Coal City Village Board met October 10.
Coal City Village Board met October 10.
Here is the minutes provided by the board:
At 7 p.m. on Wednesday, October 10, 2018, Mayor Terry Halliday called to order the regular meeting of the Coal City Village Board in the boardroom of the Village Hall. Roll call-Trustees Ross Bradley, Dan Greggain, David Spesia, Tim Bradley and Sarah Beach. Absent was Trustee Neal Nelson. Also in attendance were Matt Fritz, village administrator, Police Chief Tom Best, Ryan Hansen from Chamlin Engineering and attorney Mark Heinle.
All present recited the Pledge of Allegiance.
The minutes of the September 26, 2018 meeting were presented. Spesia moved to approve the minutes as written, second by R, Bradley. Roll call-Ayes; Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Nelson. Abstain; Greggain. Motion carried.
The warrant list was reviewed by the Board. Following discussion. T. Bradley moved to approve the warrant list, second by Greggain. Roll call-Ayes; Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Absent; Nelson. Motion carried.
There was no Public Comment at this meeting.
Ordinance 18-25 regarding the elected official's annual salary increase was presented. The Board agreed to increase the Mayor's salary to $10,000 per year and the Trustees and Clerk's salary to $5,000 per year. This will be implemented in 2019 for the newly elected officials. R. Bradley moved to adopt Ordinance 18-25 setting the elected officials annual salary, second by Greggain. Roll call-Ayes; Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Absent; Nelson. Motion carried.
Ordinance 18-26 regarding the line of credit with the Bank of Pontiac was presented. The $350,000 line of credit will be for the acquisition of 160 S. Broadway. The purchase price of the property is $130,000 with 15% down and an interest rate of 4.5%. The 160 S. Broadway property will be used as a lay down area for the S. Broadway Reconstruction project and eventually become a parking lot in lieu of the loss of off street parking. Greggain moved to adopt Ordinance 18-26 approving a credit line from the Bank of Pontiac for the acquisition and improvement of 160 S. Broadway, second by Spesia. Roll Call-Ayes; Bradley, Greggain, Spesia, Bradley and Beach. Nays; none, Absent; Nelson. Motion carried.
Resolution 18-27, providing an external equity stipend amendment for Chief Best's employment contract was presented to the Board. Chief Tom Best is a 27 year employee, whose contract runs with the term of the Mayor. Terms and point discussed were:
• Police Department just negotiated a 6-yr. term contract
• Chief Best is presently receiving less than other departments
• Coal City does not have a deputy chief position
The external equity stipend totaling $15,000 will be split into three equal $5,000 payments before April 30, 2019. Beach moved to adopt Resolution 18-27 providing for an external equity stipend amendment within Chief Best's employment contract, second by Greggain. Roll call-Ayes; R. Bradley, Greggain, Spesia and Beach. Nays; T. Bradley. Absent; Nelson. Motion carried.
Discussion was held regarding the official trick-or-treat hours in Coal City on Halloween, Wednesday October 31st, T. Bradley moved to set the trick-or-treat hours for 2018 from 4 pm-8 pm, second by Beach. Roll call-Ayes; Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Absent; Nelson. Motion carried.
A copy of the 2018 Strategic Plan report was reviewed and discussed by the Board. The Strategic Plan is to set goals for the next 4-8 years for the benefit of the Village. Following discussion, Greggain moved to adopt the 2018 Strategic Plan as presented and reviewed by the Board, second by Beach. Roll call-Ayes; Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Absent; Nelson. Motion carried.
Mayor Halliday reported on the annual Octoberfest held in the village. Many events were cancelled due to rain. Due to the South Broadway Reconstruction project slated for 2019, the Octoberfest will be different than the usual planned event. Mayor Halliday commended the Coal City Junior Woman's Club (CCJWC) for their hard work and sponsorship. He also thanked the public works department, Village staff, and police department for partnering and assisting the CCJWC.
Trustee Beach announced:
• Small Business Saturday-County wide event this year and preparation have begun for its success
•Movie night-Saturday, October 27th-1st movie is "Hocus Pocus" with an adult movie at 8:30 with "Nightmare on Elm Street"
• Report of the Student Safety Seminar held at the Coal City School
Trustee T. Bradley expressed his condolences to the Jim Seerup family on the loss of their father James Seerup. Mr. Seerup was a Fire Chief for the Mazon Fire District and active member of the Fire Protection District for over 40 years, Bradley also asked Chief Best if it wasn't time to review the ordinance violation fees of the Village, Chief Best stated that they were being considered.
Trustee Spesia reported:
• 2018 MET project is completed
•October 12th is the deadline to submit an RFQ for the S. Broadway Reconstruction Phase III Construction Engineering
•Street & Alley Committee meeting is scheduled for 5:30 p.m. on Tuesday October 16th to review the Phase III RFQ's for S. Broadway Reconstruction Project and the winter snow removal plan
•Fall clean-up has been scheduled for Tuesday, November 13th which include tire, white goods and electronics pick-up
• Last date for yard waste pick-up is Tuesday, November 27th
• Leaf burning begins on November 1st
Attorney Heinle stated that at the next meeting discussion will include:
• Closing of the purchase of 160 S. Broadway
• Kunes property contract approval
• Property acquisition
Mr. Hansen reported on the pre-construction meeting for the 5th Avenue storm water project that was held yesterday, October 9th
Chief Best announced:
•Thanked the Board for the stipend passed at this meeting
• Small Businesses visits to begin
• Various grant results
Mr. Fritz announced:
• A Public Hearing will be scheduled for the rehab program for the residents. There were approximately 38 applicants for the grant funds and the area addressed was south of Rt. 113
•November 2nd the application will be sent to DCEO for review
•The 2018 Woman of Distinction Award Luncheon will be held at the Morris Country Club on October 17; if anyone is interested in attending, please notify the Clerk to submit an RSVP
Greggain moved to adjourn the meeting, second by Beach. Roll call-Ayes; Bradley, Greggain, Spesia, Bradley and Beach. Nays; none. Absent; Nelson. Motion carried and the meeting was adjourned at 7:42 p.m.