 8:09 p.m.

https://coalcity-il.gov/wp-content/uploads/2019/01/VB-Minutes-11-13-19.pdf